Executive Assistant Job at Pocketbook Agency in Los Angeles

JRN #2301

An established family office is seeking a high-performing Executive Assistant to join its close-knit team. We’re looking for someone who thrives in dynamic environments, ideally with experience in real estate or financial services. The right person combines sharp organizational instincts with excellent communication skills and a talent for anticipating needs before they arise.

Responsibilities

• Manage complex calendars, coordinate meetings, and arrange travel logistics.
• Prioritize and act on communications from emails, calls, and meetings with discretion.
• Prepare polished correspondence, reports, and presentations.
• Support transaction processes, including reviewing documents, tracking deadlines, and organizing materials.
• Conduct research and provide administrative and logistical support for ongoing projects.
• Ad-hoc requests as needed.

Qualifications

• 8+ years of experience as an Executive Assistant, Chief of Staff, or similar role.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Exceptional organization, communication, and problem-solving skills.
• Ability to thrive in a dynamic, entrepreneurial environment.
• High level of discretion and professionalism when managing confidential information.
• Bachelor’s degree or equivalent experience.

Compensation

Competitive and commensurate with experience, benefits package.

Location

Westside of Los Angeles. Office-based role with some flexibility.