Brooksource
Delivering Top IT & Engineering Talent to Fortune 500 Teams
Title:
Office Assistant
Location:
Maitland, FL (no remote/no hybrid).
Duration:
6 months, CTH
No Travel
Eligible for flex 9/80
Job Description:
The Office Assistant is responsible for providing administrative support to the office to ensure continuity of daily office functions and operations. This position coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives.
The Office Assistant coordinates office support services and facilities management in order to ensure organizational effectiveness and efficiency of the office.
Provide high level administrative support to the Office Manager, managing schedules, appointment requests and a high volume of meetings and events.
Support the Global Practice, business line leaders and office staff with a variety of administrative and operational tasks.
Responsible for maintaining office reception area, greeting guests, and referring callers to appropriate parties.
Plan, coordinate and facilitate on-site and off-site meetings for the office, including client meetings, training, office management meetings, etc.
Coordinate and manage office events and activities. Oversee catering and conference room management for events; event set up and tear down.
Assist office leadership team with conference room set up as requested.
Prepare messaging and correspondence including emails, meeting agendas and meeting minutes.
Responsible for gathering, compiling, verifying, proofreading, and analyzing information to prepare documents such as memos, letters, reports and PowerPoint presentations.
Maintain seating charts in BlueMaps.
Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Process office accounts payable invoices.
Coordinate and maintain overall office appearance including the kitchenette, furniture, equipment, and supply inventory.
Daily maintenance of coffee machines and supplies.
Administer office access security (badging and keys).
Support management and human resources with new hires and separations.
Coordinate with building management on office maintenance.
Perform other duties as assigned.
Comply with all policies and standards.
Job Requirements:
High School Diploma/GED + min 11 years relevant experience.
Associates Degree + min 10 years relevant experience.
Bachelors Degree + min 8 years relevant experience (required).
Applicable office/clerical experience preferred.
Advanced knowledge in Microsoft Word, Excel, and PowerPoint (required).
Ability to work independently, demonstrating accuracy, reliability, and problem‑solving skills.
Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).
Ability to exercise discretion and confidentiality.
Excellent organizational, prioritization and time management skills.
Seniority level:
Not Applicable
Employment type:
Full-time
Job function:
Administrative
Industries:
Engineering Services and Construction
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Office Assistant
Location:
Maitland, FL (no remote/no hybrid).
Duration:
6 months, CTH
No Travel
Eligible for flex 9/80
Job Description:
The Office Assistant is responsible for providing administrative support to the office to ensure continuity of daily office functions and operations. This position coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives.
The Office Assistant coordinates office support services and facilities management in order to ensure organizational effectiveness and efficiency of the office.
Provide high level administrative support to the Office Manager, managing schedules, appointment requests and a high volume of meetings and events.
Support the Global Practice, business line leaders and office staff with a variety of administrative and operational tasks.
Responsible for maintaining office reception area, greeting guests, and referring callers to appropriate parties.
Plan, coordinate and facilitate on-site and off-site meetings for the office, including client meetings, training, office management meetings, etc.
Coordinate and manage office events and activities. Oversee catering and conference room management for events; event set up and tear down.
Assist office leadership team with conference room set up as requested.
Prepare messaging and correspondence including emails, meeting agendas and meeting minutes.
Responsible for gathering, compiling, verifying, proofreading, and analyzing information to prepare documents such as memos, letters, reports and PowerPoint presentations.
Maintain seating charts in BlueMaps.
Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Process office accounts payable invoices.
Coordinate and maintain overall office appearance including the kitchenette, furniture, equipment, and supply inventory.
Daily maintenance of coffee machines and supplies.
Administer office access security (badging and keys).
Support management and human resources with new hires and separations.
Coordinate with building management on office maintenance.
Perform other duties as assigned.
Comply with all policies and standards.
Job Requirements:
High School Diploma/GED + min 11 years relevant experience.
Associates Degree + min 10 years relevant experience.
Bachelors Degree + min 8 years relevant experience (required).
Applicable office/clerical experience preferred.
Advanced knowledge in Microsoft Word, Excel, and PowerPoint (required).
Ability to work independently, demonstrating accuracy, reliability, and problem‑solving skills.
Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).
Ability to exercise discretion and confidentiality.
Excellent organizational, prioritization and time management skills.
Seniority level:
Not Applicable
Employment type:
Full-time
Job function:
Administrative
Industries:
Engineering Services and Construction
#J-18808-Ljbffr