Administrative Coordinator II

* Serve as the public face of the Ethics and Compliance Office (“Office”) by greeting visitors and responding to phone and in-person inquiries with professionalism and efficiency. Provide high-quality service and ensure a welcoming, well-organized reception area.* Deliver general administrative support to the Office team, including calendaring, correspondence, filing, and processing routine paperwork with accuracy and attention to detail. Monitors office procedures and ensures adherence to office protocols.* Reviews and signs documents for supervisor.* Monitors project timelines and identifies issues.* Ability to multitask and work collaboratively with others.* Attends meetings or committees on behalf of supervisor.* Prepares and reviews operational and special reports.* Coordinates office records retention and maintains office references and resource materials.* Coordinates travel arrangements and prepares itineraries for the Office staff.* Plans and coordinates meetings, seminars, and other special events.* Coordinates the maintenance of office supplies and equipment.* Makes recommendations for process improvements or administrative changes.* Supervises, trains, and evaluates the work of student workers.* Assist with financial transactions and documentation for the Office, including tracking budget activities and expenditures.* Use independent judgment and initiative to manage multiple work assignments, resolve routine problems, and support the daily functions of the Office with minimal supervision.* Develops and maintains knowledge and understanding of relevant state guidelines.* Analyzes incoming inquiries and provides proper instructions for resolution.* Works with stakeholders to resolve issues concerning ethics and compliance policies and procedures.* Supervises, trains, and evaluates the work of others, e.g. student workers. Assigns tasks and evaluates job progress.* Bachelor's degree or equivalent combination of education and experience.* Three years of related experience.* Knowledge of word processing, spreadsheet, database, and presentation applications.* Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills.**Background Check Requirements:** For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, master’s degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service.

PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. #J-18808-Ljbffr