Accounts Receivable Specialist

Accounts Receivable / Billing Specialist

Shift/Hours:

Monday - Friday, 8AM to 5PM

Pay Rate:

$21/hr

Location:

Alvin, TX

Experience:

2-3 years

Job Summary:

We are seeking a skilled Accounts Receivable / Billing Specialist to join our client's team in Alvin, TX. The Billing & Contract Specialist is responsible for the

accurate and timely processing

of all customer invoices, managing contract setup, and ensuring proper tracking of change orders. This critical role ensures financial integrity and efficient cash flow through meticulous record-keeping and adherence to contract requirements, primarily utilizing

Sage

accounting software and customer portals.

Key Responsibilities:

Financial Administration & Billing Generate

and

prepare

all customer invoices, including

Progress Billings ,

Retainage Invoices , and invoices related to

Change Orders (COs) . Produce

and gather all required supporting documents, such as

Pay Applications (G702) ,

AIA G703 Schedules ,

Conditional Waivers , and

Supplier/Vendor Forms . Obtain notarization

for applicable billing documents as required by contract. Distribute

billing packages to customers

promptly

via email or by direct entry into

customer billing portals , strictly adhering to contractual deadlines. Execute

all necessary

billing adjustments

and corrections. Process

received customer checks efficiently using the

remote deposit machine . Contract Management & Accounting

Establish

the

Schedule of Values (SOV)

for new contracts within the

Sage

accounting system. Develop

contract-specific SOVs using the

Excel AIA format

(G703) and

configure

them in applicable

customer/owner billing portals . Coordinate

and

process

all

Requested Change Orders (RCOs)

and formal

Change Orders (COs) , ensuring accurate documentation and tracking. Accurately record

all issued invoices in both the

Invoice Register

and the

Sage

accounting system. Transfer

and

record

billing and receipt data for the

metal division

from

QuickBooks

to

Sage . Reconcile

the

General Ledger (GL)

account balance to the

Invoice Register

at month-end to ensure financial data integrity. Workflow & Communication

Organize

and

distribute

monthly billing sheets to

Project Managers (PMs)

for review and approval. Maintain

a high standard of

timely and professional email correspondence . Ensure thorough follow-through

on all assignments and requests, confirming completion and timely delivery of work products. Qualifications:

Experience:

Minimum of 2-3 years of experience in a billing, accounts receivable, or contract administration role, preferably within the construction or contracting industry. Technical Skills:

Proficiency in Sage

accounting software (or equivalent ERP system) and

QuickBooks . Advanced proficiency in Microsoft Excel (specifically for AIA-style documentation). Knowledge:

Strong understanding of construction billing practices, including

AIA G702/G703 pay applications , lien waivers, retainage, and change order procedures. Attributes:

Exceptional attention to detail, strong organizational skills, ability to manage multiple deadlines, and excellent written and verbal communication.

Join Us.

PrideStaff Company Overview

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Compensation / Pay Rate (Up to): $21.00 - $21.00 Per Hour