Hanson Lab Solutions (HLS)
Accounts Payable Coordinator (NetSuite)
Hanson Lab Solutions (HLS), Camarillo, California, United States, 93012
People Operations Manager at Hanson Lab Solutions
Hanson Lab Solutions
Company Overview Established in 1977 and headquartered in Camarillo, CA, Hanson Lab Solutions (the "Company") has evolved into the largest direct, vertically integrated manufacturer of laboratory casework and interiors in the western U.S. Over the years, the Company has experienced remarkable growth, expanding its product offerings to include a diverse array of lab casework and furniture, fume hoods and enclosures, as well as mobile and modular product lines, boasting an extensive catalog of hundreds of SKUs.
This growth is a testament to the Company's commitment to innovation and adaptability. Hanson Lab Solutions has successfully cultivated a differentiated model that not only emphasizes innovation but also offers full-service capabilities. This approach positions the Company as a leader, serving as a valuable partner for customers in the dynamic life science industries.
Job Summary The
Accounts Payable Coordinator
is responsible for managing the full lifecycle of the company’s accounts payable process within NetSuite ERP. This role handles the daily operations of vendor invoice processing, payments, and expense reporting to ensure all transactions are completed accurately, on time, and in accordance with company policies and procedures.
The position requires strong attention to detail, hands‑on experience with NetSuite, and the ability to manage a high volume of transactions efficiently. It also requires solid analytical skills, organizational ability, and effective collaboration with cross‑functional teams, including Supply Chain, Project Management, and Finance.
Key Responsibilities
Serve as the subject matter expert (SME) for the AP function within NetSuite.
Maintain AP@ inbox.
Review, code, and enter vendor invoices, including credit card and employee expenses.
Ensure proper general ledger coding for all AP transactions.
Match invoices to purchase orders and receipts, verifying accuracy and approvals (3‑way match).
Manage vendor inquiries and elevate disputes as needed to resolve billing issues or payment inquiries.
Monitor daily bank transactions and resolve discrepancies.
Expertise with NetSuite modules and processes including Accrued Purchases, Price Variance, Vendor Credits, Vendor Prepayments and Deposits, Vendor RMAs, and Purchases Returned Not Credited.
Maintain organized digital filing of invoices, payments, and vendor communications.
Process daily customer deposits in NetSuite.
Manage the month‑end close for AP, ensuring all accruals and reconciliations are accurate, and reconcile the AP subledger to the general ledger.
Function as a key backup for weekly NetSuite payment runs, ensuring seamless execution of checks, ACH transactions, and wire transfers.
Prepare year‑end 1099 preparation and filing processes, ensuring accurate reporting and timely submission via third‑party portals.
Utilize NetSuite dashboards, saved searches, and reports to monitor AP activity.
Provide support for audits and financial reporting as needed.
Partner with IT and finance leadership to implement NetSuite enhancements, integrations (e.g., banking platforms, OCR tools, or expense management systems), and process automations.
Develop and maintain NetSuite dashboards, reports, and KPIs related to payables performance.
Maintain proper documentation for audits and regulatory reporting.
Document Core Processes and regularly update when necessary.
Ensure adherence to company policies and approval limits.
Qualifications
Experience using NetSuite ERP is required.
Associate’s or Bachelor’s degree in Accounting, Finance, or equivalent experience.
3+ years of full‑cycle Accounts Payable experience.
Strong understanding of invoice processing, PO matching, and payment cycles.
Proficient in Excel and comfortable working with large volumes of data.
Experience implementing or optimizing NetSuite modules.
Familiarity with OCR, expense management, or banking integrations.
Strong understanding of accounting principles.
Excellent interpersonal and communication skills for internal and external interactions.
Effective time management and organizational skills.
Adaptability to procedural or system changes.
Commitment to confidentiality and ethical financial practices.
Team‑oriented mindset with a willingness to contribute to a positive work environment.
Willingness to work overtime when required.
Dependable and highly organized.
Preferred Skills
Experience in construction and manufacturing industries.
Process improvement mindset with strong attention to detail.
Ability to manage multiple priorities in a fast‑paced environment.
Hands‑on and detail‑oriented with a focus on accuracy.
Strong communication and customer service skills.
Ability to meet deadlines and manage competing priorities.
Knowledge of GAAP principles.
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Accounting/Auditing and Finance
Camarillo, CA $68,000.00-$75,000.00 4 weeks ago
#J-18808-Ljbffr
Company Overview Established in 1977 and headquartered in Camarillo, CA, Hanson Lab Solutions (the "Company") has evolved into the largest direct, vertically integrated manufacturer of laboratory casework and interiors in the western U.S. Over the years, the Company has experienced remarkable growth, expanding its product offerings to include a diverse array of lab casework and furniture, fume hoods and enclosures, as well as mobile and modular product lines, boasting an extensive catalog of hundreds of SKUs.
This growth is a testament to the Company's commitment to innovation and adaptability. Hanson Lab Solutions has successfully cultivated a differentiated model that not only emphasizes innovation but also offers full-service capabilities. This approach positions the Company as a leader, serving as a valuable partner for customers in the dynamic life science industries.
Job Summary The
Accounts Payable Coordinator
is responsible for managing the full lifecycle of the company’s accounts payable process within NetSuite ERP. This role handles the daily operations of vendor invoice processing, payments, and expense reporting to ensure all transactions are completed accurately, on time, and in accordance with company policies and procedures.
The position requires strong attention to detail, hands‑on experience with NetSuite, and the ability to manage a high volume of transactions efficiently. It also requires solid analytical skills, organizational ability, and effective collaboration with cross‑functional teams, including Supply Chain, Project Management, and Finance.
Key Responsibilities
Serve as the subject matter expert (SME) for the AP function within NetSuite.
Maintain AP@ inbox.
Review, code, and enter vendor invoices, including credit card and employee expenses.
Ensure proper general ledger coding for all AP transactions.
Match invoices to purchase orders and receipts, verifying accuracy and approvals (3‑way match).
Manage vendor inquiries and elevate disputes as needed to resolve billing issues or payment inquiries.
Monitor daily bank transactions and resolve discrepancies.
Expertise with NetSuite modules and processes including Accrued Purchases, Price Variance, Vendor Credits, Vendor Prepayments and Deposits, Vendor RMAs, and Purchases Returned Not Credited.
Maintain organized digital filing of invoices, payments, and vendor communications.
Process daily customer deposits in NetSuite.
Manage the month‑end close for AP, ensuring all accruals and reconciliations are accurate, and reconcile the AP subledger to the general ledger.
Function as a key backup for weekly NetSuite payment runs, ensuring seamless execution of checks, ACH transactions, and wire transfers.
Prepare year‑end 1099 preparation and filing processes, ensuring accurate reporting and timely submission via third‑party portals.
Utilize NetSuite dashboards, saved searches, and reports to monitor AP activity.
Provide support for audits and financial reporting as needed.
Partner with IT and finance leadership to implement NetSuite enhancements, integrations (e.g., banking platforms, OCR tools, or expense management systems), and process automations.
Develop and maintain NetSuite dashboards, reports, and KPIs related to payables performance.
Maintain proper documentation for audits and regulatory reporting.
Document Core Processes and regularly update when necessary.
Ensure adherence to company policies and approval limits.
Qualifications
Experience using NetSuite ERP is required.
Associate’s or Bachelor’s degree in Accounting, Finance, or equivalent experience.
3+ years of full‑cycle Accounts Payable experience.
Strong understanding of invoice processing, PO matching, and payment cycles.
Proficient in Excel and comfortable working with large volumes of data.
Experience implementing or optimizing NetSuite modules.
Familiarity with OCR, expense management, or banking integrations.
Strong understanding of accounting principles.
Excellent interpersonal and communication skills for internal and external interactions.
Effective time management and organizational skills.
Adaptability to procedural or system changes.
Commitment to confidentiality and ethical financial practices.
Team‑oriented mindset with a willingness to contribute to a positive work environment.
Willingness to work overtime when required.
Dependable and highly organized.
Preferred Skills
Experience in construction and manufacturing industries.
Process improvement mindset with strong attention to detail.
Ability to manage multiple priorities in a fast‑paced environment.
Hands‑on and detail‑oriented with a focus on accuracy.
Strong communication and customer service skills.
Ability to meet deadlines and manage competing priorities.
Knowledge of GAAP principles.
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Accounting/Auditing and Finance
Camarillo, CA $68,000.00-$75,000.00 4 weeks ago
#J-18808-Ljbffr