Delta Dallas
This range is provided by Delta Dallas. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $70,000.00/yr - $85,000.00/yr
Direct message the job poster from Delta Dallas
Overview Our client, a highly private executive office in Dallas, is seeking a polished and proactive Executive Assistant/Office Manager to support daily office operations and provide selective executive support to the principal and senior leadership team. This is a restructured, streamlined EA/OM hybrid role that blends thoughtful service, organizational excellence, and administrative coordination in a discreet, relationship-driven environment.
This is
not
a corporate EA role. The ideal candidate comes from a private family office, boutique financial services firm, or a similar high-touch, confidential setting where flexibility, anticipation, and team-first collaboration are essential.
Key Responsibilities Executive Support
Provide high-level service when the principal is onsite, ensuring needs are anticipated and handled promptly (calendar adjustments, meeting preparation, hospitality, etc.).
Prepare morning setup, including coffee and light breakfast, and support day-of requests with polish and professionalism.
Manage and adjust the principal’s calendar and coordinate closely with the internal chief-of-staff.
Assist with travel coordination, including flight scheduling, itinerary logistics, and communication with internal stakeholders.
Maintain strict confidentiality and discretion at all times.
Administrative Support to Senior Leadership
Support two key senior leaders with filing, organizing, document handling, and light Excel work.
Assist with basic accounts payable tasks (invoice processing, approvals, reconciliations, data entry).
Streamline workflows and manage task flow to ensure efficient operations.
Provide support for event planning, internal meetings, and special projects.
Uphold NDA-protected communication and sensitive information handling.
Office Management
Maintain office supplies, kitchen inventory, and general orderliness of the workspace.
Coordinate with building management, maintenance vendors, and service providers.
Manage mail, packages, deliveries, and shipping needs.
Ensure the office remains polished, guest-ready, and functioning smoothly at all times.
Key Requirements Experience & Technical Skills
3–5+ years of experience in an EA or Office Manager.
Experience with accounts payable or light bookkeeping (QuickBooks a plus).
Exposure to private or executive travel coordination preferred but not required.
Proficiency in Microsoft Office Suite.
Team-first mindset
— collaborative, communicative, and trustworthy.
Proactive and alert
— anticipates needs before they arise and stays aware of office activity and executive priorities.
Flexible and polished
— adjusts smoothly to shifting schedules and expectations while maintaining professionalism.
Highly discreet
— handles confidential information with integrity.
Fast learner
with minimal need for repeated instruction.
Standard hours are
9:00 AM – 5:00 PM , with the ability to adjust when early meetings are scheduled.
This is
not
a 24/7 role; after-hours expectations are minimal and aligned to business needs only.
Comprehensive benefits package provided by the client.
Ideal Candidate Profile A successful candidate thrives in a private, high-touch environment where anticipation, service, and discretion are paramount. They enjoy supporting both an executive and a close-knit internal team, take pride in maintaining an orderly office, and bring a calm, polished presence to fast-moving days.
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Base pay range $70,000.00/yr - $85,000.00/yr
Direct message the job poster from Delta Dallas
Overview Our client, a highly private executive office in Dallas, is seeking a polished and proactive Executive Assistant/Office Manager to support daily office operations and provide selective executive support to the principal and senior leadership team. This is a restructured, streamlined EA/OM hybrid role that blends thoughtful service, organizational excellence, and administrative coordination in a discreet, relationship-driven environment.
This is
not
a corporate EA role. The ideal candidate comes from a private family office, boutique financial services firm, or a similar high-touch, confidential setting where flexibility, anticipation, and team-first collaboration are essential.
Key Responsibilities Executive Support
Provide high-level service when the principal is onsite, ensuring needs are anticipated and handled promptly (calendar adjustments, meeting preparation, hospitality, etc.).
Prepare morning setup, including coffee and light breakfast, and support day-of requests with polish and professionalism.
Manage and adjust the principal’s calendar and coordinate closely with the internal chief-of-staff.
Assist with travel coordination, including flight scheduling, itinerary logistics, and communication with internal stakeholders.
Maintain strict confidentiality and discretion at all times.
Administrative Support to Senior Leadership
Support two key senior leaders with filing, organizing, document handling, and light Excel work.
Assist with basic accounts payable tasks (invoice processing, approvals, reconciliations, data entry).
Streamline workflows and manage task flow to ensure efficient operations.
Provide support for event planning, internal meetings, and special projects.
Uphold NDA-protected communication and sensitive information handling.
Office Management
Maintain office supplies, kitchen inventory, and general orderliness of the workspace.
Coordinate with building management, maintenance vendors, and service providers.
Manage mail, packages, deliveries, and shipping needs.
Ensure the office remains polished, guest-ready, and functioning smoothly at all times.
Key Requirements Experience & Technical Skills
3–5+ years of experience in an EA or Office Manager.
Experience with accounts payable or light bookkeeping (QuickBooks a plus).
Exposure to private or executive travel coordination preferred but not required.
Proficiency in Microsoft Office Suite.
Team-first mindset
— collaborative, communicative, and trustworthy.
Proactive and alert
— anticipates needs before they arise and stays aware of office activity and executive priorities.
Flexible and polished
— adjusts smoothly to shifting schedules and expectations while maintaining professionalism.
Highly discreet
— handles confidential information with integrity.
Fast learner
with minimal need for repeated instruction.
Standard hours are
9:00 AM – 5:00 PM , with the ability to adjust when early meetings are scheduled.
This is
not
a 24/7 role; after-hours expectations are minimal and aligned to business needs only.
Comprehensive benefits package provided by the client.
Ideal Candidate Profile A successful candidate thrives in a private, high-touch environment where anticipation, service, and discretion are paramount. They enjoy supporting both an executive and a close-knit internal team, take pride in maintaining an orderly office, and bring a calm, polished presence to fast-moving days.
#J-18808-Ljbffr