Energy Jobline ZR
Construction Administrative Assistant - PART time in Fort Lauderdale
Energy Jobline ZR, Fort Lauderdale, Florida, us, 33336
Expert Dewatering and Construction specializes in commercial construction and has expanded into commercial build‑outs, renovations, and real estate.
Job Description We’re looking for a take‑charge, solutions‑driven administrative pro who knows construction inside and out. You’ll own billing, documentation, and project controls—keeping jobs moving, cash flowing, and the office running smoothly.
Responsibilities
AIA billing and invoicing
Prepare and submit G702/G703 progress billings, SOVs, change orders, lien waivers, and retention
Track AR, reconcile payments, and follow up on outstanding invoices
Davis Bacon wages payroll forms
Review proposals for accuracy and confirm submission to contractors
Must have extensive knowledge in EXCEL
Build and maintain billing workbooks, pivots, lookups, and reconciliations
COIs and compliance
Request/verify Certificates of Insurance, endorsements, limits, expirations; maintain compliance logs
NTOs and lien process (Florida)
Prepare/serve Notices to Owner, track dates, releases, and closeout requirements
Project tracking
Maintain job files, submittals, change orders, vendor onboarding, employee onboarding (W‑9, COI), and payment status
Complete employer certifications
SOPs and process improvement
Write/maintain standard operating procedures; continually improve workflows
General office support
Scheduling, meeting notes, bid/document control, phones/emails, and day‑to‑day admin
Qualifications
5+ years construction admin or billing experience (GC or specialty contractor)
Proven AIA billing expertise; strong Excel (pivot tables, XLOOKUP/VLOOKUP)
Working knowledge of COIs and Florida NTO/lien timelines
Sharp attention to detail, follow-through, and proactive communication
Bonus: Experience with Procore, QuickBooks, Sage 100/300, Buildertrend; Notary a plus, Extensive Excel knowledge
Benefits
Competitive pay (see market range below) + benefits
Stable, growth‑minded team that values ownership, accountability, and continuous improvement
Opportunity to build and refine SOPs and make a real impact on the business
How to Apply
Your AIA billing experience (G702/G703)
Tools you’ve used (Excel features, PM/ERP systems)
A process you improved (SOP or workflow) and the result
If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.
#J-18808-Ljbffr
Job Description We’re looking for a take‑charge, solutions‑driven administrative pro who knows construction inside and out. You’ll own billing, documentation, and project controls—keeping jobs moving, cash flowing, and the office running smoothly.
Responsibilities
AIA billing and invoicing
Prepare and submit G702/G703 progress billings, SOVs, change orders, lien waivers, and retention
Track AR, reconcile payments, and follow up on outstanding invoices
Davis Bacon wages payroll forms
Review proposals for accuracy and confirm submission to contractors
Must have extensive knowledge in EXCEL
Build and maintain billing workbooks, pivots, lookups, and reconciliations
COIs and compliance
Request/verify Certificates of Insurance, endorsements, limits, expirations; maintain compliance logs
NTOs and lien process (Florida)
Prepare/serve Notices to Owner, track dates, releases, and closeout requirements
Project tracking
Maintain job files, submittals, change orders, vendor onboarding, employee onboarding (W‑9, COI), and payment status
Complete employer certifications
SOPs and process improvement
Write/maintain standard operating procedures; continually improve workflows
General office support
Scheduling, meeting notes, bid/document control, phones/emails, and day‑to‑day admin
Qualifications
5+ years construction admin or billing experience (GC or specialty contractor)
Proven AIA billing expertise; strong Excel (pivot tables, XLOOKUP/VLOOKUP)
Working knowledge of COIs and Florida NTO/lien timelines
Sharp attention to detail, follow-through, and proactive communication
Bonus: Experience with Procore, QuickBooks, Sage 100/300, Buildertrend; Notary a plus, Extensive Excel knowledge
Benefits
Competitive pay (see market range below) + benefits
Stable, growth‑minded team that values ownership, accountability, and continuous improvement
Opportunity to build and refine SOPs and make a real impact on the business
How to Apply
Your AIA billing experience (G702/G703)
Tools you’ve used (Excel features, PM/ERP systems)
A process you improved (SOP or workflow) and the result
If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.
#J-18808-Ljbffr