LACI
Office Administrator/ Front Desk Services (Non-profit / Co-Working Space)
LACI, Los Angeles, California, United States, 90079
About LACI
The Los Angeles Cleantech Incubator (LACI) is a nonprofit organization creating an inclusive green economy by unlocking innovation, transforming markets, and enhancing communities. Originally founded as an economic development initiative by the City of Los Angeles and its Department of Water & Power, LACI is recognized as one of the most innovative business incubators in the world. Learn more at laci.org. Position Summary
Office Administrator at LACI ensures proper flow of front desk and office procedures, supports LACI and the La Kretz Innovation Center by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone. This role reports to the Campus Operations Director. What You’ll Do
Front Desk Management:
Manages front desk area, assists visitors checking in, answers phone calls/voicemails, transfers calls, manages correspondence by answering emails and Campus internal ticketing system. Mail Room and Supplies:
Keeps front desk area, mail room, supplies closet orderly; manages mail and packages notifications to Campus Members; maintains stock lists, orders supplies as needed, processes corresponding invoices and codes for accounts payables. Events and Tours:
Supports Campus events including set-up and break-down; supports on Campus tours as needed; coordinates with vendors including Security, Janitorial, Parking, etc. Operations and Administration:
Ensures community equipment operational and maintained including Campus printers, coffee machines, etc.; handles signage, notifications, wayfinding; organizes and maintains digital records and filing systems for the Campus Management Team; audits card access system as required. Member Support:
Interacts with members and delivers excellent customer service; supports member onboarding/offboarding for Campus and APC access; assists members & LACI to book rooms for meetings; assists in invoicing members. Why You’re Right for the Job
You’re solutions-oriented.
You’re great at problem-solving and people always notice your positive attitude. Helping others is important to you. You’re agile and adaptable.
You love planning your days, but you don’t hold too tightly to your plans. You understand that priorities can shift quickly and respond to change with grace and ease. You’re a team player.
You genuinely enjoy working alongside others and bring camaraderie and joy to the work. You do a great job at any job.
You take pride in your work even with “easy” tasks, thrive under limited supervision, and ask for help when needed. People trust you.
You are honest, trustworthy, and maintain discretion handling sensitive information. Requirements
Exceptional communication and customer service skills. Prior office management/admin experience. Strong attention to detail. Strong prioritization, time management, and organization skills. Technical skills, including proficiency with Microsoft Office & G‑Suite. Presentation skills and ability to speak to Campus initiatives and LACI mission to visitors. Preferred Qualifications
Self‑motivated and self‑directed. Integrity and professionalism. Experience working with/managing security contractor/vendors. A LEED AP, WELL, or other relevant green building certifications or desire to obtain. Knowledge of customer relationship management software. Work Requirements
Must work onsite from Downtown LA office 5 days/week. Ability to move/lift heavy objects (up to 40 lbs). Position Details
This is a full‑time position, starting immediately. LACI operates out of the La Kretz Innovation Campus in Downtown LA Arts District. Since we are rapidly growing, you will be getting in on the ground floor at LACI with the opportunity to evolve and shape your future here. Salary Range
Coordinator Range $52-56k commensurate with experience, education, skills, etc and total compensation package including health benefits, 401k match, professional development, and commuter benefits. In addition to working on a campus with other innovators, we offer industry‑competitive benefits including paid holidays, vacation/sick time, health benefits, 401(k) plan, professional development, and paid parking. We also support alternative transportation with a metro pass for every employee.
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The Los Angeles Cleantech Incubator (LACI) is a nonprofit organization creating an inclusive green economy by unlocking innovation, transforming markets, and enhancing communities. Originally founded as an economic development initiative by the City of Los Angeles and its Department of Water & Power, LACI is recognized as one of the most innovative business incubators in the world. Learn more at laci.org. Position Summary
Office Administrator at LACI ensures proper flow of front desk and office procedures, supports LACI and the La Kretz Innovation Center by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone. This role reports to the Campus Operations Director. What You’ll Do
Front Desk Management:
Manages front desk area, assists visitors checking in, answers phone calls/voicemails, transfers calls, manages correspondence by answering emails and Campus internal ticketing system. Mail Room and Supplies:
Keeps front desk area, mail room, supplies closet orderly; manages mail and packages notifications to Campus Members; maintains stock lists, orders supplies as needed, processes corresponding invoices and codes for accounts payables. Events and Tours:
Supports Campus events including set-up and break-down; supports on Campus tours as needed; coordinates with vendors including Security, Janitorial, Parking, etc. Operations and Administration:
Ensures community equipment operational and maintained including Campus printers, coffee machines, etc.; handles signage, notifications, wayfinding; organizes and maintains digital records and filing systems for the Campus Management Team; audits card access system as required. Member Support:
Interacts with members and delivers excellent customer service; supports member onboarding/offboarding for Campus and APC access; assists members & LACI to book rooms for meetings; assists in invoicing members. Why You’re Right for the Job
You’re solutions-oriented.
You’re great at problem-solving and people always notice your positive attitude. Helping others is important to you. You’re agile and adaptable.
You love planning your days, but you don’t hold too tightly to your plans. You understand that priorities can shift quickly and respond to change with grace and ease. You’re a team player.
You genuinely enjoy working alongside others and bring camaraderie and joy to the work. You do a great job at any job.
You take pride in your work even with “easy” tasks, thrive under limited supervision, and ask for help when needed. People trust you.
You are honest, trustworthy, and maintain discretion handling sensitive information. Requirements
Exceptional communication and customer service skills. Prior office management/admin experience. Strong attention to detail. Strong prioritization, time management, and organization skills. Technical skills, including proficiency with Microsoft Office & G‑Suite. Presentation skills and ability to speak to Campus initiatives and LACI mission to visitors. Preferred Qualifications
Self‑motivated and self‑directed. Integrity and professionalism. Experience working with/managing security contractor/vendors. A LEED AP, WELL, or other relevant green building certifications or desire to obtain. Knowledge of customer relationship management software. Work Requirements
Must work onsite from Downtown LA office 5 days/week. Ability to move/lift heavy objects (up to 40 lbs). Position Details
This is a full‑time position, starting immediately. LACI operates out of the La Kretz Innovation Campus in Downtown LA Arts District. Since we are rapidly growing, you will be getting in on the ground floor at LACI with the opportunity to evolve and shape your future here. Salary Range
Coordinator Range $52-56k commensurate with experience, education, skills, etc and total compensation package including health benefits, 401k match, professional development, and commuter benefits. In addition to working on a campus with other innovators, we offer industry‑competitive benefits including paid holidays, vacation/sick time, health benefits, 401(k) plan, professional development, and paid parking. We also support alternative transportation with a metro pass for every employee.
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