Administrative Assistant Job at AGIC Energy in San Diego

Preferred Start Date: November 2025

About Us:

We are an American renewable energy company committed to pioneering sustainable solutions. We specialize in developing cutting‑edge solar power generators from large‑scale solutions for communities and industries to our end‑user comfort DC product line. We are committed to environmental responsibility and ensure our solutions lead the way in shaping a cleaner, greener future.

Position Overview:

This position is for an organized and proactive administrative assistant, who will work directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a broad breadth of experience managing clerical and some bookkeeping responsibilities.

Administrative Assistant Job Duties and Responsibilities:

• Welcome and greet clients and office guests.
• Support office staff and executives with general operational tasks.
• Plan and schedule meetings, presentations, and other office related events.
• Perform general accounting and bookkeeping duties.
• Receive payments and make deposits.
• Introduce inventory to the ERP system and enter orders.
• Keep the ERP system up to date.
• Direct calls to people or take detailed messages.
• Answer and send out faxes as needed.
• Prepare outgoing mail and packages. Pick up the mail office mailbox.
• Reserve conference space for meetings.
• Send reminders regarding upcoming appointments.
• Manage communication of information in and out of the office.
• Type out correspondence letters, emails, memos, etc. (paper and electronic).
• Assist in preparation of presentation materials.
• Monitor and maintain office equipment.
• Repair or replace malfunctioning equipment and hire technicians when required.
• Monitor office supplies; order and re‑stock as needed.
• Ensure the office is kept clean and always organized.
• Manage and make all applicable services, utilities payment as needed.
• Maintain positive and professional staff and client relationships.
• Run out‑of‑office errands as needed and other applicable assignments.

Administrative Assistant Requirements and Qualifications:

• Legally allowed to work in the U.S.
• High school diploma or GED equivalent required.
• 2+ years’ experience as an administrative assistant preferred.
• Fast, proficient, and accurate typing.
• Basic knowledge of QuickBooks with the desire to learn.
• Spanish at a conversational level or higher.
• Extensive knowledge of Microsoft Suite and other administrative programs.
• Outstanding communicator, both oral and written.
• Excellent customer service skills and proactive.
• Self‑starter who works well independently without supervision.
• Ability to prioritize given tasks and work efficiently towards completing them.
• Familiar with common office equipment (printers, copier, fax, etc.).
• Detail‑oriented and exceptional organization skills.
• Experience with complex file management.
• Strong problem‑solver and analytical thinker.
• Healthcare (medical, dental, and vision)
• 401(k)
• 2 Paid Floating Holidays
• Positive and inclusive work environment

Compensation: $20/hour

Join us in our mission to lead the way in sustainable energy solutions. If you are a dedicated and detail‑oriented professional with a passion for organization and sustainability, we invite you to apply for this exciting opportunity to contribute to our mission in advancing solar energy solutions.

Please submit your resume and a cover letter outlining your relevant experience to info@agicenergy.com

• Note: Only shortlisted candidates will be contacted for interviews.

Seniority level

Entry level

Employment type

Full‑time

Job function

Administrative

Industries

Renewable Energy Equipment Manufacturing

Location: San Diego, CA