Colgate University
Work Arrangement type On-Site (Hamilton, NY) – expected to work fully at the designated campus/office location.
Hiring Wage/Salary Range $22.00 - $24.00 / hour
Professional Experience/ Qualifications
A minimum of three years of administrative experience with progressive responsibilities is required.
Requires keen interpersonal skills and exceptional judgment to facilitate collaboration and communication among diverse groups while exercising discretion and judgement with respect to confidential documentation.
Ability to multi-task, adapt to changing priorities.
Demonstrated excellent written (including editing and proofreading) and oral communications skills, including the ability to deal effectively with a wide range of constituencies.
Proven ability to complete tasks accurately and on time.
Knowledge of the Google Suite along with advanced proficiency with MS Office (Word, Excel, and PowerPoint).
Demonstrated planning and organizational skills.
Requires a high level of professionalism and discretion.
Preferred Qualifications
Experience using survey software is beneficial.
Experience using image/design software is preferred (e.g. Canva, Adobe, etc.).
Experience with budgeting software is beneficial.
Education A minimum of an Associate’s degree or a combination of education and experience from which comparable skills are attained is required.
Certifications When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.
Physical Requirements Other Information Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our
Benefits page .
Department Statement The Colgate University Libraries advance the university’s educational programs by providing information resources and services that support the curriculum, faculty research, and the creation and dissemination of knowledge. The libraries foster the development of students who are independent, self-directed learners able to make critical, informed, and sophisticated use of information in their courses, independent inquiry, and life after graduation.
Accountabilities Responsibilities include coordination of the daily and ongoing operations of the Colgate University Libraries. Serves as a lead with other support staff within the division. Responsible for developing work procedures and training others. Responsible for distributing work to others, maintaining quality control and ensuring deadlines are met.
Specific accountabilities include: greet visitors and ensure reception area creates a welcoming environment; ensure efficient execution of administrative procedures and processes central to the division/function; respond in a timely manner to requests for information and refer to other resources as appropriate; manage calendars, itineraries, contacts and correspondence of division/function; coordinate with vendors and service providers; assist with onboarding new employees; and maintain adequate office supplies and other material required for the operation of the division, which may include researching services and pricing, processing quotes, creating PO’s and requisitions and submitting for timely payment.
Maintain divisional records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports.
Responsible for divisional/function communication to include: website maintenance, newsletters, posters, invitations, etc.
Responsible for all aspects of planning and execution of divisional/function events and functions, including travel arrangements.
Monitor divisional/function budgets and report on status, variances, and potential issues.
Responsible for building and/or room scheduling and service requests, as required.
Responsible for oversight of work and/or schedules of student or casual wage employees, as assigned, including processing web time entry.
May be responsible for the timely and efficient execution of other responsibilities, special projects, committees and other work unique to the department, division or function, as assigned.
Requisition Number Requisition Number 2025S078Posting
Temporary Temporary No
Work Schedule Job Open Date 09/26/2025
Open Until Filled No
EEO Statement The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.
Clery Act CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at:
https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance
. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at
cusafety@colgate.edu
.
Supplemental Questions Required fields are indicated with an asterisk (*).
* Are you currently a Colgate employee?
Yes No
* Have you ever been a Colgate employee?
Yes No
Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?
Yes No
* Are you at least 18 years of age?
Yes No
* Please let us know how you heard about this position.
Albany Times Union Binghamton Press & Sun BlackCoachesinSports Careerbuilders.com Cazenovia Republican Centralnewyorkhelpwanted.com Chronicle of Higher Education Chronicle of Philanthropy Colgate Employee Colgate Website CoSIDA Diverse Issues of Higher Education HERC (Upstate New York HERC) HigherEdJobs.com Indeed.com InsideHigherEd.com LinkedIn Mid-York Weekly NACWA naviGATE NCAA News Norwich Evening Sun Oneida Daily Dispatch Sherburne News Studentaffairs.com Syracuse Post Standard Utica Observer Dispatch Waterville Times WomenLeadersinCollegeSports.com Other
If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position. (Open Ended Question)
#J-18808-Ljbffr
Hiring Wage/Salary Range $22.00 - $24.00 / hour
Professional Experience/ Qualifications
A minimum of three years of administrative experience with progressive responsibilities is required.
Requires keen interpersonal skills and exceptional judgment to facilitate collaboration and communication among diverse groups while exercising discretion and judgement with respect to confidential documentation.
Ability to multi-task, adapt to changing priorities.
Demonstrated excellent written (including editing and proofreading) and oral communications skills, including the ability to deal effectively with a wide range of constituencies.
Proven ability to complete tasks accurately and on time.
Knowledge of the Google Suite along with advanced proficiency with MS Office (Word, Excel, and PowerPoint).
Demonstrated planning and organizational skills.
Requires a high level of professionalism and discretion.
Preferred Qualifications
Experience using survey software is beneficial.
Experience using image/design software is preferred (e.g. Canva, Adobe, etc.).
Experience with budgeting software is beneficial.
Education A minimum of an Associate’s degree or a combination of education and experience from which comparable skills are attained is required.
Certifications When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.
Physical Requirements Other Information Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our
Benefits page .
Department Statement The Colgate University Libraries advance the university’s educational programs by providing information resources and services that support the curriculum, faculty research, and the creation and dissemination of knowledge. The libraries foster the development of students who are independent, self-directed learners able to make critical, informed, and sophisticated use of information in their courses, independent inquiry, and life after graduation.
Accountabilities Responsibilities include coordination of the daily and ongoing operations of the Colgate University Libraries. Serves as a lead with other support staff within the division. Responsible for developing work procedures and training others. Responsible for distributing work to others, maintaining quality control and ensuring deadlines are met.
Specific accountabilities include: greet visitors and ensure reception area creates a welcoming environment; ensure efficient execution of administrative procedures and processes central to the division/function; respond in a timely manner to requests for information and refer to other resources as appropriate; manage calendars, itineraries, contacts and correspondence of division/function; coordinate with vendors and service providers; assist with onboarding new employees; and maintain adequate office supplies and other material required for the operation of the division, which may include researching services and pricing, processing quotes, creating PO’s and requisitions and submitting for timely payment.
Maintain divisional records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports.
Responsible for divisional/function communication to include: website maintenance, newsletters, posters, invitations, etc.
Responsible for all aspects of planning and execution of divisional/function events and functions, including travel arrangements.
Monitor divisional/function budgets and report on status, variances, and potential issues.
Responsible for building and/or room scheduling and service requests, as required.
Responsible for oversight of work and/or schedules of student or casual wage employees, as assigned, including processing web time entry.
May be responsible for the timely and efficient execution of other responsibilities, special projects, committees and other work unique to the department, division or function, as assigned.
Requisition Number Requisition Number 2025S078Posting
Temporary Temporary No
Work Schedule Job Open Date 09/26/2025
Open Until Filled No
EEO Statement The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.
Clery Act CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at:
https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance
. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at
cusafety@colgate.edu
.
Supplemental Questions Required fields are indicated with an asterisk (*).
* Are you currently a Colgate employee?
Yes No
* Have you ever been a Colgate employee?
Yes No
Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?
Yes No
* Are you at least 18 years of age?
Yes No
* Please let us know how you heard about this position.
Albany Times Union Binghamton Press & Sun BlackCoachesinSports Careerbuilders.com Cazenovia Republican Centralnewyorkhelpwanted.com Chronicle of Higher Education Chronicle of Philanthropy Colgate Employee Colgate Website CoSIDA Diverse Issues of Higher Education HERC (Upstate New York HERC) HigherEdJobs.com Indeed.com InsideHigherEd.com LinkedIn Mid-York Weekly NACWA naviGATE NCAA News Norwich Evening Sun Oneida Daily Dispatch Sherburne News Studentaffairs.com Syracuse Post Standard Utica Observer Dispatch Waterville Times WomenLeadersinCollegeSports.com Other
If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position. (Open Ended Question)
#J-18808-Ljbffr