Pilot Property Management, Inc.
Accounts Receivable Associate
Pilot Property Management, Inc., Irvine, California, United States, 92713
Join to apply for the
Accounts Receivable Associate
role at
Pilot Property Management, Inc.
We have an excellent opportunity for an Accounts Receivable Associate to join our amazing environment with an opportunity for continuous growth and development! For more information, please continue reading below.
Summary Provides financial, administrative and clerical support by ensuring the new client accounts are smoothly transferred and set up into the Keystone system. Posts the receipt of payments for homeowners associations and/or the corporation; prepares billing, resolves discrepancies and maintains records according to established policies and procedures and state mandated guidelines. Helps resolve billing issues.
Why join Keystone? Keystone is a company dedicated to empowering our team members to improve people’s lives beyond expectations. We set ourselves apart by providing an excellent level of service to our team members and clients. As a member of our team, your talents will be nurtured, and your contributions will be supported in a value-based environment that fosters the type of professional quality our customers have come to rely upon. We provide an environment for people that nurtures leadership and promotes personal success and rewards those who exceed expectations. We foster a culture of open feedback and continuous growth. We’re thrilled to share that Keystone is officially certified as a Great Place to Work!
What We Offer
Competitive Salary
Hybrid and Flexible working arrangements
Work-Life Balance
Opportunities for career growth
Mileage Reimbursement
Medical (HMO and PPO), Dental, and Vision
Pet Insurance
Pre-Paid Legal
Employer Paid Basic Life/AD&D Insurance
Voluntary Life and Short-Term Disability Insurance
Free Employee Assistance Program
401(k) Retirement plan with Company Match
Paid Time Off (PTO)
12 Paid Holidays (Floating Holiday/Half Days/Early office closure before certain major holidays)
Essential Job Duties and Responsibilities
Homeowner billing and delinquent inquiries.
Assist homeowners with viewing their accounts online and making online payments.
Set up delinquency and adjustment files/maintain files (per account list).
Collection, billing, and filing as necessary.
Deposits as assigned.
Update delinquency spreadsheets for board packets 2 weeks prior to the board meeting (per meeting schedule).
Follow up with managers.
Obtain general and executive session minutes from managers or from the computer.
Process non-delinquent and delinquent payments.
Process incorrect payments.
Research problem payments.
Notify homeowners of the correct remittance address.
Cash receipt processing.
Authorize walk-in payments/cover lunch hour on designated days.
Process miscellaneous debits/credits.
Process non-delinquent and delinquent returned checks and online payments.
Pre-Lien Processing: Send pre-lien letters.
Send balance due letters/update owner remarks.
Lien Processing: Prepare liens and letters; send lien balance due letter; release liens & send letter to homeowner.
Foreclosure: Obtain authorization to commence foreclosure (executive session minutes); prepare file and send to the trustee/attorney; monitor status reports and interface with trustee/attorney; furnish board with authorization to publish Notice of Trustee Sale.
Set up REO accounts and HOA owned accounts.
Small Claims: Prepare Plaintiff’s Claim; process adjustment, update remarks and copy all payments; set-up small claims file; process follow up work to collect judgment; notify court regarding a default on a payment plan.
Practice and adhere to Keystone’s Core Values, Mission and Vision.
Any additional job duties as required by supervisor.
Qualification Requirements
Must possess a valid Driver’s License and maintain a clean MVR.
Must have reliable transportation and the ability to drive to and from court hearings.
Ability to multitask.
Strong attention to detail.
Strong written and verbal communication skills.
Ability to work well under pressure.
Proficient in the Microsoft Suite Programs.
Strong efficiency in Excel.
Excellent interpersonal skills.
Education And/or Experience
At least 1 year of experience working in an Accounting related role.
Bachelor’s Degree preferred.
High School Diploma or GED required.
Work Environment The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Exhibit professionalism, professional attire, and demeanor at all times.
Ability to sit, stand, and operate business equipment.
Typical office environment with low-level noise exposure.
Salary: $22.00 - $23.00 Hourly
Seniority level: Entry level
Employment type: Full-time
Job function: Accounting/Auditing and Finance
Reasonable accommodation will be provided for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system, send an email to hr@keystonepacific.com for assistance. Please include a description of your requested accommodation, your name, and contact information. Note: This email address is not for general employment inquiries. Keystone will not respond to inquiries that are not related to accessibility of the on-line application system by individuals with disabilities.
Keystone Pacific Property Management, LLC is an equal opportunity employer. All applicants will be subject to a Background and MVR Check.
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Accounts Receivable Associate
role at
Pilot Property Management, Inc.
We have an excellent opportunity for an Accounts Receivable Associate to join our amazing environment with an opportunity for continuous growth and development! For more information, please continue reading below.
Summary Provides financial, administrative and clerical support by ensuring the new client accounts are smoothly transferred and set up into the Keystone system. Posts the receipt of payments for homeowners associations and/or the corporation; prepares billing, resolves discrepancies and maintains records according to established policies and procedures and state mandated guidelines. Helps resolve billing issues.
Why join Keystone? Keystone is a company dedicated to empowering our team members to improve people’s lives beyond expectations. We set ourselves apart by providing an excellent level of service to our team members and clients. As a member of our team, your talents will be nurtured, and your contributions will be supported in a value-based environment that fosters the type of professional quality our customers have come to rely upon. We provide an environment for people that nurtures leadership and promotes personal success and rewards those who exceed expectations. We foster a culture of open feedback and continuous growth. We’re thrilled to share that Keystone is officially certified as a Great Place to Work!
What We Offer
Competitive Salary
Hybrid and Flexible working arrangements
Work-Life Balance
Opportunities for career growth
Mileage Reimbursement
Medical (HMO and PPO), Dental, and Vision
Pet Insurance
Pre-Paid Legal
Employer Paid Basic Life/AD&D Insurance
Voluntary Life and Short-Term Disability Insurance
Free Employee Assistance Program
401(k) Retirement plan with Company Match
Paid Time Off (PTO)
12 Paid Holidays (Floating Holiday/Half Days/Early office closure before certain major holidays)
Essential Job Duties and Responsibilities
Homeowner billing and delinquent inquiries.
Assist homeowners with viewing their accounts online and making online payments.
Set up delinquency and adjustment files/maintain files (per account list).
Collection, billing, and filing as necessary.
Deposits as assigned.
Update delinquency spreadsheets for board packets 2 weeks prior to the board meeting (per meeting schedule).
Follow up with managers.
Obtain general and executive session minutes from managers or from the computer.
Process non-delinquent and delinquent payments.
Process incorrect payments.
Research problem payments.
Notify homeowners of the correct remittance address.
Cash receipt processing.
Authorize walk-in payments/cover lunch hour on designated days.
Process miscellaneous debits/credits.
Process non-delinquent and delinquent returned checks and online payments.
Pre-Lien Processing: Send pre-lien letters.
Send balance due letters/update owner remarks.
Lien Processing: Prepare liens and letters; send lien balance due letter; release liens & send letter to homeowner.
Foreclosure: Obtain authorization to commence foreclosure (executive session minutes); prepare file and send to the trustee/attorney; monitor status reports and interface with trustee/attorney; furnish board with authorization to publish Notice of Trustee Sale.
Set up REO accounts and HOA owned accounts.
Small Claims: Prepare Plaintiff’s Claim; process adjustment, update remarks and copy all payments; set-up small claims file; process follow up work to collect judgment; notify court regarding a default on a payment plan.
Practice and adhere to Keystone’s Core Values, Mission and Vision.
Any additional job duties as required by supervisor.
Qualification Requirements
Must possess a valid Driver’s License and maintain a clean MVR.
Must have reliable transportation and the ability to drive to and from court hearings.
Ability to multitask.
Strong attention to detail.
Strong written and verbal communication skills.
Ability to work well under pressure.
Proficient in the Microsoft Suite Programs.
Strong efficiency in Excel.
Excellent interpersonal skills.
Education And/or Experience
At least 1 year of experience working in an Accounting related role.
Bachelor’s Degree preferred.
High School Diploma or GED required.
Work Environment The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Exhibit professionalism, professional attire, and demeanor at all times.
Ability to sit, stand, and operate business equipment.
Typical office environment with low-level noise exposure.
Salary: $22.00 - $23.00 Hourly
Seniority level: Entry level
Employment type: Full-time
Job function: Accounting/Auditing and Finance
Reasonable accommodation will be provided for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system, send an email to hr@keystonepacific.com for assistance. Please include a description of your requested accommodation, your name, and contact information. Note: This email address is not for general employment inquiries. Keystone will not respond to inquiries that are not related to accessibility of the on-line application system by individuals with disabilities.
Keystone Pacific Property Management, LLC is an equal opportunity employer. All applicants will be subject to a Background and MVR Check.
#J-18808-Ljbffr