City University of New York
Administrative Events Manager (HEA) - Office of the Dean
City University of New York, New York, New York, us, 10261
A Administrative Events Manager (HEA) - Office of the Dean
Overview
The CUNY School of Medicine (CUNY SoM), located in Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building on 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine in 2016. CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master’s Degree (27 months). The school’s mission emphasizes access, opportunity, and community transformation, with a focus on recruiting students who are underrepresented in medicine and on training culturally competent health professionals and scientists to address the healthcare needs of New York’s medically underserved communities. The institution also aims to enhance the recruitment and retention of senior leadership, faculty, and staff to reflect the diversity of our student body. Responsibilities
Manages scheduling, logistical planning and implementation of School events including the annual gala (under the supervision of the Dean), academic ceremonies (Commencement and Convocation), student engagement activities (new student orientation, college awards ceremony), summer educational programs, and special College events sponsored by departments, faculty, administrators, and external clients. Develops and maintains the annual event calendar; drives the creation of the School’s Master Events Calendar for each academic year; collaborates with internal departments to align event goals with institutional priorities and coordinates event registration processes (RSVPs, guest lists, invitations, and communications). Provides on-site leadership during events, including setup, guest assistance, troubleshooting, and breakdown; manages event volunteers, student workers, and staff; implements an event management structure for day, evening, and weekend events and serves as after-hours contact/coordinator for internal support and event requestors. Leads post-event activities such as debriefings, feedback collection, and reporting to assess success and identify improvement opportunities; develops and maintains administrative systems to support space reservation, event coordination, management, and marketing. Serves as the chief liaison between college departments (academic, facilities, IT, student affairs, alumni affairs, general counsel, marketing and communications, admissions, and other campus partners) to ensure event objectives, site selection, contracts, and other logistics are achieved. Develops event concepts, project plans, schedules, timelines, budgets, and checklists; leads strategic meetings with campus service providers, resolves problems, and develops operational policy and procedures. Consults with budget and procurement departments about billing/invoicing and collection of materials for event rentals and services to achieve event objectives. Collaborates with external vendors to negotiate cost estimates, floor plans, catering, audiovisual services, equipment rentals, décor, transportation, and lodging; ensures all required elements are in order. Oversees facility rental processes, insurance requirements, revenue contracts and permits, ensuring compliance with college financial systems, safety protocols, and policies for services and events. Performs other duties as assigned by the Dean, Chief of Staff, or designee. Qualifications
Bachelor's Degree and six years of relevant experience required. Preferred Qualifications
At least 4 years of progressively responsible experience in event management in higher education, specifically at a medical or health sciences institution. Experience with negotiations, contract execution, and management of external partnerships is a plus. Familiarity with the culture and mission of small, public colleges. Experience working with diverse communities and in inclusive event planning. Excellent written and verbal communication skills in English with a strong command of grammar and language suited for Indian audiences. Strong organizational, communication, and interpersonal skills with ability to manage multiple projects, prioritize tasks, and work under pressure. Demonstrated ability to represent a professional and collegial demeanor and the ability to keep sensitive and private information confidential. Ability to demonstrate good judgment with strong analytical, creative, and problem-solving abilities. Self-motivated, proactive, and able to demonstrate strong organizational and time management skills with the ability to work independently and collaboratively in a fast-paced environment. Proficiency with Microsoft Office, Google Workspace, and event management tools (e.g., Eventbrite, Asana, Canva). Graphic design and social media marketing experience a plus. Ability to work weekend and evening hours as necessary. CUNY Title Overview
Oversees planning and coordination of a variety of events to meet campus or university goals. Manages an ongoing calendar of events and creates overall scheduling plans for campus facilities. Works with campus units or executives, student groups, and outside organizations to develop event concepts, plan detailed programs, and orchestrate successful logistical arrangements to enhance program success. Prepares and manages budgets; manages contracts and ongoing vendor arrangements. Prepares and manages guest lists, invitations, and arrangements for featured guests and speakers. Coordinates with marketing, communications, development, and public relations staffs to develop and execute effective event marketing plans. Develops expertise in state-of-the-art technology and media support; arranges for appropriate equipment, and ensures staff receive training. Prepares event briefing documents for key executives and media relations personnel. May supervise a permanent staff, as well as staff hired to operate large events. Reports to senior management on event success, including financial outcomes. Performs related duties as assigned. CUNY Title
Higher Education Associate FLSA
Exempt Compensation and Benefits
Salary Range: $74,249 - $113,982. Salary commensurate with education and experience. CUNY's benefits contribute significantly to total compensation, including health plans, retirement benefits, tuition waivers for CUNY graduate study, and generous paid time off. How to Apply
Please visit www.cuny.edu, access the employment page, log in or create a new user account, search for this vacancy using Job ID #30778 or Title: Administrative Events Manager, and select "Apply Now". Attach a resume and cover letter. Closing Date
Open until filled. Resumes will begin to be reviewed during the week of October 13, 2025. Job Search Category
CUNY Job Posting: Managerial/Professional Equal Employment Opportunity
CUNY encourages people with disabilities, minorities, veterans, and women to apply. EEO/AA/Vet/Disability Employer. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. Job ID 30778 Location: CUNY School of Medicine
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The CUNY School of Medicine (CUNY SoM), located in Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building on 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine in 2016. CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master’s Degree (27 months). The school’s mission emphasizes access, opportunity, and community transformation, with a focus on recruiting students who are underrepresented in medicine and on training culturally competent health professionals and scientists to address the healthcare needs of New York’s medically underserved communities. The institution also aims to enhance the recruitment and retention of senior leadership, faculty, and staff to reflect the diversity of our student body. Responsibilities
Manages scheduling, logistical planning and implementation of School events including the annual gala (under the supervision of the Dean), academic ceremonies (Commencement and Convocation), student engagement activities (new student orientation, college awards ceremony), summer educational programs, and special College events sponsored by departments, faculty, administrators, and external clients. Develops and maintains the annual event calendar; drives the creation of the School’s Master Events Calendar for each academic year; collaborates with internal departments to align event goals with institutional priorities and coordinates event registration processes (RSVPs, guest lists, invitations, and communications). Provides on-site leadership during events, including setup, guest assistance, troubleshooting, and breakdown; manages event volunteers, student workers, and staff; implements an event management structure for day, evening, and weekend events and serves as after-hours contact/coordinator for internal support and event requestors. Leads post-event activities such as debriefings, feedback collection, and reporting to assess success and identify improvement opportunities; develops and maintains administrative systems to support space reservation, event coordination, management, and marketing. Serves as the chief liaison between college departments (academic, facilities, IT, student affairs, alumni affairs, general counsel, marketing and communications, admissions, and other campus partners) to ensure event objectives, site selection, contracts, and other logistics are achieved. Develops event concepts, project plans, schedules, timelines, budgets, and checklists; leads strategic meetings with campus service providers, resolves problems, and develops operational policy and procedures. Consults with budget and procurement departments about billing/invoicing and collection of materials for event rentals and services to achieve event objectives. Collaborates with external vendors to negotiate cost estimates, floor plans, catering, audiovisual services, equipment rentals, décor, transportation, and lodging; ensures all required elements are in order. Oversees facility rental processes, insurance requirements, revenue contracts and permits, ensuring compliance with college financial systems, safety protocols, and policies for services and events. Performs other duties as assigned by the Dean, Chief of Staff, or designee. Qualifications
Bachelor's Degree and six years of relevant experience required. Preferred Qualifications
At least 4 years of progressively responsible experience in event management in higher education, specifically at a medical or health sciences institution. Experience with negotiations, contract execution, and management of external partnerships is a plus. Familiarity with the culture and mission of small, public colleges. Experience working with diverse communities and in inclusive event planning. Excellent written and verbal communication skills in English with a strong command of grammar and language suited for Indian audiences. Strong organizational, communication, and interpersonal skills with ability to manage multiple projects, prioritize tasks, and work under pressure. Demonstrated ability to represent a professional and collegial demeanor and the ability to keep sensitive and private information confidential. Ability to demonstrate good judgment with strong analytical, creative, and problem-solving abilities. Self-motivated, proactive, and able to demonstrate strong organizational and time management skills with the ability to work independently and collaboratively in a fast-paced environment. Proficiency with Microsoft Office, Google Workspace, and event management tools (e.g., Eventbrite, Asana, Canva). Graphic design and social media marketing experience a plus. Ability to work weekend and evening hours as necessary. CUNY Title Overview
Oversees planning and coordination of a variety of events to meet campus or university goals. Manages an ongoing calendar of events and creates overall scheduling plans for campus facilities. Works with campus units or executives, student groups, and outside organizations to develop event concepts, plan detailed programs, and orchestrate successful logistical arrangements to enhance program success. Prepares and manages budgets; manages contracts and ongoing vendor arrangements. Prepares and manages guest lists, invitations, and arrangements for featured guests and speakers. Coordinates with marketing, communications, development, and public relations staffs to develop and execute effective event marketing plans. Develops expertise in state-of-the-art technology and media support; arranges for appropriate equipment, and ensures staff receive training. Prepares event briefing documents for key executives and media relations personnel. May supervise a permanent staff, as well as staff hired to operate large events. Reports to senior management on event success, including financial outcomes. Performs related duties as assigned. CUNY Title
Higher Education Associate FLSA
Exempt Compensation and Benefits
Salary Range: $74,249 - $113,982. Salary commensurate with education and experience. CUNY's benefits contribute significantly to total compensation, including health plans, retirement benefits, tuition waivers for CUNY graduate study, and generous paid time off. How to Apply
Please visit www.cuny.edu, access the employment page, log in or create a new user account, search for this vacancy using Job ID #30778 or Title: Administrative Events Manager, and select "Apply Now". Attach a resume and cover letter. Closing Date
Open until filled. Resumes will begin to be reviewed during the week of October 13, 2025. Job Search Category
CUNY Job Posting: Managerial/Professional Equal Employment Opportunity
CUNY encourages people with disabilities, minorities, veterans, and women to apply. EEO/AA/Vet/Disability Employer. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. Job ID 30778 Location: CUNY School of Medicine
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