City of San Antonio
Job Summary
Under general direction, the employee is responsible for supervising, coordinating, and overseeing administrative support operations of a complex and diverse city department including interpreting, formulating, and implementing department policies and procedures. Serves as a liaison between an assigned department and other administrative and support departments, and provides professional staff assistance to assigned department director. Exercises direct supervision over assigned staff.
This position is an 'unclassified' position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.
Work Location City Hall - 100 Military Plaza, San Antonio, TX (78205)
Work Hours 7:45 a.m. - 4:30 p.m., Monday - Friday; Additional hours may be required, depending on business needs.
Essential Job Functions
Directs, manages, and oversees administrative operations of assigned department including interpreting, formulating and implementing departmental policies and procedures.
Plans, prioritizes, assigns, supervises, and reviews the work of administrative staff responsible for providing professional, technical and clerical support within the assigned department.
Recommends and assists in the implementation of goals and objectives; establishes schedules and methods for providing effective department services.
Participates in the selection of professional, technical and clerical staff; provides or coordinates staff training; works with employees to correct deficiencies; implements disciplinary procedures.
Oversees and directs assigned department's personnel administration including payroll, compensation, training, personnel requisition and disciplinary actions.
Participates in the development and administration of assigned department budget; directs and coordinates budget monitoring system; provides policy direction and operating procedures regarding expenditures.
Independently composes correspondence, reports, and memoranda for the assigned department director.
Prepares various reports on operations and activities; may research and prepare cost-benefit analysis on alternative methods of operations.
Serves as liaison for the assigned department with other City departments, divisions and outside agencies; negotiates and resolves significant issues.
Assists in the support of a variety of boards and commissions, serving as departmental representative on special projects, committees and task forces as assigned.
Performs related duties and fulfills responsibilities as required.
Job Requirements
Bachelor's Degree from an accredited college or university.
Five (5) years of increasingly responsible professional experience in overseeing administrative support operations including two (2) years of supervisory responsibility.
Preferred Qualifications
Valid Class C Texas Driver's License.
Applicant Information Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements. One year of full‑time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre‑employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted. If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
Knowledge, Skills, And Abilities
Knowledge of principles of supervision, training and performance evaluation.
Knowledge of principles, practices, rules and regulations of personnel administration and payroll procedures.
Knowledge of procedures, methods and techniques of budget preparation and administration.
Knowledge of pertinent Federal, State, and local laws, codes and regulations.
Skill in utilizing office equipment and associated software programs.
Ability to learn policies and procedures of the assigned department.
Ability to supervise, organize, and review the work of professional, technical, and clerical personnel.
Ability to interpret, explain and apply City and department policies and procedures.
Ability to understand assigned department operations, services and activities.
Ability to prepare clear and concise reports.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public.
Ability to perform all the physical requirements of the positions with or without accommodations.
Working conditions are in an office environment.
Benefits Information The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one. For more detailed information, please view Benefits offered by the City of San Antonio: http://www.sanantonio.gov/hr/employee_information/benefits/index.asp.
Note
Part‑Time, Temporary, and non‑City positions are not eligible for CoSA Benefits.
Holiday and Leave benefits for Pre‑K 4 SA positions may be different than what is listed at the above link.
Additional Information The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio. If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.
Seniority Level Mid‑Senior level
Employment type Full‑time
Job Function Administrative
Industries Government Administration
#J-18808-Ljbffr
This position is an 'unclassified' position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.
Work Location City Hall - 100 Military Plaza, San Antonio, TX (78205)
Work Hours 7:45 a.m. - 4:30 p.m., Monday - Friday; Additional hours may be required, depending on business needs.
Essential Job Functions
Directs, manages, and oversees administrative operations of assigned department including interpreting, formulating and implementing departmental policies and procedures.
Plans, prioritizes, assigns, supervises, and reviews the work of administrative staff responsible for providing professional, technical and clerical support within the assigned department.
Recommends and assists in the implementation of goals and objectives; establishes schedules and methods for providing effective department services.
Participates in the selection of professional, technical and clerical staff; provides or coordinates staff training; works with employees to correct deficiencies; implements disciplinary procedures.
Oversees and directs assigned department's personnel administration including payroll, compensation, training, personnel requisition and disciplinary actions.
Participates in the development and administration of assigned department budget; directs and coordinates budget monitoring system; provides policy direction and operating procedures regarding expenditures.
Independently composes correspondence, reports, and memoranda for the assigned department director.
Prepares various reports on operations and activities; may research and prepare cost-benefit analysis on alternative methods of operations.
Serves as liaison for the assigned department with other City departments, divisions and outside agencies; negotiates and resolves significant issues.
Assists in the support of a variety of boards and commissions, serving as departmental representative on special projects, committees and task forces as assigned.
Performs related duties and fulfills responsibilities as required.
Job Requirements
Bachelor's Degree from an accredited college or university.
Five (5) years of increasingly responsible professional experience in overseeing administrative support operations including two (2) years of supervisory responsibility.
Preferred Qualifications
Valid Class C Texas Driver's License.
Applicant Information Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements. One year of full‑time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre‑employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted. If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
Knowledge, Skills, And Abilities
Knowledge of principles of supervision, training and performance evaluation.
Knowledge of principles, practices, rules and regulations of personnel administration and payroll procedures.
Knowledge of procedures, methods and techniques of budget preparation and administration.
Knowledge of pertinent Federal, State, and local laws, codes and regulations.
Skill in utilizing office equipment and associated software programs.
Ability to learn policies and procedures of the assigned department.
Ability to supervise, organize, and review the work of professional, technical, and clerical personnel.
Ability to interpret, explain and apply City and department policies and procedures.
Ability to understand assigned department operations, services and activities.
Ability to prepare clear and concise reports.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public.
Ability to perform all the physical requirements of the positions with or without accommodations.
Working conditions are in an office environment.
Benefits Information The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one. For more detailed information, please view Benefits offered by the City of San Antonio: http://www.sanantonio.gov/hr/employee_information/benefits/index.asp.
Note
Part‑Time, Temporary, and non‑City positions are not eligible for CoSA Benefits.
Holiday and Leave benefits for Pre‑K 4 SA positions may be different than what is listed at the above link.
Additional Information The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio. If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.
Seniority Level Mid‑Senior level
Employment type Full‑time
Job Function Administrative
Industries Government Administration
#J-18808-Ljbffr