Costello Medical is hiring: Administrative Assistant in Boston

Administrative Assistant – Costello Medical

Join the Costello Medical team as an Administrative Assistant based in Boston. This role supports the Scientific Director, the US Head of Medical Communications, and other senior colleagues.

The role is ideal for those with experience in administrative support or looking to grow their career. You will receive training, guidance and mentorship.

Your Responsibilities

• Calendar management
• Collating agendas, attending meetings and minute taking
• Responding to, drafting, and filing emails
• Scheduling meetings and organising logistics or catering
• Acting as the first point of contact for internal and external queries and requests
• Document management (printing, filing, signatures)
• Drafting documents and presentations and reviewing for accuracy
• Supporting wider company projects
• Copying scientific details between different document types
• Answering telephones and taking messages
• Making purchases and processing expenses
• Event scheduling, including research costs, liaising with venues and booking facilities
• Organising domestic and international travel
• Responding to personal administrative tasks
• Other ad‑hoc tasks in support of the Operations Team

What We Look For

• Excellent organisational skills and multitasking ability
• Adaptability to different working styles
• Attention to detail and a “can do” attitude
• Strong customer focus and professional communication
• Fluency with Microsoft Office and Outlook
• Discretion with sensitive documents and information
• Proficiency in written English and arithmetic
• High level of proactivity to shape the role and add value
• Positive creativity to continually improve processes

Experience as an Administrative Assistant or Personal Assistant is desirable. An interest in healthcare is an advantage.

Compensation

Starting salary: $35,000 to $40,000, dependent on experience. Salary increases awarded annually and on promotion.

Seniority level: Entry level.

Employment type: Full-time.

Job function: Administrative. Industry: Business Consulting and Services.