Office of the Governor Greg Abbott
Accounts Payable and Travel Specialist or Senior.
Office of the Governor Greg Abbott, Austin, Texas, us, 78716
Location:
4655 Mueller Boulevard, Austin, Texas, 78723, United States Requisition ID:
req1314 Employment Type:
Unclassified Regular Full-Time (URF) Division:
Accounts Payable and Travel Compensation:
Depends on qualifications Location:
Bravo Job Closing:
December 5th at 5:00 pm, CST
WHO WE ARE Service, Respect, and Connection are core to the individual and collective TRS experience. We know that great service rests on a foundation of relationships that connect us all to an empowering and rewarding career. At TRS, we’re inspired by our community, who bring authenticity and commitment to our mission to improve the retirement security of public education employees and retirees throughout Texas. As a group of achievers, we tap collaboration and innovation to raise the bar in performance, administering and counseling pensions and healthcare benefits to ensure certainty for the future of our members. We invite you to join us, where personal and career growth are respected and where you can make a difference in our members’ lives every day.
The Accounts Payable and Travel Specialist is responsible for completing accounts payable and travel functions. The incumbent will process purchase vouchers for payment of goods and services, travel requests and claims for reimbursement, reconcile and post payments to the agency financial systems, and provide assistance on accounts payable and travel procedures. This position will proactively work with the Accounts Payable and Travel team, Finance staff, and agency employees.
This position requires onsite work conducted at our TRS office in Austin, TX.
This vacancy will be filled at one of two levels:
Accounts Payable & Travel Specialist – $60,027.00 – $71,889.00
Accounts Payable & Travel Specialist Senior – $67,081.00 – $83,852.00
WHAT YOU WILL DO Accounts Payable
Submit supplier invoices and monitor the approval process within the Procurement and Vendor E-System PAVES.
Prepare and process payments and vouchers for regular and special accounts.
Initiate wire payments.
Assist with processing and tracking Enterprise Payable Management (EPM) forms.
Review requisition submissions for accuracy.
Establish, maintain, and verify vendor records on agency automated accounting systems and the Comptroller of Public Accounts Taxpayer Identification Number System (TINS).
Research and reconcile voucher payment discrepancies.
Assist with compiling and responding to open records requests.
Assist with creating and revising accounts payable procedures.
Monitor the accounts payable email inbox for vendor invoice submission and address requests on a timely basis.
Senior responsibilities:
Serve as the Citibank Card Program Administrator and assist with MCC code errors, credit card requests, and ad‑hoc reports.
Compile and respond to open records requests.
Serve as the AP records liaison and coordinate with other Finance records coordinators to ensure compliance with agency records management policies.
Provide support to Accounts Payable & Travel Specialist in training and guidance in daily tasks and assignments.
Travel
Provide training, travel assistance, and technical support to agency employees.
Process travel requests and expense reports within Concur.
Assist with processing travel advances and voucher payments.
Assist with creating and revising travel procedures.
Assist with the Concur Travel and Expense System, system enhancements and maintenance, controls, and integration with CAPPS.
Senior responsibilities:
maintain and verify vendor records on agency automated accounting systems and the Comptroller of Public Accounts Taxpayer Identification Number System (TINS).
Reconciliation and Reporting
Assist with compiling data for year‑end close accruals reporting.
Assist with providing expenditure query data and supporting documents for internal and external audit requests.
Assist with creating and providing routine and ad‑hoc reports to management.
Assist with preparing the 1099‑NEC, 1099‑MISC and 1099‑INT forms for the agency.
Compile data for annual reporting requirements to the LBB for SB255.
Reconcile all systems utilized for accounts payable functions.
Prepare the APS 018 annual binding encumbrance report and post entries into USAS on a quarterly basis.
Senior responsibilities:
Assist with reviewing and reconciling all systems utilized for accounts payable functions.
Provide expenditure query data and supporting documents for internal and external audit requests.
Compile data for year‑end close accruals reporting.
Reconcile all systems utilized for accounts payable and travel functions.
Performs related work as assigned.
WHAT YOU WILL BRING Required Education
High School Diploma or GED.
Required Experience
Three (3) years of full‑time directly related, progressively responsible experience in accounts payable, travel, accounting, or finance requiring detailed analysis of financial information.
Five (5) years of full‑time directly related, progressively responsible experience in accounts payable, travel, accounting, or finance requiring detailed analysis of financial information. (Senior)
A bachelor's degree in a directly related field may be substituted on an equivalent year‑for‑year basis.
Preferred Qualifications
Associate’s or Bachelor’s degree from an accredited college or university in accounting, finance or a closely related field.
Four (4) years of full‑time directly related, progressively responsible experience in accounts payable, travel, accounting, or finance requiring detailed analysis of financial information.
Six (6) years of full‑time directly related, progressively responsible experience in accounting, finance, or closely related experience requiring compilation, reconciliation, and/or analysis of detailed financial information. (Senior)
Compilation, reconciliation, and/or analysis of detailed financial information.
Experience auditing and processing State of Texas payment vouchers.
Experience with Procure to Pay (P2P) software.
Experience arranging travel in a Texas state agency.
Experience with travel & expense software.
Experience using CPA's Uniform Statewide Accounting System (USAS).
Experience using CPA's Centralized Accounting and Payroll/Personnel System (CAPPS).
Experience as a Citibank program administrator for a State of Texas agency.
Experience as a CAPPS Level 1 support contact for a State of Texas agency.
One (1) year of experience as a financial systems configuration administrator.
Knowledge, Skills, and Abilities Knowledge of
Governmental accounting, budget control methods, policies, and procedures and of laws and regulations pertaining to financial operations.
Texas state agency operations, policies, and procedures (preferred).
Automated financial systems.
State laws, rules and procedures relating to processing payments to vendors for goods and services and travel reimbursements; and of Comptroller of Public Accounts USAS and TINS systems. (Senior)
Skills in
Analyzing detailed accounting records, troubleshooting associated problems, and interpreting and applying applicable laws, policies, and procedures.
Planning, organizing, and prioritizing work assignments to manage a high‑volume workload in a fast‑paced and changing environment, and in completing detailed work with a high degree of accuracy.
Using a computer in a Windows environment with Microsoft Office word processing, spreadsheet, and other business software.
Effective written and verbal communications.
Providing quality customer service.
Ability to
Work accurately and effectively with a strong attention to detail.
Evaluate, interpret, develop, and prepare pertinent accounts payable data and reports.
Establish and maintain effective and cordial working relationships at all organizational levels including agency management, co‑workers, internal and external customers.
Work independently and as part of a team, and support and contribute to a cohesive team environment.
Comply with all safety rules, regulations, and standards.
Comply with all agency policies and applicable laws.
Veterans, Reservists or Guardsmen with experience in the Military Occupational Specialty (MOS) Codes may meet the minimum requirements and are highly encouraged to apply. Please contact Talent Acquisition at careers@trs.texas.gov with questions or for additional information.
To view all job vacancies, visit www.trs.texas.gov/careers or www.trs.csod.com/careersite. For more information, visit www.trs.texas.gov.
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4655 Mueller Boulevard, Austin, Texas, 78723, United States Requisition ID:
req1314 Employment Type:
Unclassified Regular Full-Time (URF) Division:
Accounts Payable and Travel Compensation:
Depends on qualifications Location:
Bravo Job Closing:
December 5th at 5:00 pm, CST
WHO WE ARE Service, Respect, and Connection are core to the individual and collective TRS experience. We know that great service rests on a foundation of relationships that connect us all to an empowering and rewarding career. At TRS, we’re inspired by our community, who bring authenticity and commitment to our mission to improve the retirement security of public education employees and retirees throughout Texas. As a group of achievers, we tap collaboration and innovation to raise the bar in performance, administering and counseling pensions and healthcare benefits to ensure certainty for the future of our members. We invite you to join us, where personal and career growth are respected and where you can make a difference in our members’ lives every day.
The Accounts Payable and Travel Specialist is responsible for completing accounts payable and travel functions. The incumbent will process purchase vouchers for payment of goods and services, travel requests and claims for reimbursement, reconcile and post payments to the agency financial systems, and provide assistance on accounts payable and travel procedures. This position will proactively work with the Accounts Payable and Travel team, Finance staff, and agency employees.
This position requires onsite work conducted at our TRS office in Austin, TX.
This vacancy will be filled at one of two levels:
Accounts Payable & Travel Specialist – $60,027.00 – $71,889.00
Accounts Payable & Travel Specialist Senior – $67,081.00 – $83,852.00
WHAT YOU WILL DO Accounts Payable
Submit supplier invoices and monitor the approval process within the Procurement and Vendor E-System PAVES.
Prepare and process payments and vouchers for regular and special accounts.
Initiate wire payments.
Assist with processing and tracking Enterprise Payable Management (EPM) forms.
Review requisition submissions for accuracy.
Establish, maintain, and verify vendor records on agency automated accounting systems and the Comptroller of Public Accounts Taxpayer Identification Number System (TINS).
Research and reconcile voucher payment discrepancies.
Assist with compiling and responding to open records requests.
Assist with creating and revising accounts payable procedures.
Monitor the accounts payable email inbox for vendor invoice submission and address requests on a timely basis.
Senior responsibilities:
Serve as the Citibank Card Program Administrator and assist with MCC code errors, credit card requests, and ad‑hoc reports.
Compile and respond to open records requests.
Serve as the AP records liaison and coordinate with other Finance records coordinators to ensure compliance with agency records management policies.
Provide support to Accounts Payable & Travel Specialist in training and guidance in daily tasks and assignments.
Travel
Provide training, travel assistance, and technical support to agency employees.
Process travel requests and expense reports within Concur.
Assist with processing travel advances and voucher payments.
Assist with creating and revising travel procedures.
Assist with the Concur Travel and Expense System, system enhancements and maintenance, controls, and integration with CAPPS.
Senior responsibilities:
maintain and verify vendor records on agency automated accounting systems and the Comptroller of Public Accounts Taxpayer Identification Number System (TINS).
Reconciliation and Reporting
Assist with compiling data for year‑end close accruals reporting.
Assist with providing expenditure query data and supporting documents for internal and external audit requests.
Assist with creating and providing routine and ad‑hoc reports to management.
Assist with preparing the 1099‑NEC, 1099‑MISC and 1099‑INT forms for the agency.
Compile data for annual reporting requirements to the LBB for SB255.
Reconcile all systems utilized for accounts payable functions.
Prepare the APS 018 annual binding encumbrance report and post entries into USAS on a quarterly basis.
Senior responsibilities:
Assist with reviewing and reconciling all systems utilized for accounts payable functions.
Provide expenditure query data and supporting documents for internal and external audit requests.
Compile data for year‑end close accruals reporting.
Reconcile all systems utilized for accounts payable and travel functions.
Performs related work as assigned.
WHAT YOU WILL BRING Required Education
High School Diploma or GED.
Required Experience
Three (3) years of full‑time directly related, progressively responsible experience in accounts payable, travel, accounting, or finance requiring detailed analysis of financial information.
Five (5) years of full‑time directly related, progressively responsible experience in accounts payable, travel, accounting, or finance requiring detailed analysis of financial information. (Senior)
A bachelor's degree in a directly related field may be substituted on an equivalent year‑for‑year basis.
Preferred Qualifications
Associate’s or Bachelor’s degree from an accredited college or university in accounting, finance or a closely related field.
Four (4) years of full‑time directly related, progressively responsible experience in accounts payable, travel, accounting, or finance requiring detailed analysis of financial information.
Six (6) years of full‑time directly related, progressively responsible experience in accounting, finance, or closely related experience requiring compilation, reconciliation, and/or analysis of detailed financial information. (Senior)
Compilation, reconciliation, and/or analysis of detailed financial information.
Experience auditing and processing State of Texas payment vouchers.
Experience with Procure to Pay (P2P) software.
Experience arranging travel in a Texas state agency.
Experience with travel & expense software.
Experience using CPA's Uniform Statewide Accounting System (USAS).
Experience using CPA's Centralized Accounting and Payroll/Personnel System (CAPPS).
Experience as a Citibank program administrator for a State of Texas agency.
Experience as a CAPPS Level 1 support contact for a State of Texas agency.
One (1) year of experience as a financial systems configuration administrator.
Knowledge, Skills, and Abilities Knowledge of
Governmental accounting, budget control methods, policies, and procedures and of laws and regulations pertaining to financial operations.
Texas state agency operations, policies, and procedures (preferred).
Automated financial systems.
State laws, rules and procedures relating to processing payments to vendors for goods and services and travel reimbursements; and of Comptroller of Public Accounts USAS and TINS systems. (Senior)
Skills in
Analyzing detailed accounting records, troubleshooting associated problems, and interpreting and applying applicable laws, policies, and procedures.
Planning, organizing, and prioritizing work assignments to manage a high‑volume workload in a fast‑paced and changing environment, and in completing detailed work with a high degree of accuracy.
Using a computer in a Windows environment with Microsoft Office word processing, spreadsheet, and other business software.
Effective written and verbal communications.
Providing quality customer service.
Ability to
Work accurately and effectively with a strong attention to detail.
Evaluate, interpret, develop, and prepare pertinent accounts payable data and reports.
Establish and maintain effective and cordial working relationships at all organizational levels including agency management, co‑workers, internal and external customers.
Work independently and as part of a team, and support and contribute to a cohesive team environment.
Comply with all safety rules, regulations, and standards.
Comply with all agency policies and applicable laws.
Veterans, Reservists or Guardsmen with experience in the Military Occupational Specialty (MOS) Codes may meet the minimum requirements and are highly encouraged to apply. Please contact Talent Acquisition at careers@trs.texas.gov with questions or for additional information.
To view all job vacancies, visit www.trs.texas.gov/careers or www.trs.csod.com/careersite. For more information, visit www.trs.texas.gov.
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