Alpine Solutions Group is hiring: Executive Assistant in San Diego

Pay Range

$35.00/hr - $45.00/hr

Must be eligible to work in the United States; sponsorship is not available at this time.

Job Description

The Executive Assistant provides administrative assistance to the Senior Vice President and Chief Information and Innovation Officer. The role includes advanced secretarial and administrative tasks of a highly responsible and confidential nature.

Responsibilities

• Support the Senior Vice President by preparing materials and managing schedules.
• Replace employees on leave as needed.
• Run board meetings and communicate with donors.
• Manage office operations for Ruffin Road Suite D, including coordination with property leaseholders and vendors.
• Maintain an organized workspace across executive offices, meeting spaces, storage rooms, and break rooms.
• Allocate and monitor the office supply budget, including requisitions and approvals.
• Coordinate with vendors and property leaseholders; resolve schedule and issue matters.
• Participate in quarterly IT Board Committee meetings, acting as liaison to board members.

Required Skills and Qualifications

• Minimum of 5-7 years in an administrative support role, with at least 3 years supporting a senior level executive.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Visio).
• Excellent oral and written communication skills, with solid English grammar and punctuation.
• Strong organizational skills and ability to execute tasks with minimal instruction.
• Self‑motivated, proactive, detail‑oriented.
• Ability to manage multiple priorities and handle time‑sensitive issues.
• Experience with confidentiality and mature judgment in high‑sensitivity environments.
• Familiarity with corporate administrative procedures, policies, and standards.

Preferred Skills and Qualifications

• Knowledge of health information technology operations.
• Proficient in Directors Desk software.

Education

High School Diploma required.

Employment Details

Contract position. Associate seniority level. Industry: Health and Human Services.