City Colleges of Chicago
Asst Manager-Business Operations (OIT, Academic Affairs, OSX)
City Colleges of Chicago, Chicago, Illinois, United States, 60290
Asst Manager-Business Operations (OIT, Academic Affairs, OSX)
Reporting to the Senior Business Manager, the
Assistant Manager-Business Operations (DO)
provides critical operational, financial, and administrative support across several District departments. This role ensures the smooth execution of day-to-day business activities, including procurement, invoice processing, financial reconciliation, compliance tracking, and project coordination.
The
Assistant Manager-Business Operations (DO)
serves as a liaison between departmental staff and internal offices such as Procurement, Accounts Payable, and Legal, ensuring accurate and timely financial transactions and adherence to City Colleges of Chicago (CCC) policies. The position also supports the implementation of process improvements and digital workflows to increase operational efficiency and service delivery across supported units. Performs related duties as required.
ESSENTIAL DUTIES
Supports the Senior Business Manager with the initiation, tracking, and reconciliation of purchase requisitions, purchase orders (POs), and vendor payments.
Reviews and verifies invoices for accuracy and documentation prior to processing.
Collaborates with departments and vendors to resolve discrepancies, identify outstanding payments, and ensure on‑time processing.
Maintains internal financial logs, trackers, and status reports to monitor spend, budget usage, and procurement cycles.
Assists in managing digital workflow systems and form submissions for POs, travel approvals, and contracts, ensuring accuracy and compliance with CCC policies.
Monitors the lifecycle of purchasing requests from entry to closeout, proactively flagging delays or missing documentation.
Coordinates with internal stakeholders, such as Procurement, Finance, and Legal, to facilitate timely review of contracts and agreements.
Assists with the preparation and submission of reports for internal audits, FOIA requests, and external grantor compliance.
Tracks key financial initiatives such as year‑end close, capital projects, grant spenddown, and departmental allocations.
Helps compile budget data and supporting documentation for financial reporting, planning, and variance analysis.
Assists in preparing and maintaining standard operating procedures (SOPs), job aids, and checklists to support consistent and efficient business processes.
Supports training and onboarding efforts for new departmental staff on financial systems and CCC policies.
Ensures documentation and records are properly organized and accessible for audits, reviews, or grant reporting.
Serves as a point of contact for department staff inquiries related to procurement, payments, travel, or financial workflows.
Provides professional, timely, and accurate communication with internal departments and external vendors.
Provides backup support during staff absences or peak workload periods.
Participates in continuous improvement efforts, offering recommendations to streamline processes or enhance transparency.
Performs related duties as required.
REPORTING RELATIONSHIPS Reports To:
Senior Business Manager (DO)
Direct Supervision:
College Administrative Assistant
QUALIFICATIONS
Bachelor’s degree from an accredited college or university in Accounting, Business or Public Administration, Finance, or a related field
Three years of experience in an accounting, financial or business/management area
An equivalent combination of education and experience may be considered at management's discretion
Experience working in business and/or finance at a higher education institution desirable
Knowledge of generally accepted accounting, fiscal, and reporting principles
Knowledge of CCC's procurement and accounts payable procedures and business/financial policies
Excellent interpersonal, verbal, and written communication skills
Excellent analytical, problem solving, and organizational skills
Strong attention to detail and accuracy
Skill in using spreadsheet and database software in financial analysis and reporting
Ability to develop and present budgets and financial information to both a financial and non‑financial audience
Ability to effectively communicate complex information in a clear and concise manner
Ability to handle sensitive situations with tact and diplomacy
Ability to work within a culturally diverse environment
Proficiency in the use of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams) with advanced knowledge of Excel and PowerPoint
$70,251 - $75,000
Offered salary will be determined by the applicant's education, knowledge, skills and abilities, as well as other factors such as internal equity.
Benefits information is found at https://www.ccc.edu/departments/Benefits/
WE OFFER: Excellent health and welfare benefit package and long‑term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.
We are an equal opportunity and affirmative action employer. Chicago residency is required for all full‑time employees within 6 months of hire. Thank you for your interest in CCC!
#J-18808-Ljbffr
Assistant Manager-Business Operations (DO)
provides critical operational, financial, and administrative support across several District departments. This role ensures the smooth execution of day-to-day business activities, including procurement, invoice processing, financial reconciliation, compliance tracking, and project coordination.
The
Assistant Manager-Business Operations (DO)
serves as a liaison between departmental staff and internal offices such as Procurement, Accounts Payable, and Legal, ensuring accurate and timely financial transactions and adherence to City Colleges of Chicago (CCC) policies. The position also supports the implementation of process improvements and digital workflows to increase operational efficiency and service delivery across supported units. Performs related duties as required.
ESSENTIAL DUTIES
Supports the Senior Business Manager with the initiation, tracking, and reconciliation of purchase requisitions, purchase orders (POs), and vendor payments.
Reviews and verifies invoices for accuracy and documentation prior to processing.
Collaborates with departments and vendors to resolve discrepancies, identify outstanding payments, and ensure on‑time processing.
Maintains internal financial logs, trackers, and status reports to monitor spend, budget usage, and procurement cycles.
Assists in managing digital workflow systems and form submissions for POs, travel approvals, and contracts, ensuring accuracy and compliance with CCC policies.
Monitors the lifecycle of purchasing requests from entry to closeout, proactively flagging delays or missing documentation.
Coordinates with internal stakeholders, such as Procurement, Finance, and Legal, to facilitate timely review of contracts and agreements.
Assists with the preparation and submission of reports for internal audits, FOIA requests, and external grantor compliance.
Tracks key financial initiatives such as year‑end close, capital projects, grant spenddown, and departmental allocations.
Helps compile budget data and supporting documentation for financial reporting, planning, and variance analysis.
Assists in preparing and maintaining standard operating procedures (SOPs), job aids, and checklists to support consistent and efficient business processes.
Supports training and onboarding efforts for new departmental staff on financial systems and CCC policies.
Ensures documentation and records are properly organized and accessible for audits, reviews, or grant reporting.
Serves as a point of contact for department staff inquiries related to procurement, payments, travel, or financial workflows.
Provides professional, timely, and accurate communication with internal departments and external vendors.
Provides backup support during staff absences or peak workload periods.
Participates in continuous improvement efforts, offering recommendations to streamline processes or enhance transparency.
Performs related duties as required.
REPORTING RELATIONSHIPS Reports To:
Senior Business Manager (DO)
Direct Supervision:
College Administrative Assistant
QUALIFICATIONS
Bachelor’s degree from an accredited college or university in Accounting, Business or Public Administration, Finance, or a related field
Three years of experience in an accounting, financial or business/management area
An equivalent combination of education and experience may be considered at management's discretion
Experience working in business and/or finance at a higher education institution desirable
Knowledge of generally accepted accounting, fiscal, and reporting principles
Knowledge of CCC's procurement and accounts payable procedures and business/financial policies
Excellent interpersonal, verbal, and written communication skills
Excellent analytical, problem solving, and organizational skills
Strong attention to detail and accuracy
Skill in using spreadsheet and database software in financial analysis and reporting
Ability to develop and present budgets and financial information to both a financial and non‑financial audience
Ability to effectively communicate complex information in a clear and concise manner
Ability to handle sensitive situations with tact and diplomacy
Ability to work within a culturally diverse environment
Proficiency in the use of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams) with advanced knowledge of Excel and PowerPoint
$70,251 - $75,000
Offered salary will be determined by the applicant's education, knowledge, skills and abilities, as well as other factors such as internal equity.
Benefits information is found at https://www.ccc.edu/departments/Benefits/
WE OFFER: Excellent health and welfare benefit package and long‑term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.
We are an equal opportunity and affirmative action employer. Chicago residency is required for all full‑time employees within 6 months of hire. Thank you for your interest in CCC!
#J-18808-Ljbffr