Administrative Assistant Job at Pho Prime, LLC in Village of Farmingdale

Compensation $50,000.00 - $75,000.00/year

Job Description

📎 Be the Backbone of Our Operations – Join DCC Transit Works Inc as an Administrative Assistant!

Position Title: Administrative Assistant
Company Name: DCC Transit Works Inc
Salary Range: $50,000–$75,000 per year (based on experience) + Year-End Bonus
Location: Farmingdale, NY
Industry: General Construction (Industrial, Government or Federal)

Job Overview

DCC Transit Works Inc is seeking a professional and detail-oriented Administrative Assistant to support our fast-paced office operations. As a critical member of the Office & Admin team, you will handle a variety of administrative duties that ensure the smooth and efficient functioning of day-to-day operations. This is an excellent opportunity for a reliable and resourceful individual who thrives in a team-oriented environment and takes pride in keeping things organized and running on schedule.

Who We Are

DCC Transit Works Inc is a family-owned general contractor specializing in industrial and government infrastructure. Our company’s foundation is built on trust, craftsmanship, and treating every client and team member like family. We’ve grown from humble beginnings into a high-performing firm that values people over profits — and believes success is measured not just in projects completed, but in careers built.

When you join DCC, you’re not just taking a job — you’re joining a company that values your growth, rewards your contributions, and provides a strong work-life balance.

Key Responsibilities

Manage front office operations, including phones, mail, filing, and general correspondence.

Coordinate and schedule meetings, travel, and appointments for project teams and leadership.

Prepare and proofread memos, reports, spreadsheets, and other documents.

Maintain and update internal databases, digital files, and documentation systems.

Assist with invoicing, expense tracking, and basic accounting tasks.

Support HR or project management staff with onboarding documents, time tracking, and schedules.

Order office supplies and manage vendor relationships as needed.

Perform other administrative duties to support company operations as assigned.

Qualifications

Minimum 3 years of experience in administrative support, preferably in a construction or operations environment.

Associate’s degree or equivalent experience required.

Highly organized, dependable, and detail-oriented.

Excellent verbal and written communication skills.

Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Ability to manage multiple tasks and meet deadlines in a fast-paced setting.

Strong problem-solving and resourcefulness skills.

A punctual team player with a professional demeanor.

Competitive hourly wage: $50,000–$75,000/year based on experience

Year-end performance bonus

Weekly pay cycle

Medical insurance

Retirement savings program

Paid parental leave (maternity/paternity)

Mileage reimbursement (if applicable)

Company outings and annual team trips

Tech package (smartphone or tablet)

Strong emphasis on work-life balance and professional development

Schedule

Full-Time – Monday to Friday

Location

Onsite – Based at our local office

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.