City of Santa Barbara
ABOUT US
At the City of Santa Barbara, the best part of our organization is our people. As a City of Santa Barbara employee, you will work in an environment with other motivated individuals who are passionate about their work. We strive to provide employees with the support they need to thrive. Discover more about us, our values and our organizational culture here .
The mission of the City Administrator Department is to provide agendas, staff reports, and minutes of City Council meetings; maintain and process all City Council-approved ordinances, resolutions, deeds, agreements, and contracts; administer municipal elections; recruit and maintain membership records for advisory groups; process certain types of appeals; coordinate Public Records Act Requests; administer domestic partnership certificates; and provide staff for the City Hall telephone system. To read more about what we do click here .
THE
POSITION Under direction from City Clerk Services Manager, the Deputy City Clerk performs a wide variety of responsible and complex duties in the City Clerk's Office including, answering questions and researching information for City staff and the public, and ensuring compliance with various legal requirements. The Deputy City Clerk compiles the City Council meeting agendas and minutes, using Microsoft Word, Adobe Acrobat, and specialized software. The Deputy City Clerk attends City Council meetings, taking comprehensive notes and summarizing the actions taken in minutes documents. The Deputy City Clerk is also closely involved in municipal elections, assisting in filing official campaign and election documents and processing vote by mail ballots. The Deputy City Clerk will compose, type, and proofread a wide variety of documents; and prepare legal notices; performs a variety of office operations, special projects and assignments; answers questions for City staff and the public.
Note: Must be available to occasionally work Tuesday evenings.
The successful candidate will be a detail-oriented person who is comfortable following intricate procedures. While experience in the public sector is not required, an interest in government would be helpful. The successful candidate will derive a sense of satisfaction in completing a detailed record of a governmental decision, and enjoy the research process. The skills required to succeed in this position include the ability to communicate orally and in writing in a businesslike manner, the ability to write clearly and logically, and to learn and follow complicated rules regarding elections and public records. Applicable skills could include library, accounting and/or bookkeeping type skills.
BENEFITS: To view our benefits page
click here.
Knowledge of
: English usage, spelling, grammar and punctuation; preparation of agendas and minutes; Business letter writing and report preparation techniques; Modern office procedures, methods and equipment including a personal computer; Knowledge of or the ability to learn about principles of records management; Research methods and techniques; Applicable federal, state and local laws, codes and regulations, including the Brown Act, California Elections Code, Fair Political Practices Commission (FPPC) regulations and the California Public Records Act; and Election procedures and equipment. Skills: Operating a personal computer; Taking and composing meeting notes, with acceptable speed and accuracy; Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction. Ability to
: Perform responsible and difficult clerical work involving the use of independent judgment and personal initiative; Learn the organization and operation of the City and outside agencies; Independently prepare correspondence, memoranda, manuals, and reports; Set up and maintain office files and records; communicate clearly and concisely, both orally and in writing; Take comprehensive notes of meeting "actions" taken and prepare action agendas by summarizing actions in written form, composing and typing "action" minutes; and Establish and maintain effective working relationships with those contacted in the course of work. EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Experience in an office environment is preferred, with experience organizing documents, proofreading, or researching desirable. Familiarity with Microsoft Office Suite and college level coursework in business administration, accounting, English, Library Science, computer science, or a related field is desirable. Four years of increasingly responsible administrative and technical experience involving complex records management activities. Training: Equivalent to an Associate of Arts degree from an accredited community college with major course work in business administration or a related field. License Requirements Possession of a California Driver's license may be required at time of appointment. Typing Certification at 55 net wpm is required at time of application, within the last 6 months. It is important that your application and supplemental questionnaire show all the relevant education, training, and experience you possess which qualifies you for this position. All applications and supplemental questionnaires will be reviewed and the most qualified candidates will be invited to continue in the selection process. Be sure to be thorough in your responses. Statements such as “See application”, “Extensive Experience”, or "See Resume" are not an acceptable substitute for a completed application and supplemental questionnaire.
The selection process may consist of an application screening, written exam, computer skills exam and/or an oral interview. The successful candidate's employment history will be thoroughly evaluated prior to appointment.There is currently
one (1)
vacancy within the
City Administrator’s
Department, City Clerk Division.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email and spam regularly throughout the recruitment process. You may also log into your governmentjobs.com account to view these emails.
Hybrid/Flexible Work Schedule:
This position has the flexibility to work a hybrid schedule. schedule options. Schedules are dependent upon operational needs and are subject to change. Details of teleworking considerations can be addressed during the interview process.
WORKING CONDITIONS Environmental Conditions: Office environment; works with computers. Physical Conditions: Essential and marginal functions [may] require maintaining physical condition necessary for sitting for prolonged periods of time.
CITY APPLICATION AND RESPONSES TO THE SUPPLEMENTAL QUESTIONNAIRE MUST BE RECEIVED BY 5:30 PM ON MONDAY, JULY 10, 2023.
TENTATIVE FIRST ROUND INTERVIEWS WILL BE CONDUCTED THE WEEK OF JULY 25-26, 2023 AND SECOND ROUND INTERVIEWS WILL BE CONDUCTED TENTATIVELY ON JULY 27, 2023. About the company
The official city government website offers information on jobs, services, recreation, and local attractions. Also features city council news and current events. Notice
Talentify is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Talentify provides reasonable accommodations to qualified applicants with disabilities, including disabled veterans. Request assistance at accessibility@talentify.io or 407-000-0000. Federal law requires every new hire to complete Form I-9 and present proof of identity and U.S. work eligibility. An Automated Employment Decision Tool (AEDT) will score your job-related skills and responses. Bias-audit & data-use details: www.talentify.io/bias-audit-report . NYC applicants may request an alternative process or accommodation at aedt@talentify.io or 407-000-0000.
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The mission of the City Administrator Department is to provide agendas, staff reports, and minutes of City Council meetings; maintain and process all City Council-approved ordinances, resolutions, deeds, agreements, and contracts; administer municipal elections; recruit and maintain membership records for advisory groups; process certain types of appeals; coordinate Public Records Act Requests; administer domestic partnership certificates; and provide staff for the City Hall telephone system. To read more about what we do click here .
THE
POSITION Under direction from City Clerk Services Manager, the Deputy City Clerk performs a wide variety of responsible and complex duties in the City Clerk's Office including, answering questions and researching information for City staff and the public, and ensuring compliance with various legal requirements. The Deputy City Clerk compiles the City Council meeting agendas and minutes, using Microsoft Word, Adobe Acrobat, and specialized software. The Deputy City Clerk attends City Council meetings, taking comprehensive notes and summarizing the actions taken in minutes documents. The Deputy City Clerk is also closely involved in municipal elections, assisting in filing official campaign and election documents and processing vote by mail ballots. The Deputy City Clerk will compose, type, and proofread a wide variety of documents; and prepare legal notices; performs a variety of office operations, special projects and assignments; answers questions for City staff and the public.
Note: Must be available to occasionally work Tuesday evenings.
The successful candidate will be a detail-oriented person who is comfortable following intricate procedures. While experience in the public sector is not required, an interest in government would be helpful. The successful candidate will derive a sense of satisfaction in completing a detailed record of a governmental decision, and enjoy the research process. The skills required to succeed in this position include the ability to communicate orally and in writing in a businesslike manner, the ability to write clearly and logically, and to learn and follow complicated rules regarding elections and public records. Applicable skills could include library, accounting and/or bookkeeping type skills.
BENEFITS: To view our benefits page
click here.
Knowledge of
: English usage, spelling, grammar and punctuation; preparation of agendas and minutes; Business letter writing and report preparation techniques; Modern office procedures, methods and equipment including a personal computer; Knowledge of or the ability to learn about principles of records management; Research methods and techniques; Applicable federal, state and local laws, codes and regulations, including the Brown Act, California Elections Code, Fair Political Practices Commission (FPPC) regulations and the California Public Records Act; and Election procedures and equipment. Skills: Operating a personal computer; Taking and composing meeting notes, with acceptable speed and accuracy; Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction. Ability to
: Perform responsible and difficult clerical work involving the use of independent judgment and personal initiative; Learn the organization and operation of the City and outside agencies; Independently prepare correspondence, memoranda, manuals, and reports; Set up and maintain office files and records; communicate clearly and concisely, both orally and in writing; Take comprehensive notes of meeting "actions" taken and prepare action agendas by summarizing actions in written form, composing and typing "action" minutes; and Establish and maintain effective working relationships with those contacted in the course of work. EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Experience in an office environment is preferred, with experience organizing documents, proofreading, or researching desirable. Familiarity with Microsoft Office Suite and college level coursework in business administration, accounting, English, Library Science, computer science, or a related field is desirable. Four years of increasingly responsible administrative and technical experience involving complex records management activities. Training: Equivalent to an Associate of Arts degree from an accredited community college with major course work in business administration or a related field. License Requirements Possession of a California Driver's license may be required at time of appointment. Typing Certification at 55 net wpm is required at time of application, within the last 6 months. It is important that your application and supplemental questionnaire show all the relevant education, training, and experience you possess which qualifies you for this position. All applications and supplemental questionnaires will be reviewed and the most qualified candidates will be invited to continue in the selection process. Be sure to be thorough in your responses. Statements such as “See application”, “Extensive Experience”, or "See Resume" are not an acceptable substitute for a completed application and supplemental questionnaire.
The selection process may consist of an application screening, written exam, computer skills exam and/or an oral interview. The successful candidate's employment history will be thoroughly evaluated prior to appointment.There is currently
one (1)
vacancy within the
City Administrator’s
Department, City Clerk Division.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email and spam regularly throughout the recruitment process. You may also log into your governmentjobs.com account to view these emails.
Hybrid/Flexible Work Schedule:
This position has the flexibility to work a hybrid schedule. schedule options. Schedules are dependent upon operational needs and are subject to change. Details of teleworking considerations can be addressed during the interview process.
WORKING CONDITIONS Environmental Conditions: Office environment; works with computers. Physical Conditions: Essential and marginal functions [may] require maintaining physical condition necessary for sitting for prolonged periods of time.
CITY APPLICATION AND RESPONSES TO THE SUPPLEMENTAL QUESTIONNAIRE MUST BE RECEIVED BY 5:30 PM ON MONDAY, JULY 10, 2023.
TENTATIVE FIRST ROUND INTERVIEWS WILL BE CONDUCTED THE WEEK OF JULY 25-26, 2023 AND SECOND ROUND INTERVIEWS WILL BE CONDUCTED TENTATIVELY ON JULY 27, 2023. About the company
The official city government website offers information on jobs, services, recreation, and local attractions. Also features city council news and current events. Notice
Talentify is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Talentify provides reasonable accommodations to qualified applicants with disabilities, including disabled veterans. Request assistance at accessibility@talentify.io or 407-000-0000. Federal law requires every new hire to complete Form I-9 and present proof of identity and U.S. work eligibility. An Automated Employment Decision Tool (AEDT) will score your job-related skills and responses. Bias-audit & data-use details: www.talentify.io/bias-audit-report . NYC applicants may request an alternative process or accommodation at aedt@talentify.io or 407-000-0000.
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