Administrative Assistant Job at Boutique Recruiting in San Diego

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About Boutique Recruiting

Boutique Recruiting is a fast‑growing, privately held staffing firm based in San Diego. We specialize in placing top‑tier talent across finance, accounting, administration, customer service, and other professional services. Named to the Inc. 5000 five years in a row and consistently ranked among San Diego’s Best Places to Work, we are known for our speed, precision, and ability to deliver results, every time.

About The Role

Are you the kind of person who gets a little thrill from a perfectly organized spreadsheet, color‑coded inbox, and clean data? Do you love helping a creative team stay on top of their game? We’re looking for a detail‑driven, proactive Administrative Assistant to join our Email Marketing Team, the crew that turns messages into magic! You’ll be the behind‑the‑scenes powerhouse who keeps our email campaigns running smoothly by managing leads, maintaining data accuracy, tracking performance, and even pitching in with content creation. If you’ve got a sharp eye, a knack for efficiency, and a flair for writing the occasional catchy subject line, this is your moment.

Salary Range: $20 / hourly

What You’ll Do

• Lead Management: Handle incoming leads with precision, organize, qualify, and assign them to the right campaigns or team members
• Data Entry & Tracking: Keep our marketing databases spotless and up-to-date, tracking lead sources, engagement, and campaign performance
• Campaign Coordination: Support the email marketing team with scheduling, QA checks, and deployment assistance
• Content Support: Help draft, proof, or format short‑form email content, CTAs, and snippets that make people click
• Reporting: Compile simple performance summaries and spot trends in lead activity or engagement
• Admin Support: Keep the team on track with meeting notes, deadlines, and file organization

What You Bring

• A natural talent for organization and attention to detail
• Experience with CRM tools (like HubSpot, Salesforce or similar) and/or email platforms (Mailchimp, Klaviyo etc.)
• A basic understanding of email marketing or digital campaigns
• Solid written communication skills, you can turn “we should fix this” into a polished Slack update
• Comfort juggling multiple priorities without dropping the ball (or the spreadsheet)

Bonus Points

• You’ve dabbled in Canva, Google Sheets wizardry, or A/B testing
• You get a strange satisfaction from improving systems and workflows
• You know the difference between a lead, a contact, and a conversion (and you actually care)

Benefits

• Competitive Salary
• 100% paid medical insurance
• Dental and vision insurance
• 401k Plan with match
• Profit sharing
• Paid holidays
• Work‑life balance
• Beautiful office in the heart of Downtown San Diego
• Regular team building/virtual culture events
• On‑site gym and café
• Fully stocked kitchen with drinks and snacks
• SO much more!

Why You’ll Love Working Here

• A creative, fast‑moving team that loves great ideas and great coffee
• Real ownership of your work; your systems keep us running
• Opportunities to grow into marketing, operations, or creative roles
• Flexible hours, collaborative culture, and plenty of room for your personality

Ready to Make Order Out of Inbox Chaos?

Apply now and help us turn clicks into customers and data into delight.

Seniority level: Entry level

Employment type: Full‑time

Job function: Administrative

Industries: Staffing and Recruiting

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