Administrative Assistant/Secretary I Job at TalentBurst in City of Corning

Job Title: Administrative Assistant/Secretary I

Location: Corning, NY

Duration: 12+ Months

Job Description:

Corporate Events is a team of event professionals who use strategic project management and solutions-oriented customer service to plan best in class events that support the company's key initiatives and corporate calendar. The primary responsibility of the Corporate Events Associate is to provide support to the team in planning and executing events. This includes a wide range of activities, such as coordinating vendors, organizing logistics, managing budgets, communicating with key stakeholders, and assisting with event planning and execution. This role will also play a vital part in providing comprehensive support to the organization, focusing on administrative tasks and system maintenance.

Day to Day Responsibilities:

• Assist the team with assigned corporate events, following established policies and procedures to fully fulfill customer expectations
• Collaborate with both internal and external vendors, including media, IT, Global Security, Corporate Aviation, and external vendors/venues such as the Client Museum of Glass, to ensure the delivery of high-quality events
• Help with travel arrangements, including hotel and ground transportation, and also act as a secondary planner for logistics
• Support the team with administrative duties such as conference room management, printing event materials, creating event diagrams and layouts
• Offer systems administration support to enhance the organization's operational effectiveness, utilizing the department's technology platforms (i.e., SharePoint, room scheduling tool, Microsoft Office 365)
• Collaborate with vendors to process orders, balance accounts, and aid in the submission of expense reports
• Participate in the department's time tracking and metrics program to promote continuous enhancement in process efficiency and effectiveness
• Uphold strict confidentiality of information obtained during the coordination and support of meeting and event logistics

Hours of Work / Work Schedule:

• Monday – Friday, standard business hours.
• May need to support evening or weekend events as needed.
• This is not a remote position.

Required Education:

Bachelor's degree preferred

Required Years and Area of Experience:

Minimum of 1+ years of event planning experience

Required Skills:

• Strong organizational and time-management skills
• High-level of confidentiality
• Excellent communication and interpersonal skills
• Ability to work independently or in a team environment
• Creative thinking and problem-solving abilities
• Attention to detail
• Ability to prioritize and manage multiple projects simultaneously
• Strong project management skills
• Strong customer satisfaction focus

Desired Experience / Qualifications / Skills:

M365 Office

Soft Skills:

• Possess excellent written and verbal communications skills
• Ability to make decisions
• Ability to adapt to constant change
• High level of integrity
• Must be able to professionally handle stressful situations and meet deadlines