Seattle Children's Theatre
Human Resource & Finance Administrator
Seattle Children's Theatre, Seattle, Washington, us, 98127
Human Resource & Finance Administrator
Position:
Human Resource & Finance Administrator
Department:
Administration
Reports to:
CFO
Classification:
Regular, Part‑time, Non‑Exempt
Grade:
24
Salary:
$30.21 per hour
Position Summary This part‑time, 24‑hour per week role supports Seattle Children’s Theatre’s financial and administrative operations by ensuring accurate and timely processing of payroll and accounts payable for a diverse workforce, including full‑time, part‑time, seasonal, temporary, casual, and union employees. The administrator maintains essential records related to payroll, benefits, and vendor payments while contributing to the theatre’s commitment to organizational efficiency, accuracy, and accountability. The role has the potential to become full‑time within a year.
About SCT Seattle Children’s Theatre (SCT) has served more than 4 million children since 1975 through professional theatre and arts education in the Puget Sound region and beyond. Our mission is to provide children of all ages access to professional theatre, with a focus on new works and theatre education. SCT is committed to equity, diversity, accessibility, and inclusion in all areas of our work.
Payroll Administration
Process bi‑weekly payroll for all employee types.
Prepare and remit payroll‑related tax and union payables on time.
Maintain accurate and confidential employee payroll records, ensuring compliance with all applicable laws and collective bargaining agreements.
Update and manage the group benefits database and coordinate deductions with benefits carriers.
Accounts Payable & Financial Processing
Process accounts payable invoices with accuracy and timeliness.
Assign transactions to the appropriate expense codes in QuickBooks and verify entries against the Profit & Loss and Balance Sheet accounts.
Ensure proper documentation, approval, and compliance with SCT’s vendor management procedures.
Data Management & Recordkeeping
Maintain employee records in the HRIS system (ADP), including contact information, pay rates, and organizational structure.
Support data integrity between payroll, benefits, and accounting systems.
Assist in reconciling payroll and benefits expenses for month‑end and year‑end reporting.
Collaboration & Process Improvement
Work collaboratively with HR, Finance, and department managers to streamline processes and improve data accuracy.
Identify and implement efficiency improvements within payroll and accounts payable workflows.
Provide excellent customer service to employees and vendors by responding promptly to inquiries and resolving discrepancies.
Other Duties
Participate in special projects or audits as assigned.
Support SCT’s commitment to belonging, equity, and inclusion through daily interactions and work practices.
Desired Skills & Qualifications
Demonstrated ability to process complex payroll for a variety of employee types.
Proficiency in accounts payable processing with strong attention to accuracy and timeliness.
Exceptional organizational skills with the ability to manage multiple priorities.
Proven commitment to process improvement and efficiency.
Strong interpersonal and customer service skills, able to communicate diplomatically.
Ability to work independently and collaboratively in a fast‑paced environment.
Technical proficiency with ADP Workforce Now or comparable HRIS/payroll systems, QuickBooks or other G/L accounting software, and Microsoft Office Suite (Excel, Word, Outlook, Teams).
Preferred / Nice‑to‑Have Skills
Familiarity with nonprofit fund accounting and grant‑related financial reporting.
Experience working within unionized environments or with collective bargaining agreements.
Knowledge of budget tracking and reconciliation processes.
Commitment to equity, inclusion, and collaborative workplace culture aligned with SCT values.
Physical Requirements & Work Environment Physical demands include prolonged periods of sitting at a desk, occasional standing or walking, lifting up to 20 pounds, frequent use of hands for typing, and reading detailed information. Reasonable accommodations will be made for individuals with disabilities.
Work Environment
Typical office environment with standard equipment such as computers, phones, photocopiers, filing cabinets.
Noise level generally quiet to moderate.
Salary & Schedule
Position is part‑time, hourly, 24 hours per week, regular, non‑exempt, paying $30.21 per hour.
Potential to become full‑time within one year.
Flexible scheduling may be discussed as needed; one scheduled day of remote work per week after a 90‑day introductory period, pending business needs.
Benefits
Prorated holiday pay for part‑time employees who work the week a holiday falls.
Uses City of Seattle “Paid Sick and Safe Time” ordinance for PSST; can accrue and carry over 52 hours per fiscal year.
Option to purchase additional insurance coverage through AFLAC.
Eligibility for 403(b) retirement plan.
Discount parking through Seattle Center.
Discounted public transportation enrollment through ORCA Passport.
Seniority Level Entry level
Employment Type Part‑time
Job Function Finance and Administration
Industry Performing Arts
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Human Resource & Finance Administrator
Department:
Administration
Reports to:
CFO
Classification:
Regular, Part‑time, Non‑Exempt
Grade:
24
Salary:
$30.21 per hour
Position Summary This part‑time, 24‑hour per week role supports Seattle Children’s Theatre’s financial and administrative operations by ensuring accurate and timely processing of payroll and accounts payable for a diverse workforce, including full‑time, part‑time, seasonal, temporary, casual, and union employees. The administrator maintains essential records related to payroll, benefits, and vendor payments while contributing to the theatre’s commitment to organizational efficiency, accuracy, and accountability. The role has the potential to become full‑time within a year.
About SCT Seattle Children’s Theatre (SCT) has served more than 4 million children since 1975 through professional theatre and arts education in the Puget Sound region and beyond. Our mission is to provide children of all ages access to professional theatre, with a focus on new works and theatre education. SCT is committed to equity, diversity, accessibility, and inclusion in all areas of our work.
Payroll Administration
Process bi‑weekly payroll for all employee types.
Prepare and remit payroll‑related tax and union payables on time.
Maintain accurate and confidential employee payroll records, ensuring compliance with all applicable laws and collective bargaining agreements.
Update and manage the group benefits database and coordinate deductions with benefits carriers.
Accounts Payable & Financial Processing
Process accounts payable invoices with accuracy and timeliness.
Assign transactions to the appropriate expense codes in QuickBooks and verify entries against the Profit & Loss and Balance Sheet accounts.
Ensure proper documentation, approval, and compliance with SCT’s vendor management procedures.
Data Management & Recordkeeping
Maintain employee records in the HRIS system (ADP), including contact information, pay rates, and organizational structure.
Support data integrity between payroll, benefits, and accounting systems.
Assist in reconciling payroll and benefits expenses for month‑end and year‑end reporting.
Collaboration & Process Improvement
Work collaboratively with HR, Finance, and department managers to streamline processes and improve data accuracy.
Identify and implement efficiency improvements within payroll and accounts payable workflows.
Provide excellent customer service to employees and vendors by responding promptly to inquiries and resolving discrepancies.
Other Duties
Participate in special projects or audits as assigned.
Support SCT’s commitment to belonging, equity, and inclusion through daily interactions and work practices.
Desired Skills & Qualifications
Demonstrated ability to process complex payroll for a variety of employee types.
Proficiency in accounts payable processing with strong attention to accuracy and timeliness.
Exceptional organizational skills with the ability to manage multiple priorities.
Proven commitment to process improvement and efficiency.
Strong interpersonal and customer service skills, able to communicate diplomatically.
Ability to work independently and collaboratively in a fast‑paced environment.
Technical proficiency with ADP Workforce Now or comparable HRIS/payroll systems, QuickBooks or other G/L accounting software, and Microsoft Office Suite (Excel, Word, Outlook, Teams).
Preferred / Nice‑to‑Have Skills
Familiarity with nonprofit fund accounting and grant‑related financial reporting.
Experience working within unionized environments or with collective bargaining agreements.
Knowledge of budget tracking and reconciliation processes.
Commitment to equity, inclusion, and collaborative workplace culture aligned with SCT values.
Physical Requirements & Work Environment Physical demands include prolonged periods of sitting at a desk, occasional standing or walking, lifting up to 20 pounds, frequent use of hands for typing, and reading detailed information. Reasonable accommodations will be made for individuals with disabilities.
Work Environment
Typical office environment with standard equipment such as computers, phones, photocopiers, filing cabinets.
Noise level generally quiet to moderate.
Salary & Schedule
Position is part‑time, hourly, 24 hours per week, regular, non‑exempt, paying $30.21 per hour.
Potential to become full‑time within one year.
Flexible scheduling may be discussed as needed; one scheduled day of remote work per week after a 90‑day introductory period, pending business needs.
Benefits
Prorated holiday pay for part‑time employees who work the week a holiday falls.
Uses City of Seattle “Paid Sick and Safe Time” ordinance for PSST; can accrue and carry over 52 hours per fiscal year.
Option to purchase additional insurance coverage through AFLAC.
Eligibility for 403(b) retirement plan.
Discount parking through Seattle Center.
Discounted public transportation enrollment through ORCA Passport.
Seniority Level Entry level
Employment Type Part‑time
Job Function Finance and Administration
Industry Performing Arts
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