City of Dallas
Administrative Specialist II (ITS-Civil Service)
City of Dallas, Dallas, Texas, United States, 75215
Apply for the
Administrative Specialist II (ITS-Civil Service)
role at the
City of Dallas .
Job Summary Performs intermediate- to advanced-level administrative support or technical program assistance in disseminating information and maintaining filing systems, with duties in accounting, procurement, contract development, budgeting, and more.
Essential Functions
Performs advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, accounts payable/receivable; assists with budget analysis, preparation, and recommendations.
Participates in planning and execution of department programs; develops, coordinates, and maintains record-keeping and filing systems; handles petty cash and performs general accounting duties.
Prepares, interprets, and disseminates information on agency programs and procedures.
Coordinates, organizes, and facilitates meetings, conferences, and seminars; assists in coordinating work and projects between units.
Compiles and analyzes data, makes calculations, and prepares reports; assists high-level staff in development and dissemination of data; runs monthly division reports.
Assists in preparation of presentations for administrative hearings.
Researches, composes, designs, and edits publications such as brochures, forms, manuals; supports other document, marketing, and departmental publishing.
Assists in development and implementation of training materials; provides training for subordinate staff; monitors certifications and paperwork.
Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors inventory and procurement.
Performs any other work as needed or assigned.
Knowledge and Skills
Knowledge of office practices and administrative procedures.
Knowledge of customer service techniques for resolving problems and issues.
Ability to investigate, collect, and analyze information for accuracy, consistency, and conformity with established policies.
Ability to coordinate, lead, and train others.
Ability to interpret rules, regulations, policies, and procedures.
Strong verbal and written communication skills.
Ability to establish and maintain strong working relationships.
Minimum Qualifications
High school diploma or GED.
Four years administrative support experience involving three or more of the following: accounts payable/receivable; invoice reconciliation and payment; correspondence/publication preparation; procurement; budget analysis/preparation; contract administration; policy/procedure development; records management and/or report writing; financial management.
Equivalencies
A bachelor’s degree (or higher) in business, education, or social science field meets education and experience requirements.
An associate degree plus two years of specified experience meets requirements.
A bachelor’s degree or higher in a non-specified field plus two years of required experience meets requirements.
Licenses and Certifications
Some positions may require a valid driver’s license and good driving record.
Other Requirements
For Aviation: Must be able to pass a TSA Background check.
Salary Range $24.39 - $27.71 per hour. Salary offered will depend on qualifications.
Seniority Level Mid-Senior level
Employment Type Full-time
Job Function Administrative
City of Dallas is an Equal Opportunity Employer.
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Administrative Specialist II (ITS-Civil Service)
role at the
City of Dallas .
Job Summary Performs intermediate- to advanced-level administrative support or technical program assistance in disseminating information and maintaining filing systems, with duties in accounting, procurement, contract development, budgeting, and more.
Essential Functions
Performs advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, accounts payable/receivable; assists with budget analysis, preparation, and recommendations.
Participates in planning and execution of department programs; develops, coordinates, and maintains record-keeping and filing systems; handles petty cash and performs general accounting duties.
Prepares, interprets, and disseminates information on agency programs and procedures.
Coordinates, organizes, and facilitates meetings, conferences, and seminars; assists in coordinating work and projects between units.
Compiles and analyzes data, makes calculations, and prepares reports; assists high-level staff in development and dissemination of data; runs monthly division reports.
Assists in preparation of presentations for administrative hearings.
Researches, composes, designs, and edits publications such as brochures, forms, manuals; supports other document, marketing, and departmental publishing.
Assists in development and implementation of training materials; provides training for subordinate staff; monitors certifications and paperwork.
Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors inventory and procurement.
Performs any other work as needed or assigned.
Knowledge and Skills
Knowledge of office practices and administrative procedures.
Knowledge of customer service techniques for resolving problems and issues.
Ability to investigate, collect, and analyze information for accuracy, consistency, and conformity with established policies.
Ability to coordinate, lead, and train others.
Ability to interpret rules, regulations, policies, and procedures.
Strong verbal and written communication skills.
Ability to establish and maintain strong working relationships.
Minimum Qualifications
High school diploma or GED.
Four years administrative support experience involving three or more of the following: accounts payable/receivable; invoice reconciliation and payment; correspondence/publication preparation; procurement; budget analysis/preparation; contract administration; policy/procedure development; records management and/or report writing; financial management.
Equivalencies
A bachelor’s degree (or higher) in business, education, or social science field meets education and experience requirements.
An associate degree plus two years of specified experience meets requirements.
A bachelor’s degree or higher in a non-specified field plus two years of required experience meets requirements.
Licenses and Certifications
Some positions may require a valid driver’s license and good driving record.
Other Requirements
For Aviation: Must be able to pass a TSA Background check.
Salary Range $24.39 - $27.71 per hour. Salary offered will depend on qualifications.
Seniority Level Mid-Senior level
Employment Type Full-time
Job Function Administrative
City of Dallas is an Equal Opportunity Employer.
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