Husch Blackwell
Legal Assistant (Practice Support Team Specialist)
Husch Blackwell, Saint Louis, Missouri, United States, 63146
Private Wealth Legal Assistant (Practice Support Team Specialist)
Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. At Husch Blackwell, we believe that diverse, equitable, and inclusive teams lead to better outcomes. We are committed to retaining, recruiting, developing, and promoting talented professionals with diverse backgrounds and experiences. We foster an engaged and inclusive team culture of accountability and purpose that supports our Firm and communities. Our firm is committed to attracting and retaining professionals who value teamwork, collaboration, client service, and innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, be valued, and empowered, then we invite you to apply to our
Practice Support Team Specialist (Private Wealth Legal Assistant)
position in our
St. Louis, MO
office. This position will work onsite 4 days per week with 1 day working from home. The
Practice Support Team Specialist (Private Wealth Legal Assistant)
provides point-of-contact administrative support to assigned attorneys within our Private Wealth Practice Group. This role involves managing multiple projects and priorities, including delegating tasks to other teams. It works within a Practice Support Team of Specialists, sharing overflow responsibilities and support to all timekeepers assigned to the team. It communicates effectively, courteously, and professionally with clients, visitors, staff, and timekeepers. It demonstrates executive-level attention to detail, strong grammar, spelling, proofreading, and robust technical and organizational skills. Essential job duties include: Coordinates all workflow for assigned attorneys, delegating specific tasks to other teams, including follow-up and quality control. Prepares documents: types, transcribes, revises, and proofs legal documents accurately, prioritizes assignments, and meets deadlines. Coordinates schedules: assists in coordinating timekeeper calendars and meeting arrangements. Makes travel arrangements and prepares itineraries. Coordinates accounting administrative functions: coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking, and monitoring of matter budgets. Processes new client/matter intake: prepares and processes new matter forms, requests conflict checks, and opens new files. Processes mail: reviews and routes incoming mail and faxes. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures attachments, exhibits, and enclosures are included. Coordinates activities with the Workplace Services or Administrative Resource Team as needed. Provides general administrative support: maintains attorney contacts and tracks requirements and activity related to CLE and memberships. Works collaboratively in a team: demonstrates effective teamwork and communication with team members and all Firm personnel. Participates in regular team meetings to discuss current projects and workflow. Exchanges information and training tips with team members for maximum effectiveness. Effectively uses team software to log and manage workflow. Shows proficiency in Private Wealth law, supporting the Private Wealth practice group: e-filing, calendar coordination, document edits, and pleadings. Other: operates office equipment including PCs, printers, phones, copiers, facsimiles, and typewriters. Maintains composure under pressure. Conducts all business in a confidential manner. Other duties as assigned. Position Requirements High School Diploma or GED required; 2-year degree preferred. 3-5 years of legal experience is required, with a heavy focus on Private Wealth preferred. 1-3 years of experience as a high-level executive assistant preferred. Experience managing a busy executive calendar preferred. Strong skills in process and information management preferred. Ability to provide excellent customer service. Ability to demonstrate excellent client communication skills. Strong organizational skills Ability to work well both independently and within a team. Minimum typing speed of 60 wpm. Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel. Proficiency in Adobe Acrobat. Previous transcription experience preferred. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. Please reach out to our HR team to request an accommodation. Please include a cover letter and resume when applying. EOE/Minority/Female/Disabled/Vet. Principal Applicants Only. Seniority level
Not Applicable Employment type
Full-time Job function
Legal Industries
Law Practice Referrals increase your chances of interviewing at Husch Blackwell by 2x St Louis, MO $45,000 - $60,000
#J-18808-Ljbffr
Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. At Husch Blackwell, we believe that diverse, equitable, and inclusive teams lead to better outcomes. We are committed to retaining, recruiting, developing, and promoting talented professionals with diverse backgrounds and experiences. We foster an engaged and inclusive team culture of accountability and purpose that supports our Firm and communities. Our firm is committed to attracting and retaining professionals who value teamwork, collaboration, client service, and innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, be valued, and empowered, then we invite you to apply to our
Practice Support Team Specialist (Private Wealth Legal Assistant)
position in our
St. Louis, MO
office. This position will work onsite 4 days per week with 1 day working from home. The
Practice Support Team Specialist (Private Wealth Legal Assistant)
provides point-of-contact administrative support to assigned attorneys within our Private Wealth Practice Group. This role involves managing multiple projects and priorities, including delegating tasks to other teams. It works within a Practice Support Team of Specialists, sharing overflow responsibilities and support to all timekeepers assigned to the team. It communicates effectively, courteously, and professionally with clients, visitors, staff, and timekeepers. It demonstrates executive-level attention to detail, strong grammar, spelling, proofreading, and robust technical and organizational skills. Essential job duties include: Coordinates all workflow for assigned attorneys, delegating specific tasks to other teams, including follow-up and quality control. Prepares documents: types, transcribes, revises, and proofs legal documents accurately, prioritizes assignments, and meets deadlines. Coordinates schedules: assists in coordinating timekeeper calendars and meeting arrangements. Makes travel arrangements and prepares itineraries. Coordinates accounting administrative functions: coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking, and monitoring of matter budgets. Processes new client/matter intake: prepares and processes new matter forms, requests conflict checks, and opens new files. Processes mail: reviews and routes incoming mail and faxes. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures attachments, exhibits, and enclosures are included. Coordinates activities with the Workplace Services or Administrative Resource Team as needed. Provides general administrative support: maintains attorney contacts and tracks requirements and activity related to CLE and memberships. Works collaboratively in a team: demonstrates effective teamwork and communication with team members and all Firm personnel. Participates in regular team meetings to discuss current projects and workflow. Exchanges information and training tips with team members for maximum effectiveness. Effectively uses team software to log and manage workflow. Shows proficiency in Private Wealth law, supporting the Private Wealth practice group: e-filing, calendar coordination, document edits, and pleadings. Other: operates office equipment including PCs, printers, phones, copiers, facsimiles, and typewriters. Maintains composure under pressure. Conducts all business in a confidential manner. Other duties as assigned. Position Requirements High School Diploma or GED required; 2-year degree preferred. 3-5 years of legal experience is required, with a heavy focus on Private Wealth preferred. 1-3 years of experience as a high-level executive assistant preferred. Experience managing a busy executive calendar preferred. Strong skills in process and information management preferred. Ability to provide excellent customer service. Ability to demonstrate excellent client communication skills. Strong organizational skills Ability to work well both independently and within a team. Minimum typing speed of 60 wpm. Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel. Proficiency in Adobe Acrobat. Previous transcription experience preferred. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. Please reach out to our HR team to request an accommodation. Please include a cover letter and resume when applying. EOE/Minority/Female/Disabled/Vet. Principal Applicants Only. Seniority level
Not Applicable Employment type
Full-time Job function
Legal Industries
Law Practice Referrals increase your chances of interviewing at Husch Blackwell by 2x St Louis, MO $45,000 - $60,000
#J-18808-Ljbffr