Los Angeles County Metropolitan Transportation Authority (CA)
SENIOR CONTRACT ADMINISTRATOR ( CONSTRUCTION)
Los Angeles County Metropolitan Transportation Authority (CA), Los Angeles, California, United States, 90079
Overview
Performs work to enable effective sourcing and contract administration and management in support of Metro's acquisition strategies.
Recruitment Timeline
Interviews are projected to be scheduled for the week of
September 8, 2025 . These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.
Responsibilities
Summarizes technical specifications for RFPs and IFBs; performs cost/price analyses on contractor proposals and bids Plans procurement processes and assists user departments with setting schedules Schedules advertising and announcements of RFPs and IFBs Holds pre-proposal and bid conferences to answer questions Leads proposal and bid evaluation teams; evaluates proposals and bids, including cost/price analysis Prepares award recommendations for management Attends various meetings, including pre-bid and post-bid debriefings Monitors contract compliance and negotiates amendments and/or change orders; establishes pricing/negotiation strategies Analyzes cost/price elements in contractor proposals, bids, amendments, or change orders Determines market effect on pricing Resolves problems and disagreements between contractors and user departments Converts purchase requisitions to Awards (Purchase Orders) in Metro's online system, including change orders and modifications Negotiates contract costs, terms, and conditions with vendors Prepares reports and correspondence Reviews and approves contractor invoices Assists new vendors with requirements of the procurement process Conducts closeout actions upon contract completion, such as final audit, payment, etc. Provides guidance and assistance to new or entry-level employees Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out May be required to perform other related job duties
Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
Bachelor\'s Degree in Economics, Business, Public Administration, or a related field; Master\'s Degree in a related field preferred
Experience
Three years of experience performing complex contract administration work; some positions in this class may require specialized experience in area of assignment
Certifications/Licenses/Special Requirements
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred
Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
Experience performing contract administration duties from pre-award to post-award activities for facilities capital engineering and construction projects Experience reviewing and processing construction contract change orders and modifications, including conducting cost and price analyses Experience conducting negotiations for construction change orders and modifications in accordance with applicable policies and procedures Experience utilizing business financial principles, governing laws and regulations, Federal and California Codes, acquisition policies and procedures, and FAR Part 31 cost principles
Knowledge
Theories, principles, and practices of professional services or construction contract administration for public agencies Applicable local, state, and federal laws, rules, regulations governing public procurement and complex professional or heavy construction contract administration processes Statistical and cost/price analysis Supply chain, procurement, and purchase to pay concepts Applicable business software applications
Skill in
Performing complex contract administration and management work Analyzing situations and identifying and resolving problems Producing statistical and financial reports Mediating and negotiating Communicating effectively orally and in writing Interacting professionally with various levels of Metro employees and outside representatives
Ability to
Interview and evaluate contract proposal respondents Perform cost/price analysis Represent Metro before the public Prepare reports, contracts, specifications, correspondence, RFPs and IFBs Compile and analyze complex data Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets Travel to offsite locations Read, write, speak, and understand English
Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
Typical office situation Close exposure to computer monitors and video screen
Physical Effort Required
Sitting at a desk or table Operate a telephone or other telecommunications device and communicate through the medium Type and use a keyboard and mouse to perform necessary computer-based functions Communicating through speech in the English language required
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Performs work to enable effective sourcing and contract administration and management in support of Metro's acquisition strategies.
Recruitment Timeline
Interviews are projected to be scheduled for the week of
September 8, 2025 . These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.
Responsibilities
Summarizes technical specifications for RFPs and IFBs; performs cost/price analyses on contractor proposals and bids Plans procurement processes and assists user departments with setting schedules Schedules advertising and announcements of RFPs and IFBs Holds pre-proposal and bid conferences to answer questions Leads proposal and bid evaluation teams; evaluates proposals and bids, including cost/price analysis Prepares award recommendations for management Attends various meetings, including pre-bid and post-bid debriefings Monitors contract compliance and negotiates amendments and/or change orders; establishes pricing/negotiation strategies Analyzes cost/price elements in contractor proposals, bids, amendments, or change orders Determines market effect on pricing Resolves problems and disagreements between contractors and user departments Converts purchase requisitions to Awards (Purchase Orders) in Metro's online system, including change orders and modifications Negotiates contract costs, terms, and conditions with vendors Prepares reports and correspondence Reviews and approves contractor invoices Assists new vendors with requirements of the procurement process Conducts closeout actions upon contract completion, such as final audit, payment, etc. Provides guidance and assistance to new or entry-level employees Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out May be required to perform other related job duties
Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
Bachelor\'s Degree in Economics, Business, Public Administration, or a related field; Master\'s Degree in a related field preferred
Experience
Three years of experience performing complex contract administration work; some positions in this class may require specialized experience in area of assignment
Certifications/Licenses/Special Requirements
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred
Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
Experience performing contract administration duties from pre-award to post-award activities for facilities capital engineering and construction projects Experience reviewing and processing construction contract change orders and modifications, including conducting cost and price analyses Experience conducting negotiations for construction change orders and modifications in accordance with applicable policies and procedures Experience utilizing business financial principles, governing laws and regulations, Federal and California Codes, acquisition policies and procedures, and FAR Part 31 cost principles
Knowledge
Theories, principles, and practices of professional services or construction contract administration for public agencies Applicable local, state, and federal laws, rules, regulations governing public procurement and complex professional or heavy construction contract administration processes Statistical and cost/price analysis Supply chain, procurement, and purchase to pay concepts Applicable business software applications
Skill in
Performing complex contract administration and management work Analyzing situations and identifying and resolving problems Producing statistical and financial reports Mediating and negotiating Communicating effectively orally and in writing Interacting professionally with various levels of Metro employees and outside representatives
Ability to
Interview and evaluate contract proposal respondents Perform cost/price analysis Represent Metro before the public Prepare reports, contracts, specifications, correspondence, RFPs and IFBs Compile and analyze complex data Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets Travel to offsite locations Read, write, speak, and understand English
Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
Typical office situation Close exposure to computer monitors and video screen
Physical Effort Required
Sitting at a desk or table Operate a telephone or other telecommunications device and communicate through the medium Type and use a keyboard and mouse to perform necessary computer-based functions Communicating through speech in the English language required
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