Tuskegee University
Accounts Payable Specialist II
Tuskegee University, Montgomery, Alabama, United States, 36136
Please see Special Instructions for more details.
Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Resume/CV Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire To create a Posting, first complete the information on this screen, then click the
Next
button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the
Posting Summary Page
by clicking on the
Next
button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options. Position Information Position Title Position Title Accounts Payable Specialist II Status Status Full Time Job Summary
Timely and accurate processing of transactions. Match invoices with POs, packing slips, and other documentation. Compare purchase orders, prices, terms of payment and other charges to invoices received from vendors. Ensure bills, reimbursements, travel advances, check requests, and refunds are paid in a timely and accurate manner while adhering to departmental procedures. Timely and accurate processing of transactions. Match invoices with POs, packing slips, and other documentation. Compare purchase orders, prices, terms of payment and other charges to invoices received from vendors. Ensure bills, reimbursements, travel advances, check requests, and refunds are paid in a timely and accurate manner while adhering to departmental procedures. Reconcile, code, and post payables and invoices. Prepare and issue check runs. Assist in check matching and processing for distribution and mailing. Assist auditors and other departments in researching payment related questions. Establish and maintain timely communication and relationships with vendors and internal University customers. Efficiently utilize Ellucian Colleague ERP Software and other programs to manage accounts payable processing. Actively participate in and support ERP upgrades, modernization and continuous improvement projects. Review and update of accounts payable workflow processes. Make certain that all documents and reports are prepared, distributed, and filed/stored properly. Maintain accurate historical records of all invoices, reports, receipts, checks, and verbal / written communication by scanning, saving and filing documents that impact Accounts Payable activity and customer/vendor relations. Support training of accounts payable clerical staff and University admin staff. Order and purchase supplies, equipment and printed materials. Follow all University Health and Safety programs and actively participate in training to gain knowledge and understanding. Perform related duties as assigned to support the Accounting and Fiscal Affairs Departments. Qualifications (Education, Experience and Specialized Training)
2 Year Associates degree in accounting or business administration required Bachelor’s degree (preferably in accounting or business administration) desired, but job-related experience will substitute for degree. 3-5 years accounts payable or general accounting experience Physical Demands
Ability to operate standard office equipment Ability to walk short distances Ability to lift and carry parcels, packages and other items Ability to view a computer terminal Skills and Attributes
Advance Data Entry Skills / 10 Key Touch. Proficient with math calculations and problem solving. Intermediate Computer literacy skills in spreadsheet (EXCEL) and word processing (WORD), OUTLOOK. Demonstrated good listening and communication skills (oral and written). The ability to interact with diverse vendors, faculty and staff populations, and a commitment to excellent customer service. In-depth knowledge of office procedures and Accounts Payable processes. Posting Number
Posting Number S913 Travel
No Night/Weekend/After-Hours
No Grants/Contract Funding
No Number of Vacancies
1 Open Dates
Open Date 09/03/2025 Close Date
12/03/2025 Open Until Filled
No Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Resume/CV Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire Required fields are indicated with an asterisk (*). * Do you meet one of these educational qualifications/ Yes, 2 Year Associates degree in accounting or business administration required, Yes, Bachelor's degree (preferably in accounting or business administration) None
* How many years of accounts payable or general accounting experience do you have? Documents Needed to Apply
Required Documents Resume Transcript 1 Optional Documents Letter of Recommendation 1 Letter of Recommendation 2 Letter of Recommendation 3
#J-18808-Ljbffr
Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Resume/CV Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire To create a Posting, first complete the information on this screen, then click the
Next
button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the
Posting Summary Page
by clicking on the
Next
button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options. Position Information Position Title Position Title Accounts Payable Specialist II Status Status Full Time Job Summary
Timely and accurate processing of transactions. Match invoices with POs, packing slips, and other documentation. Compare purchase orders, prices, terms of payment and other charges to invoices received from vendors. Ensure bills, reimbursements, travel advances, check requests, and refunds are paid in a timely and accurate manner while adhering to departmental procedures. Timely and accurate processing of transactions. Match invoices with POs, packing slips, and other documentation. Compare purchase orders, prices, terms of payment and other charges to invoices received from vendors. Ensure bills, reimbursements, travel advances, check requests, and refunds are paid in a timely and accurate manner while adhering to departmental procedures. Reconcile, code, and post payables and invoices. Prepare and issue check runs. Assist in check matching and processing for distribution and mailing. Assist auditors and other departments in researching payment related questions. Establish and maintain timely communication and relationships with vendors and internal University customers. Efficiently utilize Ellucian Colleague ERP Software and other programs to manage accounts payable processing. Actively participate in and support ERP upgrades, modernization and continuous improvement projects. Review and update of accounts payable workflow processes. Make certain that all documents and reports are prepared, distributed, and filed/stored properly. Maintain accurate historical records of all invoices, reports, receipts, checks, and verbal / written communication by scanning, saving and filing documents that impact Accounts Payable activity and customer/vendor relations. Support training of accounts payable clerical staff and University admin staff. Order and purchase supplies, equipment and printed materials. Follow all University Health and Safety programs and actively participate in training to gain knowledge and understanding. Perform related duties as assigned to support the Accounting and Fiscal Affairs Departments. Qualifications (Education, Experience and Specialized Training)
2 Year Associates degree in accounting or business administration required Bachelor’s degree (preferably in accounting or business administration) desired, but job-related experience will substitute for degree. 3-5 years accounts payable or general accounting experience Physical Demands
Ability to operate standard office equipment Ability to walk short distances Ability to lift and carry parcels, packages and other items Ability to view a computer terminal Skills and Attributes
Advance Data Entry Skills / 10 Key Touch. Proficient with math calculations and problem solving. Intermediate Computer literacy skills in spreadsheet (EXCEL) and word processing (WORD), OUTLOOK. Demonstrated good listening and communication skills (oral and written). The ability to interact with diverse vendors, faculty and staff populations, and a commitment to excellent customer service. In-depth knowledge of office procedures and Accounts Payable processes. Posting Number
Posting Number S913 Travel
No Night/Weekend/After-Hours
No Grants/Contract Funding
No Number of Vacancies
1 Open Dates
Open Date 09/03/2025 Close Date
12/03/2025 Open Until Filled
No Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Resume/CV Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire Required fields are indicated with an asterisk (*). * Do you meet one of these educational qualifications/ Yes, 2 Year Associates degree in accounting or business administration required, Yes, Bachelor's degree (preferably in accounting or business administration) None
* How many years of accounts payable or general accounting experience do you have? Documents Needed to Apply
Required Documents Resume Transcript 1 Optional Documents Letter of Recommendation 1 Letter of Recommendation 2 Letter of Recommendation 3
#J-18808-Ljbffr