Mount Sinai Morningside
Special Events Coordinator - Graduate School of Biomedical Sciences
Mount Sinai Morningside, New York, New York, us, 10261
At the Graduate School of Biomedical Sciences at the Icahn School of Medicine at Mount Sinai, students become scientists, health professionals, researchers, and leaders in their field, ready to make profound impacts on human health. Our School provides a transformational environment for graduate students to work alongside the nation’s top researchers and clinicians as they pursue their degree.
The Special Events Coordinator coordinates and manages the various special events, such as fundraising and award ceremonies, for the Mount Sinai Health System. Specific responsibilities include design and development of event correspondence and event materials, donation solicitation, financial recordkeeping and reporting, scheduling and managing external vendors.
Responsibilities
Design, develop and coordinate event activities such as receptions, breakfasts, luncheons, dinners, lectures, seminars, tours, and open houses.
Assist with the developing pre-event correspondence to corporations, foundations, internal and external communities interested in supporting events and post-event correspondence (e.g., thank-you and acknowledgement letters) to donors and participants.
Develop and monitor event budget. Perform event financial tracking and reporting (e.g., tracking donors, prospects, pledges, and event sponsorship). Includes post event analysis of costs, successes and areas for improvement.
Design and develop event materials (e.g. prospectus, programs, fliers, signage, attendee kits and promotional materials, awards, gifts)
Assist with negotiating and monitoring service provider contracts (e.g., speakers, photographer, catering, florist, audio/visual and musicians as needed).
Track event responses and maintain an accurate attendance list.
Recruit and manage staff to support and work events.
Perform other related duties.
Qualifications
Bachelor's Degree preferred in communications, marketing or a related field, or combination of equivalent events experience and education
3 years of special events planning experience
Equal Opportunity Employer The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported.
Compensation The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $58,661 - $74,250 annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
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The Special Events Coordinator coordinates and manages the various special events, such as fundraising and award ceremonies, for the Mount Sinai Health System. Specific responsibilities include design and development of event correspondence and event materials, donation solicitation, financial recordkeeping and reporting, scheduling and managing external vendors.
Responsibilities
Design, develop and coordinate event activities such as receptions, breakfasts, luncheons, dinners, lectures, seminars, tours, and open houses.
Assist with the developing pre-event correspondence to corporations, foundations, internal and external communities interested in supporting events and post-event correspondence (e.g., thank-you and acknowledgement letters) to donors and participants.
Develop and monitor event budget. Perform event financial tracking and reporting (e.g., tracking donors, prospects, pledges, and event sponsorship). Includes post event analysis of costs, successes and areas for improvement.
Design and develop event materials (e.g. prospectus, programs, fliers, signage, attendee kits and promotional materials, awards, gifts)
Assist with negotiating and monitoring service provider contracts (e.g., speakers, photographer, catering, florist, audio/visual and musicians as needed).
Track event responses and maintain an accurate attendance list.
Recruit and manage staff to support and work events.
Perform other related duties.
Qualifications
Bachelor's Degree preferred in communications, marketing or a related field, or combination of equivalent events experience and education
3 years of special events planning experience
Equal Opportunity Employer The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported.
Compensation The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $58,661 - $74,250 annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
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