Executive & Office Operations Assistant

Direct message the job poster from Mariloff Diamonds International, Inc. Compensation Based on Experience + Benefits Mariloff Diamonds & Fine Jewelry has been a trusted name in Dallas, Texas for over 40 years. We're a family-owned business looking for a highly organized, detail-oriented Executive Assistant to support our office operations, ownership team, and client-facing staff. *This is a full-time, IN-PERSON position based in our Dallas showroom. Please DO NOT APPLY if you are not available to work onsite. About the Role This role is ideal for someone with a blend of administrative, bookkeeping, and customer service experience. You'll be an essential member of our close-knit team—handling daily operations, coordinating communications, and ensuring the smooth running of the showroom and back office. Perform light bookkeeping and manage bill payments using QuickBooks Organize and maintain vendor files, invoices, and the physical file room Order and restock office and kitchen supplies Maintain and troubleshoot copy machine, printers, and other office tech Prepare internal memos, assist with tax return processing Schedule meetings, prepare internal communications, and assist with filing tax returns Support the owners with occasional personal assistant tasks Coordinate product shipping and insurance logistics for customer orders Research, track, and pay applicable sales taxes online Greet customers and support in-store appointments as needed Help cover the front desk and phones in a professional, polished manner What We're Looking for 3+ years of office experience (family office or small business a plus, but we're open to strong candidates with less experience) Proven experience with QuickBooks, Excel, and MS Word Strong organizational skills and exceptional attention to detail Proactive problem-solver who takes initiative and catches errors Discreet, loyal, and professional under pressure Flexible schedule and willingness to pitch in wherever needed What We Offer Compensation based on experience Benefits package + PTO and paid holidays You’ll be part of a trusted, tight-knit team that values professionalism, collaboration, and attention to detail. We’d love to hear from you if you take ownership, care about getting things right, and thrive in a fast-paced but friendly retail office environment. This is a great opportunity to make a real impact alongside a dedicated group of people who love what they do. Seniority level

Seniority level Mid-Senior level Employment type

Employment type Full-time Job function

Job function Administrative Industries Retail Luxury Goods and Jewelry Referrals increase your chances of interviewing at Mariloff Diamonds International, Inc. by 2x Get notified about new Executive Assistant jobs in

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