Calculated Hire is hiring: Executive Assistant in Charlotte

Description:

Executive Assistant II

*Potential conversion opportunity, not guaranteed

**On-site requirement with occasional flexibility

***Ideal timeline for placement: 3-5 weeks

Position Overview

Seeking a skilled and experienced Executive Assistant to provide comprehensive administrative support to our senior leadership team, including Senior Vice Presidents, Presidents, Vice Presidents with Chief designations, and Vice Presidents reporting to Executive Vice Presidents who are direct reports to the CEO. This is a standalone position requiring exceptional discretion, professionalism, and the ability to manage complex, evolving priorities in a fast-paced executive environment.

Key Responsibilities

Executive Support: Provide high-level administrative support to multiple senior executives, exercising the utmost confidentiality, tact, and diplomacy in all interactions

Document Management: Compile, organize, and format information into comprehensive packages (Word, Excel, PowerPoint documents into PDFs) - representing approximately 90% of daily responsibilities

Presentation Development: Prepare and edit executive-level presentations for Senior Management Committee (SMC) and Board-level meetings using advanced PowerPoint skills (Nice to have skillset, not required)

Calendar & Schedule Management: Proactively anticipate and manage the Chief Nuclear Officer's evolving priorities, visualizing calendar needs and scheduling accordingly

Communication Management: Screen and direct incoming calls, visitors, mail, and emails; prepare responses to routine correspondence and inquiries

Travel & Expense Coordination: Arrange complex business travel itineraries and coordinate expense reporting

Meeting Coordination: Organize meeting arrangements, prepare agendas, take minutes, and manage follow-up actions

Record Keeping: Maintain confidential files, records, calendars, and executive diaries with meticulous attention to detail

Stakeholder Relations: Interface professionally with internal and external executives while maintaining strict confidentiality protocols

Required Qualifications

Education & Experience:

Bachelor's degree plus 6 years of relevant administrative experience,

High School diploma plus 10 years of broad administrative experience in lieu of degree

Technical Skills:

Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, Teams, and SharePoint

Document compilation expertise: Ability to create professional document packages and convert multiple file formats to PDF

Presentation editing skills: Experience preparing executive-level presentations (preferred)

Essential Competencies

Discretion & Confidentiality: Demonstrated ability to handle sensitive information with absolute confidentiality

Proactive Management: Exceptional ability to anticipate needs and adapt to changing priorities

Independent Work Style: Operates effectively with limited supervision while maintaining high standards

Professional Communication: Outstanding written and verbal communication skills for executive-level interactions

Organizational Excellence: Superior time management and multitasking abilities in a dynamic environment