Santa Clara City
Santa Clara City
Job Description
Title: Finance Director Code: 105
Division: Administration/Finance Effective Date: 09/2022
Department: Administration Last Revised:
FLSA Status: Exempt
General Purpose Performs a variety of general administrative, supervisory, technical, and professional duties related to planning, organizing, coordinating, controlling, and directing all various financial operations of the city including governmental accounting, internal auditing, payroll, treasury, bond administration, grant administration, budget management, and financial analysis and reporting in compliance with established state codes and best municipal practices.
Supervision Received Works under the general supervision of the City Manager.
Supervision Exercised May provide close to general supervision to administrative support staff.
Essential Functions
Finance Director: Provides financial guidance in day‑to‑day and long‑term financial operations; responsible for accuracy and legal performance of the City's financial transactions; manages governmental accounting functions; directs and prepares city‑wide budget; coordinates budget development process with City Administrator and city department heads; forecasts revenues and expenditures.
Directs and delegates assignments regarding financial duties of appropriate personnel; reviews performance and makes recommendations affecting job retention, advancement and discipline; may participate in the recruitment and selection of administrative staff; develops and conducts staff training.
Serves as financial advisor to the City Manager and City Council, evaluates programs and services, and formulates short‑ and long‑term plans to meet financial, accounting, budgeting, and purchasing needs.
Establishes and maintains internal control procedures and ensures adherence to state, national, and generally accepted accounting principles; oversees posting and reconciliation of ledgers and accounts.
Develops financial studies and plans; forecasts, estimates, and monitors the financial condition of the city to assure fiscal wellbeing; prepares financial reports; tracks grant awards and fixed assets; analyzes financial information and prepares balance sheet and other reports.
Coordinates and organizes all phases of the annual certified audit; prepares financial statements and schedules for auditing by city auditors.
Oversees and directs the preparation and input of the annual city budget; works with department heads to analyze, organize, prepare, and recommend operating budgets; monitors approved budgetary constraints and appropriations.
Monitors current outstanding debt and provides information for debt instruments, including loan and bonding projects and services.
Ensures adequate record keeping related to bids, requisitions, purchases, and receipt of goods and services; audits contracts, orders, and vouchers; prepares reports to substantiate transactions; oversees collection of delinquent accounts.
Performs computer entries and operates computer programs for payroll processing, prints payroll checks, maintains payroll records, distributes withholdings, and coordinates payroll problems and questions.
Provides advanced administrative and technical support to the City Manager and City Council; coordinates and performs special projects on behalf of the top administrative team; prepares professional correspondence and reports.
Fixed Assets
Manages and updates fixed asset record‑keeping system; performs fixed asset accounting and maintains accurate life of equipment for depreciation; tracks purchases, transfers, and disposals for all departments; prepares templatized reports on fixed assets for department requests.
Minimum Qualifications
Education and Experience:
Bachelor's degree in accounting from an accredited institution; master’s degree preferred.
Six (6) years of governmental general accounting experience.
Or an equivalent combination of education and experience.
Knowledge, Skills, and Abilities:
Considerable knowledge of governmental accounting practices, laws and regulations governing the receipt, accounting, and investment of municipal funds.
Familiarity with municipal and uniform accounting principles, bond requirements, municipal organizations, and operations.
Knowledge of the Uniform Municipal Fiscal Procedures Act, GAAP, and internal control principles.
Working knowledge of Pelorus accounting system and general office productivity software (word processing, spreadsheet, presentation).
Proficiency with mathematical and record‑keeping skills; excellent command of English usage, grammar, spelling, and punctuation.
Strong interpersonal skills to work cooperatively with diverse teams, assign work, and communicate with a broad audience.
Legal Statement Santa Clara City is an equal opportunity employer. Selected applicants will receive a background and credit check.
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Title: Finance Director Code: 105
Division: Administration/Finance Effective Date: 09/2022
Department: Administration Last Revised:
FLSA Status: Exempt
General Purpose Performs a variety of general administrative, supervisory, technical, and professional duties related to planning, organizing, coordinating, controlling, and directing all various financial operations of the city including governmental accounting, internal auditing, payroll, treasury, bond administration, grant administration, budget management, and financial analysis and reporting in compliance with established state codes and best municipal practices.
Supervision Received Works under the general supervision of the City Manager.
Supervision Exercised May provide close to general supervision to administrative support staff.
Essential Functions
Finance Director: Provides financial guidance in day‑to‑day and long‑term financial operations; responsible for accuracy and legal performance of the City's financial transactions; manages governmental accounting functions; directs and prepares city‑wide budget; coordinates budget development process with City Administrator and city department heads; forecasts revenues and expenditures.
Directs and delegates assignments regarding financial duties of appropriate personnel; reviews performance and makes recommendations affecting job retention, advancement and discipline; may participate in the recruitment and selection of administrative staff; develops and conducts staff training.
Serves as financial advisor to the City Manager and City Council, evaluates programs and services, and formulates short‑ and long‑term plans to meet financial, accounting, budgeting, and purchasing needs.
Establishes and maintains internal control procedures and ensures adherence to state, national, and generally accepted accounting principles; oversees posting and reconciliation of ledgers and accounts.
Develops financial studies and plans; forecasts, estimates, and monitors the financial condition of the city to assure fiscal wellbeing; prepares financial reports; tracks grant awards and fixed assets; analyzes financial information and prepares balance sheet and other reports.
Coordinates and organizes all phases of the annual certified audit; prepares financial statements and schedules for auditing by city auditors.
Oversees and directs the preparation and input of the annual city budget; works with department heads to analyze, organize, prepare, and recommend operating budgets; monitors approved budgetary constraints and appropriations.
Monitors current outstanding debt and provides information for debt instruments, including loan and bonding projects and services.
Ensures adequate record keeping related to bids, requisitions, purchases, and receipt of goods and services; audits contracts, orders, and vouchers; prepares reports to substantiate transactions; oversees collection of delinquent accounts.
Performs computer entries and operates computer programs for payroll processing, prints payroll checks, maintains payroll records, distributes withholdings, and coordinates payroll problems and questions.
Provides advanced administrative and technical support to the City Manager and City Council; coordinates and performs special projects on behalf of the top administrative team; prepares professional correspondence and reports.
Fixed Assets
Manages and updates fixed asset record‑keeping system; performs fixed asset accounting and maintains accurate life of equipment for depreciation; tracks purchases, transfers, and disposals for all departments; prepares templatized reports on fixed assets for department requests.
Minimum Qualifications
Education and Experience:
Bachelor's degree in accounting from an accredited institution; master’s degree preferred.
Six (6) years of governmental general accounting experience.
Or an equivalent combination of education and experience.
Knowledge, Skills, and Abilities:
Considerable knowledge of governmental accounting practices, laws and regulations governing the receipt, accounting, and investment of municipal funds.
Familiarity with municipal and uniform accounting principles, bond requirements, municipal organizations, and operations.
Knowledge of the Uniform Municipal Fiscal Procedures Act, GAAP, and internal control principles.
Working knowledge of Pelorus accounting system and general office productivity software (word processing, spreadsheet, presentation).
Proficiency with mathematical and record‑keeping skills; excellent command of English usage, grammar, spelling, and punctuation.
Strong interpersonal skills to work cooperatively with diverse teams, assign work, and communicate with a broad audience.
Legal Statement Santa Clara City is an equal opportunity employer. Selected applicants will receive a background and credit check.
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