Project Hospitality
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Office Manager
role at
Project Hospitality 3 days ago Be among the first 25 applicants Join to apply for the
Office Manager
role at
Project Hospitality The Office Manager is a key administrative leader who aids in the smooth and efficient daily operations of the family shelter. This role supports shelter staff, manages office systems, coordinates administrative functions, and helps maintain compliance with agency policies and funder requirements. The ideal candidate is highly organized, detail-oriented, compassionate, and able to thrive in a fast-paced, mission-driven environment.
Key Responsibilities
Manage tasks, client intake, phone coverage, and mail distribution Maintain inventory and ordering of office and program supplies Assist in budget tracking and processing of invoices Maintain confidential client records and staff files in accordance with regulatory standards Support staff scheduling and internal communications Assist in preparing reports and documentation for audits, funders, and leadership Provide administrative support for meetings, trainings, and events Serve as liaison with vendors, contractors, and external agencies as needed Support onboarding of new staff with office setup, technology coordination, and access credentials Promote a welcoming, trauma-informed, and culturally responsive environment for families and staff
Qualifications
High school diploma or GED required; associate's or bachelor’s degree preferred Minimum 2–3 years of office management, administrative support, or related experience (preferably in a nonprofit or social services setting) Strong organizational, communication, and multitasking skills Proficiency in Microsoft Office Suite and Google Workspace; experience with database systems is a plus Ability to maintain confidentiality and professional boundaries Comfortable working in a diverse, team-oriented, and crisis-responsive environment Bilingual skills are a plus
Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Administrative Referrals increase your chances of interviewing at Project Hospitality by 2x Get notified about new Office Manager jobs in
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Office Manager
role at
Project Hospitality 3 days ago Be among the first 25 applicants Join to apply for the
Office Manager
role at
Project Hospitality The Office Manager is a key administrative leader who aids in the smooth and efficient daily operations of the family shelter. This role supports shelter staff, manages office systems, coordinates administrative functions, and helps maintain compliance with agency policies and funder requirements. The ideal candidate is highly organized, detail-oriented, compassionate, and able to thrive in a fast-paced, mission-driven environment.
Key Responsibilities
Manage tasks, client intake, phone coverage, and mail distribution Maintain inventory and ordering of office and program supplies Assist in budget tracking and processing of invoices Maintain confidential client records and staff files in accordance with regulatory standards Support staff scheduling and internal communications Assist in preparing reports and documentation for audits, funders, and leadership Provide administrative support for meetings, trainings, and events Serve as liaison with vendors, contractors, and external agencies as needed Support onboarding of new staff with office setup, technology coordination, and access credentials Promote a welcoming, trauma-informed, and culturally responsive environment for families and staff
Qualifications
High school diploma or GED required; associate's or bachelor’s degree preferred Minimum 2–3 years of office management, administrative support, or related experience (preferably in a nonprofit or social services setting) Strong organizational, communication, and multitasking skills Proficiency in Microsoft Office Suite and Google Workspace; experience with database systems is a plus Ability to maintain confidentiality and professional boundaries Comfortable working in a diverse, team-oriented, and crisis-responsive environment Bilingual skills are a plus
Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Administrative Referrals increase your chances of interviewing at Project Hospitality by 2x Get notified about new Office Manager jobs in
Staten Island, NY . Executive Assistant, Wholesale & Licensing
New York, NY $140,000.00-$160,000.00 2 days ago New York, NY $70,000.00-$100,000.00 1 week ago New York City Metropolitan Area $70,000.00-$95,000.00 6 days ago New York, NY $101,300.00-$137,000.00 6 days ago New York, NY $62,400.00-$64,000.00 1 week ago New York, NY $75,000.00-$100,000.00 2 weeks ago New York, NY $61,200.00-$101,800.00 1 week ago New York, NY $75,000.00-$85,000.00 4 months ago Future Opening: Agent's Executive Assistant - State Farm Agent Team Member
New York, NY $115,000.00-$125,000.00 3 days ago New York City Metropolitan Area 3 weeks ago New York, NY $85,000.00-$95,000.00 4 days ago New York City Metropolitan Area $95,000.00-$105,000.00 2 weeks ago New York, NY $110,000.00-$150,000.00 1 week ago New York, NY $58,125.00-$105,000.00 2 weeks ago Brooklyn, NY $75,000.00-$125,000.00 1 week ago New York City Metropolitan Area $20.00-$25.00 3 days ago Executive Assistant, Private Equity - Leading Global Investment Company
New York, NY $85,000.00-$110,000.00 4 weeks ago New York, NY $70,000.00-$70,000.00 6 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr