Executive Assistant Job at Russell Tobin in Washington

We’re seeking a highly organized and proactive Executive Assistant to support a senior leader overseeing global content operations at a major media organization. This role requires exceptional attention to detail, professionalism, and the ability to manage complex scheduling and communications across multiple time zones.

Key Responsibilities

• Provide comprehensive administrative and executive support to a senior content executive.
• Manage a dynamic and frequently changing calendar, including international and domestic meetings, events, and travel.
• Coordinate logistics for transatlantic travel, prepare detailed itineraries, and manage related expense reporting.
• Serve as the primary point of contact for internal and external communications, ensuring timely and accurate responses.
• Prepare presentations, reports, and correspondence for leadership and cross-functional teams.
• Collaborate with internal departments across editorial, television, and digital teams.
• Support departmental budgeting, invoice processing, and administrative operations.
• Anticipate executive needs, exercise sound judgment, and maintain confidentiality at all times.

Qualifications

• 5+ years of experience supporting senior executives, ideally within media, entertainment, or creative industries.
• Strong organizational and time-management skills; able to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and video conferencing platforms.
• Ability to work flexibly across time zones and adapt to evolving priorities.
• Discretion and professionalism when handling sensitive information.

Why Join

This is an exciting opportunity to work alongside a visionary content leader at a world-renowned organization that inspires global audiences through storytelling. You’ll play a key role in ensuring smooth operations and strategic alignment across creative, editorial, and production teams worldwide.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industry

Entertainment Providers

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