The Salvation Army Southern California
Office Assistant
The Salvation Army Southern California, San Jose, California, United States, 95199
Overview
The Office Assistant will support the Director of Business and Silicon Valley Administrators. Duties and Responsibilities
General Accounting
Support Director of Business in reviewing internal accounting systems across departments Process and submit Month-End Financial Reports to DHQ Track income and expenses for grants, contracts, and donations Enter payroll weekly and assist with payroll processing Process accounts payable and ensure proper documentation Implement and monitor financial and inventory controls Manage and reconcile Petty Cash Fund Process and log donations Assist with daily, monthly, and annual accounting tasks Accounts Receivable
Process and deposit income from all sources; issue and distribute receipts Prepare and send income reports to Divisional Finance; allocate funds appropriately Ensure all income is handled per policy, including dual staff verification Accounts Payable
Process and verify invoices, reimbursements, and financial assistance Ensure receipts and approvals are submitted with check requests Submit approved expenses to DHQ Finance for timely payment Volunteer Department
Maintain volunteer files and update PTM spreadsheet Assist with orientations and provide ongoing support to Volunteer Coordinator General Duties
Maintain office equipment and shredder schedule Perform clerical tasks Prepare and send daily mail; monitor postage supply Provide administrative support to Silicon Valley Administrators and Director of Business Support meetings (e.g., Advisory Board): food, setup, minutes, cleanup Assist with calendar scheduling Support HR functions Organize and manage Angel Tree and Adopt-a-Family programs Other related duties as required Education and Experience
Valid Driver’s License (required) Experience in booking, management or relevant field (required) Associate degree in accounting, business, or related field (preferred) Skills and Abilities
Strong verbal and written communication Excellent time management Problem & math solving skills Solid understanding of accounting principles, financial reporting, and relevant legislation Proficient in Microsoft applications, spreadsheets, and databases Excellent organizational & planning skills Equipment Used
Modern Office Equipment and Relevant Software Physical Requirements
Ability to lift up to 25 lbs. (usually file boxes) ADA Statement
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result. Acknowledgment of Religious Purposes of The Salvation Army
Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of the Army’s religious purposes and their work‑related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes. At-Will
Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization. Location: San Jose, CA Salary: $100,649 - $174,459 Get notified about new Office Assistant jobs in San Jose, CA.
#J-18808-Ljbffr
The Office Assistant will support the Director of Business and Silicon Valley Administrators. Duties and Responsibilities
General Accounting
Support Director of Business in reviewing internal accounting systems across departments Process and submit Month-End Financial Reports to DHQ Track income and expenses for grants, contracts, and donations Enter payroll weekly and assist with payroll processing Process accounts payable and ensure proper documentation Implement and monitor financial and inventory controls Manage and reconcile Petty Cash Fund Process and log donations Assist with daily, monthly, and annual accounting tasks Accounts Receivable
Process and deposit income from all sources; issue and distribute receipts Prepare and send income reports to Divisional Finance; allocate funds appropriately Ensure all income is handled per policy, including dual staff verification Accounts Payable
Process and verify invoices, reimbursements, and financial assistance Ensure receipts and approvals are submitted with check requests Submit approved expenses to DHQ Finance for timely payment Volunteer Department
Maintain volunteer files and update PTM spreadsheet Assist with orientations and provide ongoing support to Volunteer Coordinator General Duties
Maintain office equipment and shredder schedule Perform clerical tasks Prepare and send daily mail; monitor postage supply Provide administrative support to Silicon Valley Administrators and Director of Business Support meetings (e.g., Advisory Board): food, setup, minutes, cleanup Assist with calendar scheduling Support HR functions Organize and manage Angel Tree and Adopt-a-Family programs Other related duties as required Education and Experience
Valid Driver’s License (required) Experience in booking, management or relevant field (required) Associate degree in accounting, business, or related field (preferred) Skills and Abilities
Strong verbal and written communication Excellent time management Problem & math solving skills Solid understanding of accounting principles, financial reporting, and relevant legislation Proficient in Microsoft applications, spreadsheets, and databases Excellent organizational & planning skills Equipment Used
Modern Office Equipment and Relevant Software Physical Requirements
Ability to lift up to 25 lbs. (usually file boxes) ADA Statement
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result. Acknowledgment of Religious Purposes of The Salvation Army
Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of the Army’s religious purposes and their work‑related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes. At-Will
Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization. Location: San Jose, CA Salary: $100,649 - $174,459 Get notified about new Office Assistant jobs in San Jose, CA.
#J-18808-Ljbffr