Levisonics is hiring: Administrative Office Assistant in Fishers

Administrative Office Assistant – Levisonics

We are looking for a motivated, dependable, and detail‑oriented full‑time office assistant to support our team and handle various administrative tasks. The successful candidate will assist senior leadership, manage office operations, and contribute to a dynamic, growing startup.

Responsibilities

• Manage administrative tasks, including correspondence, scheduling meetings, and maintaining office supplies.
• Provide executive‑level support to senior management: manage calendars, arrange travel, and prepare documents and presentations.
• Serve as a point of contact for internal and external stakeholders, responding to inquiries and redirecting as needed.
• Assist with project‑management tasks, such as tracking deadlines, coordinating meetings, and preparing reports.
• Coordinate office events and activities, including team meetings, training sessions, and social gatherings.
• Oversee facilities management: coordinate maintenance and repairs, and ensure a safe and comfortable work environment.
• Handle confidential information with discretion and professionalism.
• Work closely with the CEO and other senior executives to support their needs and priorities.
• Assist with basic accounting tasks: process invoices and expense reports.
• Maintain office cleanliness and organization.
• Assist with special projects and other duties as assigned.

Requirements

• Degree in business administration, management, or related field preferred.
• 1–4 years of experience as an office assistant, administrative assistant, secretary, or executive assistant.
• Strong organizational, communication, interpersonal, and time‑management skills.
• Ability to work in a fast‑paced, dynamic environment and adapt to meet company requirements.
• Ability to maintain confidentiality and exercise discretion.
• Positive, high‑energy attitude.
• Resourcefulness, creativity, and problem‑solving skills.
• Familiarity with office equipment (printers, fax machines, projectors).
• Proficiency in Microsoft Office and other basic software applications.
• Experience with QuickBooks or other accounting software preferred.
• Willingness to work in Indiana or willing to relocate (no relocation assistance offered).
• Ability to adapt to a dynamic work environment and learn new software as needed.

About Levisonics

Levisonics Inc. is a medical‑device startup dedicated to commercializing novel acoustic technology for safer and more comprehensive blood coagulation assays. Join us to work in a dynamic environment and make a significant impact on healthcare by supporting the development of assays for patients worldwide.

Benefits

Comprehensive benefits including healthcare, dental, vision, vacation and sick time off, standard and floating holidays, life insurance, stock options, short‑term and long‑term disability, health savings account, and flexible/hybrid work opportunities.

Location

Indianapolis, IN (flexible/hybrid work arrangement). Preference for candidates located in Indiana or willing to relocate.