Arizona Department of Economic Security
ACCOUNTING SPECIALIST 1
Arizona Department of Economic Security, Phoenix, Arizona, United States, 85003
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ACCOUNTING SPECIALIST 1 Job Location:
Division of Employment and Rehabilitation Services (DERS), Rehabilitation Services Administration (RSA), 3425 East Van Buren Street, Phoenix, AZ 85008
Posting Details:
Salary: $20.5346/hour ($42,711.96 annually). Grade: 16. Closing Date: Open until sufficient resumes are received.
Job Summary:
Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES, please visit des.az.gov; or click on the link here to view ‘Our DES' video. Come join the DES Team! The Department of Economic Security, Division of Employment and Rehabilitation Services (DERS) strengthens Arizona communities by bridging and minimizing gaps to employment and independence.
This position is responsible for the payment of claims against the Arizona Business Enterprise Program (AZBEP), resolution of problems regarding financial transactions, accuracy of expenditure reports and fixed assets inventory. This position will have authority to make decisions concerning the authorization of payments for repair and maintenance of equipment and other purchases required to keep the AZBEP facilities functional. This position is authorized to initiate expenditure corrections, warrant cancellations, and replacement warrants. Travel may be required to attend off-site meetings, trainings or conferences. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.
Job Duties
Issues and tracks purchase order and work orders to ensure accuracy, compliance with procurement code and accounting principles, and an audit trail. Maintains expenditure portion of the AZBEP financial monitoring database to ensure accuracy and timeliness of reports.
Originates payment claims to ensure timely and accurate payment to vendors. Reconciles AZBEP's financial system to corresponding financial systems to ensure all transactions are recorded accurately in all systems. Reviews operators' monthly statements and ensures the report matches the supporting documentation.
Issues invoices to the operators on a monthly basis and compiles the monthly operating statement.
Resolves invoice billing discrepancies to ensure accountability and maintain positive relations with service providers.
Knowledge, Skills & Abilities (KSAs)
Knowledge of generally accepted accounting principles and government accounting standards.
Knowledge of federal laws, requirements, and regulations governing the division's financial resources.
Knowledge of the federal Randolph-Sheppard Act and ARS 23-504.
Knowledge of the Rehabilitation Services Administration's and the Arizona Business Enterprise Program's rules, regulations, policies, procedures and financial systems.
Knowledge of automated financial systems.
Knowledge of personal computers, word processing, databases, and computer networking.
Skills in the analysis and interpretation of financial data from a business perspective.
Skill in organization of work flow, maintenance of financial data, and preparation of financial reports.
Ability to use effective time management skills, ability to solve problems and make effective decisions, ability to perform multiple tasks, assertive, excellent interpersonal skills, calm under pressure.
Pre-Employment Requirements
Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency's ability to reasonably accommodate any restrictions.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
High School diploma or GED.
Travel will be required for State business. Any employee operating a motor vehicle in State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
Benefits
Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Paid Parental Leave - Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Sick time accrued at 3.70 hours bi-weekly
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities
Flexible schedules to create a work/life balance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Retirement State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
Contact Us For questions about this career opportunity, please contact Anthony Haeg at (623) 301-0437 or email ahaeg@azdes.gov.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting (623) 301-0437 or emailing ahaeg@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.
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ACCOUNTING SPECIALIST 1 Job Location:
Division of Employment and Rehabilitation Services (DERS), Rehabilitation Services Administration (RSA), 3425 East Van Buren Street, Phoenix, AZ 85008
Posting Details:
Salary: $20.5346/hour ($42,711.96 annually). Grade: 16. Closing Date: Open until sufficient resumes are received.
Job Summary:
Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES, please visit des.az.gov; or click on the link here to view ‘Our DES' video. Come join the DES Team! The Department of Economic Security, Division of Employment and Rehabilitation Services (DERS) strengthens Arizona communities by bridging and minimizing gaps to employment and independence.
This position is responsible for the payment of claims against the Arizona Business Enterprise Program (AZBEP), resolution of problems regarding financial transactions, accuracy of expenditure reports and fixed assets inventory. This position will have authority to make decisions concerning the authorization of payments for repair and maintenance of equipment and other purchases required to keep the AZBEP facilities functional. This position is authorized to initiate expenditure corrections, warrant cancellations, and replacement warrants. Travel may be required to attend off-site meetings, trainings or conferences. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.
Job Duties
Issues and tracks purchase order and work orders to ensure accuracy, compliance with procurement code and accounting principles, and an audit trail. Maintains expenditure portion of the AZBEP financial monitoring database to ensure accuracy and timeliness of reports.
Originates payment claims to ensure timely and accurate payment to vendors. Reconciles AZBEP's financial system to corresponding financial systems to ensure all transactions are recorded accurately in all systems. Reviews operators' monthly statements and ensures the report matches the supporting documentation.
Issues invoices to the operators on a monthly basis and compiles the monthly operating statement.
Resolves invoice billing discrepancies to ensure accountability and maintain positive relations with service providers.
Knowledge, Skills & Abilities (KSAs)
Knowledge of generally accepted accounting principles and government accounting standards.
Knowledge of federal laws, requirements, and regulations governing the division's financial resources.
Knowledge of the federal Randolph-Sheppard Act and ARS 23-504.
Knowledge of the Rehabilitation Services Administration's and the Arizona Business Enterprise Program's rules, regulations, policies, procedures and financial systems.
Knowledge of automated financial systems.
Knowledge of personal computers, word processing, databases, and computer networking.
Skills in the analysis and interpretation of financial data from a business perspective.
Skill in organization of work flow, maintenance of financial data, and preparation of financial reports.
Ability to use effective time management skills, ability to solve problems and make effective decisions, ability to perform multiple tasks, assertive, excellent interpersonal skills, calm under pressure.
Pre-Employment Requirements
Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency's ability to reasonably accommodate any restrictions.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
High School diploma or GED.
Travel will be required for State business. Any employee operating a motor vehicle in State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
Benefits
Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Paid Parental Leave - Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Sick time accrued at 3.70 hours bi-weekly
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities
Flexible schedules to create a work/life balance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Retirement State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
Contact Us For questions about this career opportunity, please contact Anthony Haeg at (623) 301-0437 or email ahaeg@azdes.gov.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting (623) 301-0437 or emailing ahaeg@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.
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