Panhandle Getaways
Bookkeeper / Accounting Specialist
Panhandle Getaways, Roswell, Georgia, United States, 30076
Bookkeeper / Accounting Specialist
Panhandle Getaways Location:
Two Office Locations to choose from: Panama City Beach, FL or Roswell, Georgia (On-site; local presence required) Job Type:
Full-Time | Accounting & Finance About Us
Panhandle Getaways is proud to be recognized as one of the
Top 50 Vacation Rental Property Management Companies in the World
by Rentals United. With over 900 short‑term vacation rental properties along the Florida Panhandle, we deliver exceptional vacation experiences while protecting and growing owner investments. Role Overview
We’re seeking a
hands‑on, detail‑oriented Bookkeeper / Accounting Specialist
to manage day‑to‑day accounting operations across Panhandle Getaways and its affiliated companies. This role focuses on
QuickBooks management, budget tracking, expense categorization for tax purposes, and reviewing credit card reports in Expensify . You’ll collaborate closely with our CPA, who handles income statements and balance sheets, ensuring all records are accurate, organized, and audit‑ready. The ideal candidate thrives on precision, enjoys working with numbers, and can confidently manage multiple entities with consistency and accountability. Key Responsibilities
Bookkeeping & QuickBooks Management
Maintain accurate financial records for multiple businesses. Reconcile bank accounts, credit cards, and vendor payments regularly. Enter and categorize transactions properly for tax and reporting purposes. Generate and review weekly and monthly reports in QuickBooks.
Expense Review & Credit Card Reporting
Review employee and company
credit card transactions
for accuracy. Approve and manage
expense reports in Expensify , ensuring proper categorization and documentation. Identify discrepancies or policy violations and follow up promptly.
Budget Tracking & Oversight
Monitor and track budgets across departments and business entities. Review spending versus projections and communicate variances to leadership. Assist in preparing and reviewing annual and quarterly budgets.
Tax Readiness & Compliance
Ensure correct categorization of expenses for IRS and CPA compliance. Prepare organized records for quarterly and annual CPA reviews. Support the CPA with documentation for tax filings.
Organization & Process Improvement
Maintain clean, organized financial documentation across all entities. Implement consistent accounting processes for accurate, efficient recordkeeping. Support leadership with ad‑hoc financial reporting and analysis.
Preferred Qualifications
3+ years of bookkeeping or accounting experience, ideally with multiple business entities. Strong QuickBooks Online experience required (multi‑entity preferred). Experience with Expensify or other expense management software. Understanding of expense categorization, chart of accounts, and tax fundamentals. Skilled in tracking and maintaining budgets across departments or projects. Highly organized, detail‑oriented, and comfortable handling multiple priorities. Excellent written and verbal communication skills. Strong integrity and discretion when managing sensitive financial data. Proficiency with Microsoft Excel and general business software. Hospitality or property management accounting experience is a plus. What’s Great About Working with Us
Competitive salary with opportunities for advancement Health, dental, and vision insurance Generous 401(k) match Paid time off and paid holidays Design your office perk - Make your workspace comfortable with anything/everything you need to bring your best self to work A genuinely fun company that has a culture of celebrating the wins, continuously improving, and collaborating together Apply Now!
#J-18808-Ljbffr
Panhandle Getaways Location:
Two Office Locations to choose from: Panama City Beach, FL or Roswell, Georgia (On-site; local presence required) Job Type:
Full-Time | Accounting & Finance About Us
Panhandle Getaways is proud to be recognized as one of the
Top 50 Vacation Rental Property Management Companies in the World
by Rentals United. With over 900 short‑term vacation rental properties along the Florida Panhandle, we deliver exceptional vacation experiences while protecting and growing owner investments. Role Overview
We’re seeking a
hands‑on, detail‑oriented Bookkeeper / Accounting Specialist
to manage day‑to‑day accounting operations across Panhandle Getaways and its affiliated companies. This role focuses on
QuickBooks management, budget tracking, expense categorization for tax purposes, and reviewing credit card reports in Expensify . You’ll collaborate closely with our CPA, who handles income statements and balance sheets, ensuring all records are accurate, organized, and audit‑ready. The ideal candidate thrives on precision, enjoys working with numbers, and can confidently manage multiple entities with consistency and accountability. Key Responsibilities
Bookkeeping & QuickBooks Management
Maintain accurate financial records for multiple businesses. Reconcile bank accounts, credit cards, and vendor payments regularly. Enter and categorize transactions properly for tax and reporting purposes. Generate and review weekly and monthly reports in QuickBooks.
Expense Review & Credit Card Reporting
Review employee and company
credit card transactions
for accuracy. Approve and manage
expense reports in Expensify , ensuring proper categorization and documentation. Identify discrepancies or policy violations and follow up promptly.
Budget Tracking & Oversight
Monitor and track budgets across departments and business entities. Review spending versus projections and communicate variances to leadership. Assist in preparing and reviewing annual and quarterly budgets.
Tax Readiness & Compliance
Ensure correct categorization of expenses for IRS and CPA compliance. Prepare organized records for quarterly and annual CPA reviews. Support the CPA with documentation for tax filings.
Organization & Process Improvement
Maintain clean, organized financial documentation across all entities. Implement consistent accounting processes for accurate, efficient recordkeeping. Support leadership with ad‑hoc financial reporting and analysis.
Preferred Qualifications
3+ years of bookkeeping or accounting experience, ideally with multiple business entities. Strong QuickBooks Online experience required (multi‑entity preferred). Experience with Expensify or other expense management software. Understanding of expense categorization, chart of accounts, and tax fundamentals. Skilled in tracking and maintaining budgets across departments or projects. Highly organized, detail‑oriented, and comfortable handling multiple priorities. Excellent written and verbal communication skills. Strong integrity and discretion when managing sensitive financial data. Proficiency with Microsoft Excel and general business software. Hospitality or property management accounting experience is a plus. What’s Great About Working with Us
Competitive salary with opportunities for advancement Health, dental, and vision insurance Generous 401(k) match Paid time off and paid holidays Design your office perk - Make your workspace comfortable with anything/everything you need to bring your best self to work A genuinely fun company that has a culture of celebrating the wins, continuously improving, and collaborating together Apply Now!
#J-18808-Ljbffr