KCI Construction
Office & Estimating Coordinator
KCI Construction, Saint Louis, Missouri, United States, 63146
Job Description
Job Description
Salary :
Be the heart of our office where organization meets hospitality.
Why Youll Love Working Here At KCI Construction, were not just building structures were building futures. As a 100% employee-owned construction company with over a century of experience, we take pride in doing things the right way with integrity, teamwork, and craftsmanship.
Why KCI
Competitive pay and 100% employer paid benefits for you and any dependents.
Employee Stock Ownership Plan (ESOP) : As an employee-owner, youll share in the success you help build.
Unlimited paid time off, holidays, and growth opportunities.
A people-first culture built on GRiT Values : Growth, Resilience, Integrity, and Teamwork
What You'll Do The Office & Estimating Coordinator is the go‑to person who ensures everything in the office works seamlessly, from greeting guests to managing supplies and supporting teams with day‑to‑day needs. This role is ideal for someone who thrives on organization, takes pride in creating a polished environment, and enjoys helping others succeed. Youll oversee vendors, manage office operations, and lend vital support to the Estimating team, especially on bid days, where teamwork and attention to detail make all the difference. This includes :
Front Desk & Guest Experience
Greet visitors and create a professional, friendly first impression.
Maintain a clean and organized lobby that reflects KCIs culture.
Coordinate main lobby and seasonal decorations to keep the space inviting.
Office Operations & Vendor Coordination
Manage day‑to‑day office operations to ensure efficiency and organization.
Order and track office, kitchen, and fitness room supplies; maintain strong vendor relationships.
Oversee postage machine use, shipping accounts, and supply levels.
Serve as point of contact for building maintenance and vendor service needs.
Administrative & Departmental Support
Provide general administrative support to multiple departments.
Manage incoming / outgoing mail, courier deliveries, and phone calls.
Support the estimating team with bid forms and document preparation.
Estimating / Preconstruction Support
Assist with bid‑day activities, including assembling bid packages and preparing forms (bid bonds, performance / payment bonds, etc.).
Send bid invitations, follow up with subcontractors and suppliers, and maintain bid lists.
Keep estimating files, folders, and documentation organized and current.
Meeting & Event Support
Coordinate meals, refreshments, and logistics for meetings and company events.
Keep conference rooms stocked and ready for use.
Run and unload the dishwasher daily; restock kitchen items.
Ensure coffee is made and pots are cleaned out daily to keep the team energized.
Who You Are
High school diploma required;associate degree in business or related field preferred.
5+ years of administrative experience in an office environment, construction estimating support a plus.
Skilled in Microsoft Office (Word, Excel, Outlook)and general office technology.
Highly organized, detail‑oriented, and proactive.
Strong communication and customer service skills.
Experience managing vendors, office supply orders, and maintenance services.
Capable of handling multiple priorities in a fast‑paced setting.
Able to perform light physical tasks (lifting up to 25 lbs, restocking supplies, etc.).
At KCI, your attention to detail and welcoming spirit will help create a workplace where everyone feels supported. Join a team that values excellence in every brick, beam, and interaction.
KCI is proud to be an Equal Opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, religious beliefs, material status, genetic information, national origin, disability or protection veteran status.
#J-18808-Ljbffr
Job Description
Salary :
Be the heart of our office where organization meets hospitality.
Why Youll Love Working Here At KCI Construction, were not just building structures were building futures. As a 100% employee-owned construction company with over a century of experience, we take pride in doing things the right way with integrity, teamwork, and craftsmanship.
Why KCI
Competitive pay and 100% employer paid benefits for you and any dependents.
Employee Stock Ownership Plan (ESOP) : As an employee-owner, youll share in the success you help build.
Unlimited paid time off, holidays, and growth opportunities.
A people-first culture built on GRiT Values : Growth, Resilience, Integrity, and Teamwork
What You'll Do The Office & Estimating Coordinator is the go‑to person who ensures everything in the office works seamlessly, from greeting guests to managing supplies and supporting teams with day‑to‑day needs. This role is ideal for someone who thrives on organization, takes pride in creating a polished environment, and enjoys helping others succeed. Youll oversee vendors, manage office operations, and lend vital support to the Estimating team, especially on bid days, where teamwork and attention to detail make all the difference. This includes :
Front Desk & Guest Experience
Greet visitors and create a professional, friendly first impression.
Maintain a clean and organized lobby that reflects KCIs culture.
Coordinate main lobby and seasonal decorations to keep the space inviting.
Office Operations & Vendor Coordination
Manage day‑to‑day office operations to ensure efficiency and organization.
Order and track office, kitchen, and fitness room supplies; maintain strong vendor relationships.
Oversee postage machine use, shipping accounts, and supply levels.
Serve as point of contact for building maintenance and vendor service needs.
Administrative & Departmental Support
Provide general administrative support to multiple departments.
Manage incoming / outgoing mail, courier deliveries, and phone calls.
Support the estimating team with bid forms and document preparation.
Estimating / Preconstruction Support
Assist with bid‑day activities, including assembling bid packages and preparing forms (bid bonds, performance / payment bonds, etc.).
Send bid invitations, follow up with subcontractors and suppliers, and maintain bid lists.
Keep estimating files, folders, and documentation organized and current.
Meeting & Event Support
Coordinate meals, refreshments, and logistics for meetings and company events.
Keep conference rooms stocked and ready for use.
Run and unload the dishwasher daily; restock kitchen items.
Ensure coffee is made and pots are cleaned out daily to keep the team energized.
Who You Are
High school diploma required;associate degree in business or related field preferred.
5+ years of administrative experience in an office environment, construction estimating support a plus.
Skilled in Microsoft Office (Word, Excel, Outlook)and general office technology.
Highly organized, detail‑oriented, and proactive.
Strong communication and customer service skills.
Experience managing vendors, office supply orders, and maintenance services.
Capable of handling multiple priorities in a fast‑paced setting.
Able to perform light physical tasks (lifting up to 25 lbs, restocking supplies, etc.).
At KCI, your attention to detail and welcoming spirit will help create a workplace where everyone feels supported. Join a team that values excellence in every brick, beam, and interaction.
KCI is proud to be an Equal Opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, religious beliefs, material status, genetic information, national origin, disability or protection veteran status.
#J-18808-Ljbffr