Executive Assistant Job at Hightop Development in Conshohocken

About Hightop Development

Hightop Development is a vertically integrated real estate development and investment platform focused on creating transformative residential, retail, and mixed-use communities throughout Greater Philadelphia and Southern New Jersey. Through our affiliated companies — Hightop Property Management, Hightop Real Estate Brokerage, and other growing ventures — we handle every stage of the process: acquisition, design, entitlement, construction, leasing, and operations.

We are seeking an Executive Assistant to join our team and work directly with our Founder & CEO. This is a fast-paced, dynamic role for someone who thrives on organization, follow-through, and being the glue that keeps multiple projects and businesses running smoothly.

⸻

Key Responsibilities

• Provide high-level administrative support to the CEO and leadership team across multiple businesses.

• Manage calendars, coordinate meetings, and handle complex scheduling across internal and external stakeholders.

• Draft and manage correspondence, meeting summaries, and follow-up action items.

• Support the execution of real estate, construction, and hospitality projects — coordinating with attorneys, consultants, and municipal officials as needed.

• Track project milestones, deadlines, and deliverables to ensure timely execution.

• Manage travel arrangements, itineraries, and event logistics for business and personal commitments.

• Assist with general operations — from HR onboarding and vendor coordination to preparing presentations, reports, and marketing materials.

• Maintain confidentiality and discretion in all matters.

⸻

Who You Are

• Exceptionally organized and detail-oriented with strong time management skills.

• Excellent written and verbal communicator — able to confidently draft and respond to executive-level correspondence.

• Proactive and resourceful — you anticipate needs before they’re voiced.

• Comfortable juggling multiple projects and priorities across real estate, construction, hospitality, and family office ventures.

• Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Monday.com, or similar).

• Professional, polished, and trustworthy — able to represent the CEO and company with discretion and composure.

⸻

Preferred Experience

• 3–7 years of experience supporting a C-suite executive, preferably in real estate, construction, private equity, or a similarly fast-paced industry.

• Experience managing high-level communications and sensitive information.

• Bachelor’s degree preferred, but not required if experience demonstrates exceptional capability.

⸻

Why Join Hightop

• Opportunity to work directly with a CEO leading one of the region’s most dynamic real estate development platforms.

• Exposure to multiple business verticals — real estate, construction, management, fitness, and hospitality.

• Growth potential and mentorship in both operations and executive management.

• Competitive compensation commensurate with experience.