HR & Office Assistant Job at Right Management Czech Republic in Friendly

Last update: 05.11.2025 | Prague | Praha | Part-time

If you are aproactive and organized person who enjoys communication, coordination and working in an international environment – this position is the right opportunity for you!

WHAT YOU WILL DO

• Coordinate monthly attendance tracking process and keep related records.
• Coordinate Induction Day for new employees in collaboration with HR Leader, Managing Director, IT and employee managers.
• Coordinate Health & Safety process and actions with external supplier and Managing Director. Keep related files.
• Collect and distribute HR related documents as per instructions by the HR Leader.
• Ensure internal communication in close cooperation with HR Leader and Managing Director.
• Organize internal events and programs in close cooperation with HR Leader and Managing Director.
• Handle incoming calls and welcome guests.
• Process and keep evidence of incoming and outgoing post and courier shipments.
• Maintain supplies of goods and services by checking stock and office needs, collecting requirements from employees; placing and expediting orders in line with the company policies, NPM strategy and allocated budget, verifying receipts; delivering supplies to work stations.
• Review, store and process incoming invoices in line with the NPM rules and guidelines.
• Act as aNPM Plant Representative – negotiate and maintain vendors contracts and create purchase orders according to NPM rules, maintain suppliers database.
• Act as a point of contact for the property management team. Submit maintenance queries and follow up on resolution.
• Act as a super user of travel booking and expense process, ensure training and ad hoc support for employees.
• Act as a Site Security Coordinator – participate on SSC community calls and execute allocated tasks in cooperation with Managing Director and SSC Coordinator for Pilsen site.
• Coordinates usage of Prague office by employees of other ZF entities – administer desk reservation tool, ensure entrance cards and H&Sonboarding.
• Be the bridge between the office team, IT, finance and purchasing department and external accounting agency.
• Keep evidence of and maintain office equipment by completing preventive maintenance and ensuring repairs.
• Organize meetings and events in line with instructions by Managing Director and HR Leader.
• Support business trips organization for the office employees and visitors, incl. travel insurance, visa, taxi orders.
• Other administrative tasks based on requirements by the Managing Director and HR Leader.
• Supplies of goods and services ensured in line with company process, inventory and budget, related documentation stored in line with the company policies
• Communication drafted and distributed as per instructions by the Managing Director and HR Leader
• Propose solutions bringing savings to the company.
• Monthly attendance sheets and absence related documents collected and stored in line with instruction by the Managing Director and HR Leader
• H&S actions taken and documented within deadlines given by Managing Director

CANDIDATE PROFILE

• Minimum 2 years of experience at a similar position
• Fluent English and Czech/Slovak (spoken and written)
• Available to work for 30 hours weekly
• Advanced MS Office skills, experience with data and document processing systems is an advantage
• Strong organizational and communication skills
• Attention to detail and reliability
• Ability to work independently

BENEFITS

• Attractive salary and cafeteria system
• Development and career opportunities
• Working in an dynamic international environment
• Friendly and supportive team culture
• Work in a modern, attractive office building in Prague 5 near the Waltrovka area

Would you like to be part of a friendly and dynamic team where you can grow and have a real impact?Apply now!

Are you interested in the position – HR & Office Assistant – part-time position

* Indicates a required field

* Limited to 10 Mb | Allowed types : .txt, .pdf, .rtf, .doc, .docx

Beyond the framework of the above statement, I have decided as follows, whereas I am fully aware that I can change this decision at any time:

I agree that the Controller may process my personal data for the purpose of intermediating of suitable job opportunities *.

I agree that the Controller may process my personal data for the purpose of the Controller’s marketing activities.