The University of Tennessee
Student Financial & Award Services Coordinator, College of Veterinary Medicine:
The University of Tennessee, Knoxville, Tennessee, United States, 37955
Job Description
The College of Veterinary Medicine invites applicants to apply for the position of Student Financial & Awards Services Coordinator. This on-campus position (with some hybrid flexibility) supports Enrollment and Student Services in the College of Veterinary Medicine, serving 400-500 veterinary and graduate students and overseeing more than $700,000 in scholarships and $25,000+ in merit awards. This position's primary role is to advise students on financial aid, including state HOPE Scholarships, federal grants, and loan programs, while also providing guidance on budgeting, debt management, and repayment options. Additional responsibilities include UTCVM scholarship distribution and authorization, coordinating data for the Scholarship Committee, working with the UTK Financial Aid Office to process awards, and supporting DVM students with complex financial aid needs. The counselor also serves as a financial planner for graduating students.
Responsibilities
UTCVM Scholarship Distribution & Enrollment Services Support: Manage UTCVM scholarship distribution and related enrollment services. Refine and maintain scholarship data forms for student submission through Scholarship Manager (or similar systems). Communicate with students regarding form completion and provide clear instructions. Compile and filter scholarship data for review by the awards committee in selecting recipients. Assist with award processing and monitor student account balances, coordinating all federal/state aid processing and compliance tasks with UTK's Office of Financial Aid and Scholarships. Track external scholarship opportunities (e.g., Chewy, Merck, Zoetis) and advise eligible students to strengthen competitiveness; maintain relationships with external award providers. Cross-Functional Support:
Provide backup support for admissions operations as needed, including applications, registration, matriculation, and graduation audits. Financial and Career Support:
Promote financial literacy as an advisor, to support veterinary and graduate students in meeting accreditation requirements. Stay informed on veterinary school costs and payment strategies to better advise students. Deliver presentations to prospective and admitted students (and their parents) on personal finance, educational debt, and financial aid processes (collaborating with UTK's Office of Financial Aid & Scholarships on all financial aid processes). Advise students on key deadlines, requirements, financial aid options, and repayment strategies based on Financial Aid-prepared reports, dashboards, or aggregated non-FTI data. Provide financial literacy programming across the curriculum, including updates on financial aid and loan repayment during clinical phase orientation in collaboration with the Center for Financial Wellness for alignment and consistency. Serve as a liaison with employers, recruiters, industry representatives, and student leaders, ensuring effective communication and resource connections. Student Business Practices:
Partner with college business managers to support student organizations in planning and executing fundraising efforts, including guidance on product selection and scheduling for maximum effectiveness. Serve as a liaison with employers, recruiters, industry representatives, and student leaders, directing them to appropriate channels for advertising and communication with target audiences. Senior and Other Student Awards Support:
Collaborate with college business managers and UTIA Advancement to manage the collection and distribution of monetary and non-monetary awards for veterinary student achievement. Prepare correspondence, track payments, maintain records of award criteria and selections, and archive documentation. Coordinate the collection and distribution of physical awards, such as plaques and certificates. University Liaison:
Serve as college liaison to UTK OneStop, UTK Office of Financial Aid and Scholarships Serve on relevant college or university standing or ad hoc committees Help trouble-shoot individual problems with university administered financial aid and use of excess funds. Qualifications
Required Qualifications:
Education:
Bachelor's degree in finance, business administration, higher education, student services, or a related field. Experience:
2 years of experience in financial administration, student services, awards management, or a related area. Knowledge, Skills, Abilities:
Knowledge of federal and state financial aid regulations, university scholarship policies, and student support services. Understanding of personal finance, budgeting, and educational debt management. Proficiency with scholarship management systems, student information systems, and data tracking tools. Strong communication and interpersonal skills for advising students, parents, faculty, and external partners. Ability to provide guidance on financial aid, scholarships, and repayment options, making independent and informed decisions. Skilled in project coordination, organization, and multi-tasking in a fast-paced academic environment. Ability to maintain confidentiality and exercise discretion with sensitive student and financial information. Preferred Qualifications:
Education:
Master's degree in finance, business administration, higher education, student services, or a related field. Experience:
Experience in a university financial aid, bursar's office, business or student services office. Experience managing financial transactions, scholarships, or awards programs. Financial Planner certification. Knowledge, Skills, Abilities:
Familiarity with Microsoft Office products (or similar). Ellucian Banner, OnBase, and/or TeamDynamix experience preferred. Work Location:
Knoxville, Tennessee On-Site with hybrid opportunities Compensation and Benefits:
UT market range: MR05 Find more information on the UT Market Range structure here Find more information on UT Benefits here Application Instructions:
To express interest, please submit an application with the noted below attachments.
Resume Cover Letter List of 3 Professional References
About The College:
The UT College of Veterinary Medicine (UTCVM), located in Knoxville, was established by an act of the Tennessee Legislature in 1974 and is part of the University of Tennessee Institute of Agriculture.
UTCVM is one of 33 veterinary colleges in the United States and provides opportunities for Tennessee students while serving pet owners and the livestock industry as well as protecting public health, enhancing medical knowledge and generating economic benefits to the state and nation.
About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.
UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.
The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.
UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.
The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.
Apply today and join the Tennessee Volunteer community!
The College of Veterinary Medicine invites applicants to apply for the position of Student Financial & Awards Services Coordinator. This on-campus position (with some hybrid flexibility) supports Enrollment and Student Services in the College of Veterinary Medicine, serving 400-500 veterinary and graduate students and overseeing more than $700,000 in scholarships and $25,000+ in merit awards. This position's primary role is to advise students on financial aid, including state HOPE Scholarships, federal grants, and loan programs, while also providing guidance on budgeting, debt management, and repayment options. Additional responsibilities include UTCVM scholarship distribution and authorization, coordinating data for the Scholarship Committee, working with the UTK Financial Aid Office to process awards, and supporting DVM students with complex financial aid needs. The counselor also serves as a financial planner for graduating students.
Responsibilities
UTCVM Scholarship Distribution & Enrollment Services Support: Manage UTCVM scholarship distribution and related enrollment services. Refine and maintain scholarship data forms for student submission through Scholarship Manager (or similar systems). Communicate with students regarding form completion and provide clear instructions. Compile and filter scholarship data for review by the awards committee in selecting recipients. Assist with award processing and monitor student account balances, coordinating all federal/state aid processing and compliance tasks with UTK's Office of Financial Aid and Scholarships. Track external scholarship opportunities (e.g., Chewy, Merck, Zoetis) and advise eligible students to strengthen competitiveness; maintain relationships with external award providers. Cross-Functional Support:
Provide backup support for admissions operations as needed, including applications, registration, matriculation, and graduation audits. Financial and Career Support:
Promote financial literacy as an advisor, to support veterinary and graduate students in meeting accreditation requirements. Stay informed on veterinary school costs and payment strategies to better advise students. Deliver presentations to prospective and admitted students (and their parents) on personal finance, educational debt, and financial aid processes (collaborating with UTK's Office of Financial Aid & Scholarships on all financial aid processes). Advise students on key deadlines, requirements, financial aid options, and repayment strategies based on Financial Aid-prepared reports, dashboards, or aggregated non-FTI data. Provide financial literacy programming across the curriculum, including updates on financial aid and loan repayment during clinical phase orientation in collaboration with the Center for Financial Wellness for alignment and consistency. Serve as a liaison with employers, recruiters, industry representatives, and student leaders, ensuring effective communication and resource connections. Student Business Practices:
Partner with college business managers to support student organizations in planning and executing fundraising efforts, including guidance on product selection and scheduling for maximum effectiveness. Serve as a liaison with employers, recruiters, industry representatives, and student leaders, directing them to appropriate channels for advertising and communication with target audiences. Senior and Other Student Awards Support:
Collaborate with college business managers and UTIA Advancement to manage the collection and distribution of monetary and non-monetary awards for veterinary student achievement. Prepare correspondence, track payments, maintain records of award criteria and selections, and archive documentation. Coordinate the collection and distribution of physical awards, such as plaques and certificates. University Liaison:
Serve as college liaison to UTK OneStop, UTK Office of Financial Aid and Scholarships Serve on relevant college or university standing or ad hoc committees Help trouble-shoot individual problems with university administered financial aid and use of excess funds. Qualifications
Required Qualifications:
Education:
Bachelor's degree in finance, business administration, higher education, student services, or a related field. Experience:
2 years of experience in financial administration, student services, awards management, or a related area. Knowledge, Skills, Abilities:
Knowledge of federal and state financial aid regulations, university scholarship policies, and student support services. Understanding of personal finance, budgeting, and educational debt management. Proficiency with scholarship management systems, student information systems, and data tracking tools. Strong communication and interpersonal skills for advising students, parents, faculty, and external partners. Ability to provide guidance on financial aid, scholarships, and repayment options, making independent and informed decisions. Skilled in project coordination, organization, and multi-tasking in a fast-paced academic environment. Ability to maintain confidentiality and exercise discretion with sensitive student and financial information. Preferred Qualifications:
Education:
Master's degree in finance, business administration, higher education, student services, or a related field. Experience:
Experience in a university financial aid, bursar's office, business or student services office. Experience managing financial transactions, scholarships, or awards programs. Financial Planner certification. Knowledge, Skills, Abilities:
Familiarity with Microsoft Office products (or similar). Ellucian Banner, OnBase, and/or TeamDynamix experience preferred. Work Location:
Knoxville, Tennessee On-Site with hybrid opportunities Compensation and Benefits:
UT market range: MR05 Find more information on the UT Market Range structure here Find more information on UT Benefits here Application Instructions:
To express interest, please submit an application with the noted below attachments.
Resume Cover Letter List of 3 Professional References
About The College:
The UT College of Veterinary Medicine (UTCVM), located in Knoxville, was established by an act of the Tennessee Legislature in 1974 and is part of the University of Tennessee Institute of Agriculture.
UTCVM is one of 33 veterinary colleges in the United States and provides opportunities for Tennessee students while serving pet owners and the livestock industry as well as protecting public health, enhancing medical knowledge and generating economic benefits to the state and nation.
About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.
UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.
The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.
UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.
The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.
Apply today and join the Tennessee Volunteer community!