Augusta University
Clerkship Program Coord 2
Job ID:
287590 Location:
Augusta University Full/Part Time:
Full Time Regular/Temporary: * Overview
About Us Augusta University's mission and core values are described at the following: https://www.augusta.edu/about/mission.php. The university emphasizes real-world experiences, community engagement, and partnerships with corporate and government entities to address health, security, economic, and societal concerns locally and across the state. The University System of Georgia (USG) includes 26 institutions and the System Office with core values of Integrity, Excellence, Accountability, and Respect. Further details on USG values and conduct are available at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct and https://www.usg.edu/policymanual/section6/C2653. USG supports Freedom of Expression as stated in its policies. Location information: Augusta University Health Sciences Campus: 1120 15th Street, Augusta, GA 30912; Summerville Campus: 2500 Walton Way, Augusta, GA 30904. College/Department Information
The Medical College of Georgia (MCG) is one of the nation\'s largest medical schools by class size. It has a main campus in Augusta, regional clinical campuses across the state, and a secondary four-year campus in Athens in partnership with the University of Georgia. MCG collaborates with physicians and hospitals statewide, offering extensive clinical sites and postgraduate education in numerous ACGME-approved programs. Faculty focus on cardiovascular biology, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative medicine, personalized medicine and genomics. Faculty provide expertise across about 100 clinics and hospitals statewide. Job Summary
This position acts as the primary liaison between the curriculum office and students, faculty, and support personnel in the Medical College of Georgia. Works closely with the Senior Associate Dean for Curriculum to resolve curriculum issues and to interpret, troubleshoot, and advise coordinators in matters pertaining to curriculum at all levels. Responsibilities Handles Phase 3 (all campus locations)
Construct and distribute good standing letters for all senior students. Enroll all students\' schedules in Banner (Pounce) and One45 for PRN rotation. Process applications for Graduation credit requests. Work with senior students and the Director of 4th year curriculum regarding missing requirements for graduation. Manage Banner and One45 systems as they pertain to student enrollments, graduation dates, name changes, leave of absence data, inactive student data, etc. Prepare reports (VSAS, Student Rosters, Graduation Reports, Missing Grade Reports, and other miscellaneous reports as required).
Manages the Visiting Student Application Service (VSAS): ensure data accuracy in the SRS system (campus affiliations, name changes, off track students, etc.). Create, update and upload the visiting students elective catalog. Issue VSAS authorizations to rising seniors. Maintain the visiting student website. Train new faculty/staff on VSAS. Handle VSAS verification statements for each student (17 items to verify, including AHA BLS, background checks, rotation dates, Step 1 passage, etc.). Provide institutions with malpractice information. Coordinate with multiple internal departments to assist students in day-to-day needs (Compliance and Risk Management, Student Health, Financial Aid, Graduate Studies, IT Service, Medical Records, ID Badging, Parking, Promotion Committee - graduation matters, and Public Safety). Serve as the MCG Security Administrator.
Extensive relations with the Registrar: collaborate on academic calendar, move off-track students between classes, JagTrax updates/concerns/modifications, notify about students who have not applied for graduation, address transcript concerns and grade changes.
Extensive relations with Department Directors/Coordinators: resolve enrollment issues, dropped rotation issues, absentee issues/missing students; manage visiting student matters (reporting, absentee or professional matters, new or revised course, reporting needs, grading, access, processing and Faculty CME paperwork).
Miscellaneous/Other: monitor, maintain and respond to correspondence to curriculum@gru.edu; serve as student liaison for MCG and visiting student needs; act as webmaster for curriculum Office visiting student websites; maintain records of students\' certification for online courses and Policy Review.
Provide additional support as needed to the Senior Associate Dean for Curriculum and Director of Fourth Year Curriculum.
Other duties as assigned.
Required Qualifications
Educational Requirements
Bachelor\'s degree from an accredited college or university and 4 years professional or administrative experience to include a minimum of 2 years of educational program experience or similar experience; OR
Associate\'s degree from an accredited college or university and 7 years professional or administrative experience to include a minimum of 4 years of educational program experience or similar experience; OR
High school diploma, GED or equivalent from a recognized state or federal accredited organization and 10 years professional or administrative experience to include a minimum of 6 years of educational program experience or similar experience.
Knowledge, Skills, & Abilities
ABILITIES
Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills.
Proficiency with Microsoft Office and other computer software/databases. Testing will be required to determine actual proficiency of office software and procedures. Additional testing will be conducted to determine advanced competency levels of writing abilities.
Ability to coordinate multiple projects simultaneously, meet deadlines despite interruptions, maintain confidentiality, keep accurate records and make independent decisions.
Shift/Salary/Benefits Shift: Days/M-F
Pay Band: 8
Salary: Minimum $21.83/hour - $26.23/hour
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 7/10/25 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits may include health, dental, life insurance, retirement plan options, earned vacation, sick leave, and 13 paid holidays.
Full-time employees may be considered for Tuition Assistance after more than 6 months of employment.
Conditions of Employment All selected candidates are required to successfully pass a Background Check prior to starting.
If applicable, a credit check may be required for Positions of Trust or approved departmental Purchase Card usage.
Motor vehicle reports may be required for positions that involve driving an Augusta University vehicle.
Faculty hires must provide original transcripts or evaluation of foreign degrees as applicable.
All employees must protect sensitive information and adhere to cybersecurity and privacy policies.
Other Information
This position is responsible for promoting a customer-friendly environment and providing superior service to patients, students, faculty, and employees. Augusta University is a tobacco-free environment. Equal Employment Opportunity
Augusta University is an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. How To Apply
Consider applying with us today! The online job posting is at https://www.augusta.edu/hr/jobs/ and HCM applications are at https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=287590&PostingSeq=1. If you need further assistance, please contact 706-721-9365.
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Job ID:
287590 Location:
Augusta University Full/Part Time:
Full Time Regular/Temporary: * Overview
About Us Augusta University's mission and core values are described at the following: https://www.augusta.edu/about/mission.php. The university emphasizes real-world experiences, community engagement, and partnerships with corporate and government entities to address health, security, economic, and societal concerns locally and across the state. The University System of Georgia (USG) includes 26 institutions and the System Office with core values of Integrity, Excellence, Accountability, and Respect. Further details on USG values and conduct are available at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct and https://www.usg.edu/policymanual/section6/C2653. USG supports Freedom of Expression as stated in its policies. Location information: Augusta University Health Sciences Campus: 1120 15th Street, Augusta, GA 30912; Summerville Campus: 2500 Walton Way, Augusta, GA 30904. College/Department Information
The Medical College of Georgia (MCG) is one of the nation\'s largest medical schools by class size. It has a main campus in Augusta, regional clinical campuses across the state, and a secondary four-year campus in Athens in partnership with the University of Georgia. MCG collaborates with physicians and hospitals statewide, offering extensive clinical sites and postgraduate education in numerous ACGME-approved programs. Faculty focus on cardiovascular biology, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative medicine, personalized medicine and genomics. Faculty provide expertise across about 100 clinics and hospitals statewide. Job Summary
This position acts as the primary liaison between the curriculum office and students, faculty, and support personnel in the Medical College of Georgia. Works closely with the Senior Associate Dean for Curriculum to resolve curriculum issues and to interpret, troubleshoot, and advise coordinators in matters pertaining to curriculum at all levels. Responsibilities Handles Phase 3 (all campus locations)
Construct and distribute good standing letters for all senior students. Enroll all students\' schedules in Banner (Pounce) and One45 for PRN rotation. Process applications for Graduation credit requests. Work with senior students and the Director of 4th year curriculum regarding missing requirements for graduation. Manage Banner and One45 systems as they pertain to student enrollments, graduation dates, name changes, leave of absence data, inactive student data, etc. Prepare reports (VSAS, Student Rosters, Graduation Reports, Missing Grade Reports, and other miscellaneous reports as required).
Manages the Visiting Student Application Service (VSAS): ensure data accuracy in the SRS system (campus affiliations, name changes, off track students, etc.). Create, update and upload the visiting students elective catalog. Issue VSAS authorizations to rising seniors. Maintain the visiting student website. Train new faculty/staff on VSAS. Handle VSAS verification statements for each student (17 items to verify, including AHA BLS, background checks, rotation dates, Step 1 passage, etc.). Provide institutions with malpractice information. Coordinate with multiple internal departments to assist students in day-to-day needs (Compliance and Risk Management, Student Health, Financial Aid, Graduate Studies, IT Service, Medical Records, ID Badging, Parking, Promotion Committee - graduation matters, and Public Safety). Serve as the MCG Security Administrator.
Extensive relations with the Registrar: collaborate on academic calendar, move off-track students between classes, JagTrax updates/concerns/modifications, notify about students who have not applied for graduation, address transcript concerns and grade changes.
Extensive relations with Department Directors/Coordinators: resolve enrollment issues, dropped rotation issues, absentee issues/missing students; manage visiting student matters (reporting, absentee or professional matters, new or revised course, reporting needs, grading, access, processing and Faculty CME paperwork).
Miscellaneous/Other: monitor, maintain and respond to correspondence to curriculum@gru.edu; serve as student liaison for MCG and visiting student needs; act as webmaster for curriculum Office visiting student websites; maintain records of students\' certification for online courses and Policy Review.
Provide additional support as needed to the Senior Associate Dean for Curriculum and Director of Fourth Year Curriculum.
Other duties as assigned.
Required Qualifications
Educational Requirements
Bachelor\'s degree from an accredited college or university and 4 years professional or administrative experience to include a minimum of 2 years of educational program experience or similar experience; OR
Associate\'s degree from an accredited college or university and 7 years professional or administrative experience to include a minimum of 4 years of educational program experience or similar experience; OR
High school diploma, GED or equivalent from a recognized state or federal accredited organization and 10 years professional or administrative experience to include a minimum of 6 years of educational program experience or similar experience.
Knowledge, Skills, & Abilities
ABILITIES
Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills.
Proficiency with Microsoft Office and other computer software/databases. Testing will be required to determine actual proficiency of office software and procedures. Additional testing will be conducted to determine advanced competency levels of writing abilities.
Ability to coordinate multiple projects simultaneously, meet deadlines despite interruptions, maintain confidentiality, keep accurate records and make independent decisions.
Shift/Salary/Benefits Shift: Days/M-F
Pay Band: 8
Salary: Minimum $21.83/hour - $26.23/hour
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 7/10/25 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits may include health, dental, life insurance, retirement plan options, earned vacation, sick leave, and 13 paid holidays.
Full-time employees may be considered for Tuition Assistance after more than 6 months of employment.
Conditions of Employment All selected candidates are required to successfully pass a Background Check prior to starting.
If applicable, a credit check may be required for Positions of Trust or approved departmental Purchase Card usage.
Motor vehicle reports may be required for positions that involve driving an Augusta University vehicle.
Faculty hires must provide original transcripts or evaluation of foreign degrees as applicable.
All employees must protect sensitive information and adhere to cybersecurity and privacy policies.
Other Information
This position is responsible for promoting a customer-friendly environment and providing superior service to patients, students, faculty, and employees. Augusta University is a tobacco-free environment. Equal Employment Opportunity
Augusta University is an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. How To Apply
Consider applying with us today! The online job posting is at https://www.augusta.edu/hr/jobs/ and HCM applications are at https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=287590&PostingSeq=1. If you need further assistance, please contact 706-721-9365.
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