Confidential is hiring: Executive Assistant in San Francisco

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Base pay range

$80,000.00/yr - $95,000.00/yr

We are looking for a proactive and resourceful Personal & Executive Assistant for a very busy attorney to manage both professional and personal priorities. This is a primarily onsite role, supporting the executive in both their office and private residence, so candidates should live within a reasonable distance of the Mill Valley & Greenbrae area and be comfortable with in-person work and some travel as needed.

This is a fast-moving, high-trust position for someone who thrives in intense fast-moving environments, anticipates needs before they arise, and enjoys bringing structure to a busy and ever-changing schedule. The right person will seamlessly switch between professional executive support and personal assistance, be a gatekeeper and ultra protective of their executive and their time. With everything from managing a complex calendar to overseeing personal errands, household logistics, and events and managing these seamlessly.

Responsibilities

• Manage and coordinate the executive’s professional and personal calendars and schedules
• Anticipate conflicts and resolve them proactively
• Join meetings, capture notes, and track follow-ups as needed
• Manage inbox and task tracking
• Coordinate travel, appointments, and logistics
• Handle personal, household related tasks as needed
• Manage personal events and scheduling
• Stay several steps ahead by anticipating needs and acting with urgency
• Support both home and office operations to ensure smooth daily flow

Qualifications

• High emotional intelligence and strong communication skills
• Exceptional attention to detail and organization
• Discreet, trustworthy, and professional
• Tech-savvy and comfortable with modern tools
• 4+ years in an administrative, personal, or executive support role
• Able to juggle multiple priorities and operate independently and autonomously
• Comfortable with direct, fast-paced communication and shifting priorities
• Extremely flexible and open to travel and extended or irregular hours as needed

Salary: $80,000–$95,000 per year, depending on experience and location.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries: Legal Services and Law Practice