Executive Assistant Job at Guggenheim Investments in Stamford

Executive Assistant

Join to apply for the Executive Assistant role at Guggenheim Investments.

Guggenheim Investments is seeking an Executive Assistant to support senior executives within the CLOs and Liquid Bank Loans Department. The position involves travel planning, calendar maintenance, expense submissions and other administrative tasks. The assistant will be involved in communicating with teams across the firm as well as with others outside the firm to plan, calendar, organize and follow up on meetings. Candidates should be top performers who are willing to work hard in an entrepreneurial environment where initiative, creativity, maturity, and enthusiasm for learning are highly valued. This position is in our Stamford, CT office, full‑time.

Responsibilities

• Manage the primary day‑to‑day administrative responsibilities for Guggenheim Investment Loan Advisors (GILA) group
• Process expenses for The Global Head of CLOs & Liquid Bank Loans and GILA’s Chief Operating Officer
• Answer multiple telephone lines for the GILA team; able to professionally relay appropriate information to callers as directed, route calls to other persons as necessary, and ensure that messages are received and conveyed promptly
• Oversee internal processes such as conference scheduling, client presentation printing and binding, document storage and shredding, catering requests, the pantry program, mail service, etc…
• Order, prepare, and clean up catering as necessary for client meetings.
• Compose correspondence and reports
• Attend to guests including offering proper directions to site, procuring guest badges if needed, administrative support, planning for AV requirements, greeting and offering refreshments.
• Working with other staff members to arrange complex and detailed travel plans, itineraries, and agendas for GILA
• Maintain the highest levels of confidentiality
• Perform other related duties as assigned or requested by executives

Basic Qualifications

• Bachelor’s degree
• 2 – 4 years administrative support experience
• Mastery of MS Office applications (Word, Excel, PowerPoint)
• Experience with expense, calendar, and meeting management

Preferred Qualifications

• Strong interpersonal, organizational, communication and problem‑solving skills
• Strict attention to detail while able to prioritize issues appropriately
• Ability to demonstrate discretion in handling confidential data and dealing with executive leadership
• Strong computer skills; experience in project tracking software (i.e. MS Project, Monday.com)
• Demonstrated ability to take initiative and critically analyze processes and procedures in a push toward constant improvement
• Treat all information as highly confidential
• Organized, detail-oriented and extremely thorough
• Must be a hands‑on and willing to roll up their sleeves to perform all responsibilities needed to ensure success

Salary Range

Annual base salary between $75,000.00 (low end) and $75,000.00 (high end). Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.

Seniority level

Entry level

Employment type

Full‑time

Job function

Administrative

We are not seeking agency assistance with this role.

Referrals increase your chances of interviewing at Guggenheim Investments by 2x.

Get notified about new Executive Assistant jobs in Stamford, CT.