R.D. Johnson Construction, Inc.
Project Manager Assistant
R.D. Johnson Construction, Inc., Fort Myers, Florida, United States, 33916
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R.D. Johnson Construction, Inc. provided pay range This range is provided by R.D. Johnson Construction, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $45,000.00/yr - $65,000.00/yr
The Project Manager Assistant (PMA) will provide general administrative support to projects, under the direction of the project manager. PMAs will assist in preparing and coordinating the implementation of construction projects, tracking the flow of contractual documentation such as drawings, specifications, submittals, request for information (RFI’s), subcontracts, purchase orders, change orders, and closeout documents. You will assist the Project Manager in processing monthly payment applications and change orders. The project assistant will help maintain communication between the client, architects, engineers, and subcontractors.
Responsibilities
Project File System
Create, maintain, and update the project files in the Project Management System
Open a new job number with Accounting
Create a project file in Procore Project Management Software System
Create Prime Contract with all schedule of value information in project filing system
Input cost information into Budget Section of project filing system
Create project directory and input all information into the project filing system
Gather and deliver all required information to Accounting Department
Create RDJ Standard project document files in the Procore System (Use RDJ Template)
Permitting Process
Coordinate and manage permitting process from application to obtaining permit
Follow-up on all permitting issues as required.
Copy all permits, and information into the project filing system
Transmit building permits to jobsite for posting
Construction Bonds
Coordinate and secure all construction bonds as required for the project
Follow-up on all bonding issues to ensure timely completion
File and record the construction bonds as required by the project requirements
Copy all bond documents, and information into the project filing system
Transmit all original documents to Accounting
Insurances
Coordinate any specific insurance requirements required for project
File all documents into project filing system
Transmit all original documents to Accounting
Contracts and Change Orders
Assist in preparing, transmitting and procuring the Prime Contract
Copy all contract documents and information into the project filing system
Assist in writing, issuing and receiving all prime contract change orders
Update and maintain the prime contract information
Transmit original contract documents and any change orders to the Accounting Department
Drawings & Documents
Maintain drawing and document control for project
Assist project manager in request and receipt of all contract drawings, specifications, and documents
Download all project drawings into the Drawing Section of the project management system
Distribute, transmit, and log all project drawings and documents to subcontractors and vendors
Coordinate copying and distribution of all project drawings and documents as requested by the project manager
Coordinate receipt and distribution of all revised drawings and documents
Copy and download all project documents into the Documents File in the project management system
Maintain and update Drawing Section of the project management system
Subcontract Agreements & Purchase Orders
Assist in writing and issuing all subcontract agreements, and purchase orders
Transmit, monitor, and receive executed copies of all sent subcontract agreements and purchase orders
File all executed subcontract agreements and purchase orders into the project management system
Assist in writing, transmitting, and receiving all commitment change orders
Update and maintain all commitment files
Assist Accounting, as requested, to obtain all insurance certificates for subcontractors/vendors
Request for Information (RFI’s)
Assist PM in writing of RFI’s as requested
Track, distribute, and maintain RFI Log in Procore System
Transmit RFI’s to the appropriate party for response
Monitor and follow-up on all outstanding and past due RFI requests
Transmit formal RFI responses to the appropriate parties.
Close-out all completed RFI’s in the Procore System
Submittals
Assist project manager with creation of all submittal packages using the Submittal Section in the project management system
Create Submittal Log in the project management system
Transmit submittal requests to all subcontractors and vendors
Monitor and follow-up on timely receipt of all submittal package requests
Transmit all received submittals to Owner, Architect, Engineer for approvals
Coordinate, monitor and follow-up on all sent submittal information
Coordinate, monitor, and follow-up on all requested submittal revisions
Maintain and update the submittal log in project management system
Close-out all completed submittal items in the Procore System
Create Submittal Information Book for Project Superintendent
Project Meetings
Assist project manager, as requested, with preparation of all project meetings
Attend all meetings as requested by the project manager
Take notes at all meetings and enter them in to the project management software
Create and distribute all meeting minutes using the Meetings Section of the project management system
Transmit meeting minutes to all appropriate parties
Invoice Processing
Gather and organize all subcontractor/vendor invoices for processing
Deliver organized subcontractor/vendor billings to PM for approval
Assist the PM as requested to follow-up with subcontractors & vendors
Input all approved subcontractor/vendor invoicing into Procore System
Deliver all approved subcontractor/vendor invoices to Accounting for payment
Owner Billing
Assist PM in gathering all required information for Owner Billing
Gather all required cost information, from Accounting, for monthly billing
Prepare AIA billing document
Transmit billing document to PM for review and approval
Make adjustments to billing document as requested by PM
Deliver the billing document to Accounting for invoicing
Transmit approved billing document and invoice to the Client
Download monthly billing document and invoice into the Procore System
Closeout Documents
Assist project manager in the creation of the Closeout Document
Assist the project manager in gathering of all required information for the Closeout Document
Contact all required subcontractors and vendors as required for closeout information and documentation
Monitor and follow-up, with subcontractors/vendors, on timely receipt of all requested information
Transmit all received submittals to Owner, Architect, Engineer for approvals
Download copy of Closeout Document into the Procore System
General Duties
Perform general clerical duties to include, but not limited to: Typing of letters, proposals, photocopying, faxing, scanning, mail distribution, and filing
Assist Project Manager, as requested, in coordination of Building Inspections
Assist Project Manager with scheduling, phone calls, coordination, sub-contractor field communication, etc.
Create, Monitor, and Update the Project Directory in the Procore System
Assist Accounting, as requested, to obtain all insurance certificates for subcontractors/vendors
Track, distribute and maintain logs of Requests for Information (RFI's), transmittals and submittals; and coordinate with project management.
Assists project team and team lead in strategic meetings and follow up with meeting notes
Performs all other related duties as assigned
Attend to client requests as directed by the Project Manager
Qualifications
Proficiency in construction management software, particularly ProCore
Strong project scheduling and coordination skills
Experience in construction management and project management
Familiarity with construction estimating
Ability to read blueprints and schematics
Excellent time management skills and understanding of contracts
Job Type: Full-time
Benefits
Health insurance
Life insurance
Paid time off
Vision insurance
Compensation Package
Weekly pay
Schedule
8 hour shift
Monday to Friday
Seniority level Entry level
Employment type Full-time
Job function Administrative
Industries Construction
Referrals increase your chances of interviewing at R.D. Johnson Construction, Inc. by 2x
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R.D. Johnson Construction, Inc. provided pay range This range is provided by R.D. Johnson Construction, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $45,000.00/yr - $65,000.00/yr
The Project Manager Assistant (PMA) will provide general administrative support to projects, under the direction of the project manager. PMAs will assist in preparing and coordinating the implementation of construction projects, tracking the flow of contractual documentation such as drawings, specifications, submittals, request for information (RFI’s), subcontracts, purchase orders, change orders, and closeout documents. You will assist the Project Manager in processing monthly payment applications and change orders. The project assistant will help maintain communication between the client, architects, engineers, and subcontractors.
Responsibilities
Project File System
Create, maintain, and update the project files in the Project Management System
Open a new job number with Accounting
Create a project file in Procore Project Management Software System
Create Prime Contract with all schedule of value information in project filing system
Input cost information into Budget Section of project filing system
Create project directory and input all information into the project filing system
Gather and deliver all required information to Accounting Department
Create RDJ Standard project document files in the Procore System (Use RDJ Template)
Permitting Process
Coordinate and manage permitting process from application to obtaining permit
Follow-up on all permitting issues as required.
Copy all permits, and information into the project filing system
Transmit building permits to jobsite for posting
Construction Bonds
Coordinate and secure all construction bonds as required for the project
Follow-up on all bonding issues to ensure timely completion
File and record the construction bonds as required by the project requirements
Copy all bond documents, and information into the project filing system
Transmit all original documents to Accounting
Insurances
Coordinate any specific insurance requirements required for project
File all documents into project filing system
Transmit all original documents to Accounting
Contracts and Change Orders
Assist in preparing, transmitting and procuring the Prime Contract
Copy all contract documents and information into the project filing system
Assist in writing, issuing and receiving all prime contract change orders
Update and maintain the prime contract information
Transmit original contract documents and any change orders to the Accounting Department
Drawings & Documents
Maintain drawing and document control for project
Assist project manager in request and receipt of all contract drawings, specifications, and documents
Download all project drawings into the Drawing Section of the project management system
Distribute, transmit, and log all project drawings and documents to subcontractors and vendors
Coordinate copying and distribution of all project drawings and documents as requested by the project manager
Coordinate receipt and distribution of all revised drawings and documents
Copy and download all project documents into the Documents File in the project management system
Maintain and update Drawing Section of the project management system
Subcontract Agreements & Purchase Orders
Assist in writing and issuing all subcontract agreements, and purchase orders
Transmit, monitor, and receive executed copies of all sent subcontract agreements and purchase orders
File all executed subcontract agreements and purchase orders into the project management system
Assist in writing, transmitting, and receiving all commitment change orders
Update and maintain all commitment files
Assist Accounting, as requested, to obtain all insurance certificates for subcontractors/vendors
Request for Information (RFI’s)
Assist PM in writing of RFI’s as requested
Track, distribute, and maintain RFI Log in Procore System
Transmit RFI’s to the appropriate party for response
Monitor and follow-up on all outstanding and past due RFI requests
Transmit formal RFI responses to the appropriate parties.
Close-out all completed RFI’s in the Procore System
Submittals
Assist project manager with creation of all submittal packages using the Submittal Section in the project management system
Create Submittal Log in the project management system
Transmit submittal requests to all subcontractors and vendors
Monitor and follow-up on timely receipt of all submittal package requests
Transmit all received submittals to Owner, Architect, Engineer for approvals
Coordinate, monitor and follow-up on all sent submittal information
Coordinate, monitor, and follow-up on all requested submittal revisions
Maintain and update the submittal log in project management system
Close-out all completed submittal items in the Procore System
Create Submittal Information Book for Project Superintendent
Project Meetings
Assist project manager, as requested, with preparation of all project meetings
Attend all meetings as requested by the project manager
Take notes at all meetings and enter them in to the project management software
Create and distribute all meeting minutes using the Meetings Section of the project management system
Transmit meeting minutes to all appropriate parties
Invoice Processing
Gather and organize all subcontractor/vendor invoices for processing
Deliver organized subcontractor/vendor billings to PM for approval
Assist the PM as requested to follow-up with subcontractors & vendors
Input all approved subcontractor/vendor invoicing into Procore System
Deliver all approved subcontractor/vendor invoices to Accounting for payment
Owner Billing
Assist PM in gathering all required information for Owner Billing
Gather all required cost information, from Accounting, for monthly billing
Prepare AIA billing document
Transmit billing document to PM for review and approval
Make adjustments to billing document as requested by PM
Deliver the billing document to Accounting for invoicing
Transmit approved billing document and invoice to the Client
Download monthly billing document and invoice into the Procore System
Closeout Documents
Assist project manager in the creation of the Closeout Document
Assist the project manager in gathering of all required information for the Closeout Document
Contact all required subcontractors and vendors as required for closeout information and documentation
Monitor and follow-up, with subcontractors/vendors, on timely receipt of all requested information
Transmit all received submittals to Owner, Architect, Engineer for approvals
Download copy of Closeout Document into the Procore System
General Duties
Perform general clerical duties to include, but not limited to: Typing of letters, proposals, photocopying, faxing, scanning, mail distribution, and filing
Assist Project Manager, as requested, in coordination of Building Inspections
Assist Project Manager with scheduling, phone calls, coordination, sub-contractor field communication, etc.
Create, Monitor, and Update the Project Directory in the Procore System
Assist Accounting, as requested, to obtain all insurance certificates for subcontractors/vendors
Track, distribute and maintain logs of Requests for Information (RFI's), transmittals and submittals; and coordinate with project management.
Assists project team and team lead in strategic meetings and follow up with meeting notes
Performs all other related duties as assigned
Attend to client requests as directed by the Project Manager
Qualifications
Proficiency in construction management software, particularly ProCore
Strong project scheduling and coordination skills
Experience in construction management and project management
Familiarity with construction estimating
Ability to read blueprints and schematics
Excellent time management skills and understanding of contracts
Job Type: Full-time
Benefits
Health insurance
Life insurance
Paid time off
Vision insurance
Compensation Package
Weekly pay
Schedule
8 hour shift
Monday to Friday
Seniority level Entry level
Employment type Full-time
Job function Administrative
Industries Construction
Referrals increase your chances of interviewing at R.D. Johnson Construction, Inc. by 2x
#J-18808-Ljbffr