Central Health
Overview
The Project Specialist - Executive Office serves as a strategic partner to the CEO and Chief of Staff. Reporting directly to and working closely with the Chief of Staff, this role helps coordinate, align, and accelerate progress across five key functional areas: CEO Office Team, Board of Managers, Enterprise Project Management, Process Improvement Initiatives, and Healthcare System Strategy. This position requires a self-starter with strong project management expertise who can independently develop comprehensive presentations, workshop materials, and strategic documentation for high-stakes audiences including City Council and executive leadership. The successful candidate will create and storyboard presentations, develop formal project charters, and apply Lean Management Principles to drive organizational efficiency. The role synthesizes complex information across finance, operations, and strategy and translates technical concepts into compelling executive communications. Regular reporting and strategic planning sessions with the Chief of Staff ensure alignment with organizational priorities and executive directives. This role offers exposure to C-suite decision-making and Board of Managers operations, suitable for a detail-oriented professional advancing their strategic project management career. The role requires the ability to excel in a fast-paced environment with minimal supervision while maintaining high standards for CEO Office deliverables. The representative will serve as a key liaison between the Chief of Staff and various departments, ensuring seamless communication and project coordination, with the work directly impacting organizational strategy and executive decision-making, requiring discretion, professionalism, and the ability to manage competing priorities across multiple high-visibility initiatives under the Chief of Staff’s guidance and strategic direction.
Responsibilities
Collaborate with the Chief of Staff to develop and execute strategic initiatives for the CEO Office Team, ensuring alignment with organizational priorities.
Maintain confidential executive communications and ensure seamless information flow between the Chief of Staff, CEO, and key stakeholders.
Prepare comprehensive Board materials including agenda packets, meeting minutes, strategic presentations, and executive briefing documents; coordinate with the Chief of Staff to ensure Board materials align with executive messaging and priorities.
Track and manage Board action items and directives, ensuring timely completion through systematic follow-up and progress reporting to the Chief of Staff.
Develop Board reporting templates and standardize documentation processes for consistency and quality.
Create formal project charters, statements of work (SOWs), and project documentation with Chief of Staff approval and strategic guidance.
Lead cross-departmental project initiatives from conception through implementation, serving as the CEO Office representative.
Develop and maintain project timelines, milestones, and deliverable tracking systems with regular status reporting to the Chief of Staff.
Facilitate project meetings and ensure accountability across all stakeholders, escalating issues and risks as appropriate.
Manage project budgets, resource allocation, and vendor relationships within established parameters.
Design and create PowerPoint presentations for CEO, Internal, and External Stakeholder audiences following Chief of Staff review and approval processes.
Write accompanying presentation scripts and develop detailed storyboards that align with executive messaging strategies.
Synthesize complex financial, operational, and strategic data into compelling visual narratives to support strategic decision-making.
Ensure all executive communications meet CEO Office standards for quality and messaging through established review protocols with the Chief of Staff.
Develop presentation templates and style guides to maintain consistency across all CEO Office communications.
Apply Lean Management Principles to identify and eliminate organizational inefficiencies, developing business cases with quantifiable ROI projections.
Conduct process mapping and workflow analyses across departments in collaboration with the Chief of Staff and department leaders.
Develop and implement process improvement recommendations with measurable outcomes, including change management and stakeholder communication plans.
Lead continuous improvement initiatives and facilitate cross-departmental efficiency workshops.
Create performance metrics and dashboards to track improvement outcomes and organizational impact.
Analyze healthcare industry trends and provide strategic insights to executive leadership through regular briefings coordinated with the Chief of Staff.
Support strategic planning initiatives across finance, operations, and clinical areas by developing comprehensive strategic assessments and recommendations.
Conduct competitive analysis and market research to inform strategic decision-making and positioning.
Coordinate strategic planning sessions and document strategic decisions and action plans with proper follow-through and accountability measures.
Monitor regulatory changes and industry developments that may impact organizational strategy and operations.
Knowledge, Skills and Abilities
Strong facilitation and communication skills.
Ability to prioritize multiple tasks or projects.
Skilled in problem solving and decision making.
Proficient in Microsoft Office Suite and ability to work with multiple data sets across platforms.
Project management best practices.
Excellent organizational and time management skills.
Ability to work in an ambiguous, fast-moving environment while driving toward clarity and solutions.
Minimum Education
Bachelor's Degree (higher degree accepted) in Business, Management, or related discipline.
Minimum Experience
5 years of Project Management experience.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Hospitals and Health Care
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The Project Specialist - Executive Office serves as a strategic partner to the CEO and Chief of Staff. Reporting directly to and working closely with the Chief of Staff, this role helps coordinate, align, and accelerate progress across five key functional areas: CEO Office Team, Board of Managers, Enterprise Project Management, Process Improvement Initiatives, and Healthcare System Strategy. This position requires a self-starter with strong project management expertise who can independently develop comprehensive presentations, workshop materials, and strategic documentation for high-stakes audiences including City Council and executive leadership. The successful candidate will create and storyboard presentations, develop formal project charters, and apply Lean Management Principles to drive organizational efficiency. The role synthesizes complex information across finance, operations, and strategy and translates technical concepts into compelling executive communications. Regular reporting and strategic planning sessions with the Chief of Staff ensure alignment with organizational priorities and executive directives. This role offers exposure to C-suite decision-making and Board of Managers operations, suitable for a detail-oriented professional advancing their strategic project management career. The role requires the ability to excel in a fast-paced environment with minimal supervision while maintaining high standards for CEO Office deliverables. The representative will serve as a key liaison between the Chief of Staff and various departments, ensuring seamless communication and project coordination, with the work directly impacting organizational strategy and executive decision-making, requiring discretion, professionalism, and the ability to manage competing priorities across multiple high-visibility initiatives under the Chief of Staff’s guidance and strategic direction.
Responsibilities
Collaborate with the Chief of Staff to develop and execute strategic initiatives for the CEO Office Team, ensuring alignment with organizational priorities.
Maintain confidential executive communications and ensure seamless information flow between the Chief of Staff, CEO, and key stakeholders.
Prepare comprehensive Board materials including agenda packets, meeting minutes, strategic presentations, and executive briefing documents; coordinate with the Chief of Staff to ensure Board materials align with executive messaging and priorities.
Track and manage Board action items and directives, ensuring timely completion through systematic follow-up and progress reporting to the Chief of Staff.
Develop Board reporting templates and standardize documentation processes for consistency and quality.
Create formal project charters, statements of work (SOWs), and project documentation with Chief of Staff approval and strategic guidance.
Lead cross-departmental project initiatives from conception through implementation, serving as the CEO Office representative.
Develop and maintain project timelines, milestones, and deliverable tracking systems with regular status reporting to the Chief of Staff.
Facilitate project meetings and ensure accountability across all stakeholders, escalating issues and risks as appropriate.
Manage project budgets, resource allocation, and vendor relationships within established parameters.
Design and create PowerPoint presentations for CEO, Internal, and External Stakeholder audiences following Chief of Staff review and approval processes.
Write accompanying presentation scripts and develop detailed storyboards that align with executive messaging strategies.
Synthesize complex financial, operational, and strategic data into compelling visual narratives to support strategic decision-making.
Ensure all executive communications meet CEO Office standards for quality and messaging through established review protocols with the Chief of Staff.
Develop presentation templates and style guides to maintain consistency across all CEO Office communications.
Apply Lean Management Principles to identify and eliminate organizational inefficiencies, developing business cases with quantifiable ROI projections.
Conduct process mapping and workflow analyses across departments in collaboration with the Chief of Staff and department leaders.
Develop and implement process improvement recommendations with measurable outcomes, including change management and stakeholder communication plans.
Lead continuous improvement initiatives and facilitate cross-departmental efficiency workshops.
Create performance metrics and dashboards to track improvement outcomes and organizational impact.
Analyze healthcare industry trends and provide strategic insights to executive leadership through regular briefings coordinated with the Chief of Staff.
Support strategic planning initiatives across finance, operations, and clinical areas by developing comprehensive strategic assessments and recommendations.
Conduct competitive analysis and market research to inform strategic decision-making and positioning.
Coordinate strategic planning sessions and document strategic decisions and action plans with proper follow-through and accountability measures.
Monitor regulatory changes and industry developments that may impact organizational strategy and operations.
Knowledge, Skills and Abilities
Strong facilitation and communication skills.
Ability to prioritize multiple tasks or projects.
Skilled in problem solving and decision making.
Proficient in Microsoft Office Suite and ability to work with multiple data sets across platforms.
Project management best practices.
Excellent organizational and time management skills.
Ability to work in an ambiguous, fast-moving environment while driving toward clarity and solutions.
Minimum Education
Bachelor's Degree (higher degree accepted) in Business, Management, or related discipline.
Minimum Experience
5 years of Project Management experience.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Hospitals and Health Care
#J-18808-Ljbffr