The City University of New York
Administrative Executive Assistant - Dean, School of Education
The City University of New York, New York, New York, us, 10261
Administrative Executive Assistant - Dean, School of Education
Join to apply for the Administrative Executive Assistant - Dean, School of Education role at The City University of New York.
POSITION DETAILS The College of Staten Island (CSI) is a City University of New York (CUNY) senior college with over 10,000 students. CSI offers associate's, bachelor's, master's, and clinical doctoral degrees, and collaborates with the CUNY Graduate Center for numerous Ph.D. programs.
Reporting to the Dean of the School of Education, the Administrative Executive Assistant:
Assists with the School of Education budget, maintaining and monitoring the Tax Levy system, including OTPS, Temp Services, Travel Allocation, Material Fee Allocation, CERT Awards, Special Programs Grants, Auxiliary Services, CSI Foundation, and Research Foundation. Tracks and approves requisitions in CUNY Buy.
Works closely with the budget liaison in the Office of the Provost and Budget Office, ensuring regular and ongoing communication.
Facilitates education students’ preparation for the New York State Internship Certificate for childhood and adolescence sequence 2 programs and all special education programs. Provides students with Internship Certificate applications and guidance.
Stays up to date on New York State Department of Education certification requirements and advises prospective education students on certification processes.
Inputs college recommendations for all education students approved for Initial, Professional and Internship Certificates, ensuring accurate submission to the New York State Department of Education.
Manages the School of Education graduation events and addresses departmental needs related to these events. Assists with SOE recruitment efforts and events as needed.
Drafts memos, prepares announcements, and maintains organized documentation to support departmental operations.
Maintains close working relationships with external agencies, including resolving issues related to clinical affiliations.
Performs other duties as required to ensure the smooth and efficient operations of the School of Education.
Qualifications Bachelor's Degree and four years' relevant experience required.
Preferred Qualifications Include
Five years of higher education experience, engaging with senior administrators, faculty, staff, and students.
Two years of experience assisting in budget administration, including expense tracking, reconciliations, and report preparation.
Four years of related experience in educational institutions, public school systems, or partnerships involving teachers and administrators.
Proven ability to manage multiple priorities and resolve challenges efficiently.
Demonstrated ability to analyze problems, identify solutions, and maintain seamless operational flow.
Proficiency in Microsoft Office Suite and PeopleSoft, with ability to manage data, reports, and administrative processes efficiently.
CUNY Title Overview Provides support to a Campus or University Executive, organizing and supervising unit activities.
Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events.
Coordinates Executive communications, including those requiring a high degree of sensitivity.
Organizes, creates, and distributes key, complex management reports with a high degree of accuracy.
Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.
Procures required internal and external resources and services and manages their utilization.
May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing.
May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.
Compensation And Benefits $57,252 - $68,364. Salary commensurate with education and experience.
CUNY's benefits include health plans, retirement/pension benefits, tuition waivers for graduate study, paid time off, and access to academic, arts, and athletic programs.
Salaries will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.
How To Apply To apply, please visit http://cuny.jobs/ and enter the Job ID# in the “What” section field. Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information) as one file.
CLOSING DATE November 21, 2025
Job Search Category CUNY Job Posting: Managerial/Professional
Equal Employment Opportunity CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID 31256
Location College of Staten Island
Seniority level Mid-Senior level
Employment type Full-time
Job function Business Development and Sales
Industries Higher Education
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POSITION DETAILS The College of Staten Island (CSI) is a City University of New York (CUNY) senior college with over 10,000 students. CSI offers associate's, bachelor's, master's, and clinical doctoral degrees, and collaborates with the CUNY Graduate Center for numerous Ph.D. programs.
Reporting to the Dean of the School of Education, the Administrative Executive Assistant:
Assists with the School of Education budget, maintaining and monitoring the Tax Levy system, including OTPS, Temp Services, Travel Allocation, Material Fee Allocation, CERT Awards, Special Programs Grants, Auxiliary Services, CSI Foundation, and Research Foundation. Tracks and approves requisitions in CUNY Buy.
Works closely with the budget liaison in the Office of the Provost and Budget Office, ensuring regular and ongoing communication.
Facilitates education students’ preparation for the New York State Internship Certificate for childhood and adolescence sequence 2 programs and all special education programs. Provides students with Internship Certificate applications and guidance.
Stays up to date on New York State Department of Education certification requirements and advises prospective education students on certification processes.
Inputs college recommendations for all education students approved for Initial, Professional and Internship Certificates, ensuring accurate submission to the New York State Department of Education.
Manages the School of Education graduation events and addresses departmental needs related to these events. Assists with SOE recruitment efforts and events as needed.
Drafts memos, prepares announcements, and maintains organized documentation to support departmental operations.
Maintains close working relationships with external agencies, including resolving issues related to clinical affiliations.
Performs other duties as required to ensure the smooth and efficient operations of the School of Education.
Qualifications Bachelor's Degree and four years' relevant experience required.
Preferred Qualifications Include
Five years of higher education experience, engaging with senior administrators, faculty, staff, and students.
Two years of experience assisting in budget administration, including expense tracking, reconciliations, and report preparation.
Four years of related experience in educational institutions, public school systems, or partnerships involving teachers and administrators.
Proven ability to manage multiple priorities and resolve challenges efficiently.
Demonstrated ability to analyze problems, identify solutions, and maintain seamless operational flow.
Proficiency in Microsoft Office Suite and PeopleSoft, with ability to manage data, reports, and administrative processes efficiently.
CUNY Title Overview Provides support to a Campus or University Executive, organizing and supervising unit activities.
Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events.
Coordinates Executive communications, including those requiring a high degree of sensitivity.
Organizes, creates, and distributes key, complex management reports with a high degree of accuracy.
Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.
Procures required internal and external resources and services and manages their utilization.
May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing.
May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.
Compensation And Benefits $57,252 - $68,364. Salary commensurate with education and experience.
CUNY's benefits include health plans, retirement/pension benefits, tuition waivers for graduate study, paid time off, and access to academic, arts, and athletic programs.
Salaries will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.
How To Apply To apply, please visit http://cuny.jobs/ and enter the Job ID# in the “What” section field. Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information) as one file.
CLOSING DATE November 21, 2025
Job Search Category CUNY Job Posting: Managerial/Professional
Equal Employment Opportunity CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID 31256
Location College of Staten Island
Seniority level Mid-Senior level
Employment type Full-time
Job function Business Development and Sales
Industries Higher Education
#J-18808-Ljbffr