Executive Assistant Job at Sterling Engineering in Chicago

Position Summary:

The Executive Assistant provides high-level administrative and operational support to senior executives in a manufacturing or food and beverage environment. This role ensures efficient management of executive schedules, communications, and key projects while maintaining confidentiality and professionalism. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced production environment.

Responsibilities:

• Manage and coordinate executive calendars, meetings, and travel arrangements.
• Prepare, edit, and distribute reports, presentations, and correspondence.
• Act as a liaison between executives, internal teams, and external stakeholders.
• Coordinate and track action items, follow-ups, and key projects across departments.
• Assist with budget tracking, expense reporting, and departmental communications.
• Support meetings by preparing agendas, taking minutes, and ensuring timely distribution of materials.
• Organize events, board meetings, and other executive-level functions as needed.
• Maintain confidentiality of sensitive business information and communications.
• Assist with special projects, process improvements, and cross-functional initiatives.

Qualifications:

• 3+ years of experience as an Executive Assistant or Administrative Professional, preferably in manufacturing, food production, or similar industrial environment.
• Strong organizational and time-management skills with the ability to prioritize competing demands.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with ERP systems preferred.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
• Strong attention to detail, problem-solving skills, and professional demeanor.
• Familiarity with manufacturing operations, plant environments, or supply chain processes is a plus.

Qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or genetic information.