City Colleges of Chicago
Asst Manager-Business Operations (OIT, Academic Affairs, OSX)
City Colleges of Chicago, Chicago, Illinois, United States, 60290
Assistant Manager-Business Operations (OIT, Academic Affairs, OSX)
Join to apply for the
Assistant Manager-Business Operations (OIT, Academic Affairs, OSX)
role at
City Colleges of Chicago .
Reporting to the Senior Business Manager, the Assistant Manager-Business Operations provides critical operational, financial, and administrative support across several District departments, ensuring smooth execution of day‑to‑day business activities including procurement, invoice processing, financial reconciliation, compliance tracking, and project coordination.
ESSENTIAL DUTIES
Support the Senior Business Manager with the initiation, tracking, and reconciliation of purchase requisitions, purchase orders, and vendor payments.
Review and verify invoices for accuracy and documentation prior to processing.
Collaborate with departments and vendors to resolve discrepancies, identify outstanding payments, and ensure on‑time processing.
Maintain internal financial logs, trackers, and status reports to monitor spend, budget usage, and procurement cycles.
Assist in managing digital workflow systems and form submissions for POs, travel approvals, and contracts, ensuring accuracy and compliance with CCC policies.
Monitor the lifecycle of purchasing requests from entry to closeout, proactively flagging delays or missing documentation.
Coordinate with internal stakeholders (Procurement, Finance, Legal) to facilitate timely review of contracts and agreements.
Assist with preparation and submission of reports for internal audits, FOIA requests, and external grantor compliance.
Track key financial initiatives such as year‑end close, capital projects, grant spenddown, and departmental allocations.
Help compile budget data and supporting documentation for financial reporting, planning, and variance analysis.
Assist in preparing and maintaining SOPs, job aids, and checklists to support consistent and efficient business processes.
Support training and onboarding efforts for new departmental staff on financial systems and CCC policies.
Ensure documentation and records are properly organized for audits, reviews, or grant reporting.
Serve as point of contact for department staff inquiries related to procurement, payments, travel, or financial workflows.
Provide professional, timely, and accurate communication with internal departments and external vendors.
Provide backup support during staff absences or peak workload periods.
Participate in continuous improvement efforts, offering recommendations to streamline processes or enhance transparency.
Perform related duties as required.
REPORTING RELATIONSHIPS Reports To: Senior Business Manager (OIT, Academic Affairs, OSX)
Direct Supervision: College Administrative Assistant
QUALIFICATIONS
Bachelor’s degree in Accounting, Business, Public Administration, Finance, or a related field.
Three years of experience in an accounting, financial, or business/management area.
Equivalent combination of education and experience considered at management’s discretion.
Experience in higher education desirable.
Knowledge of generally accepted accounting, fiscal, and reporting principles.
Knowledge of CCC’s procurement and accounts payable procedures and business/financial policies.
Excellent interpersonal, verbal, and written communication skills.
Excellent analytical, problem‑solving, and organizational skills.
Strong attention to detail and accuracy.
Proficiency in spreadsheet and database software.
Ability to develop and present budgets and financial information to financial and non‑financial audiences.
Ability to communicate complex information clearly and concisely.
Ability to handle sensitive situations with tact and diplomacy.
Ability to work within a culturally diverse environment.
Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams) with advanced Excel and PowerPoint knowledge.
Offered salary will be determined by the applicant's education, knowledge, skills, and abilities, as well as internal equity.
Benefits information is found at https://www.ccc.edu/departments/Benefits/
We are an equal opportunity and affirmative action employer. Chicago residency is required for all full‑time employees within 6 months of hire.
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Assistant Manager-Business Operations (OIT, Academic Affairs, OSX)
role at
City Colleges of Chicago .
Reporting to the Senior Business Manager, the Assistant Manager-Business Operations provides critical operational, financial, and administrative support across several District departments, ensuring smooth execution of day‑to‑day business activities including procurement, invoice processing, financial reconciliation, compliance tracking, and project coordination.
ESSENTIAL DUTIES
Support the Senior Business Manager with the initiation, tracking, and reconciliation of purchase requisitions, purchase orders, and vendor payments.
Review and verify invoices for accuracy and documentation prior to processing.
Collaborate with departments and vendors to resolve discrepancies, identify outstanding payments, and ensure on‑time processing.
Maintain internal financial logs, trackers, and status reports to monitor spend, budget usage, and procurement cycles.
Assist in managing digital workflow systems and form submissions for POs, travel approvals, and contracts, ensuring accuracy and compliance with CCC policies.
Monitor the lifecycle of purchasing requests from entry to closeout, proactively flagging delays or missing documentation.
Coordinate with internal stakeholders (Procurement, Finance, Legal) to facilitate timely review of contracts and agreements.
Assist with preparation and submission of reports for internal audits, FOIA requests, and external grantor compliance.
Track key financial initiatives such as year‑end close, capital projects, grant spenddown, and departmental allocations.
Help compile budget data and supporting documentation for financial reporting, planning, and variance analysis.
Assist in preparing and maintaining SOPs, job aids, and checklists to support consistent and efficient business processes.
Support training and onboarding efforts for new departmental staff on financial systems and CCC policies.
Ensure documentation and records are properly organized for audits, reviews, or grant reporting.
Serve as point of contact for department staff inquiries related to procurement, payments, travel, or financial workflows.
Provide professional, timely, and accurate communication with internal departments and external vendors.
Provide backup support during staff absences or peak workload periods.
Participate in continuous improvement efforts, offering recommendations to streamline processes or enhance transparency.
Perform related duties as required.
REPORTING RELATIONSHIPS Reports To: Senior Business Manager (OIT, Academic Affairs, OSX)
Direct Supervision: College Administrative Assistant
QUALIFICATIONS
Bachelor’s degree in Accounting, Business, Public Administration, Finance, or a related field.
Three years of experience in an accounting, financial, or business/management area.
Equivalent combination of education and experience considered at management’s discretion.
Experience in higher education desirable.
Knowledge of generally accepted accounting, fiscal, and reporting principles.
Knowledge of CCC’s procurement and accounts payable procedures and business/financial policies.
Excellent interpersonal, verbal, and written communication skills.
Excellent analytical, problem‑solving, and organizational skills.
Strong attention to detail and accuracy.
Proficiency in spreadsheet and database software.
Ability to develop and present budgets and financial information to financial and non‑financial audiences.
Ability to communicate complex information clearly and concisely.
Ability to handle sensitive situations with tact and diplomacy.
Ability to work within a culturally diverse environment.
Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams) with advanced Excel and PowerPoint knowledge.
Offered salary will be determined by the applicant's education, knowledge, skills, and abilities, as well as internal equity.
Benefits information is found at https://www.ccc.edu/departments/Benefits/
We are an equal opportunity and affirmative action employer. Chicago residency is required for all full‑time employees within 6 months of hire.
#J-18808-Ljbffr