Direct Agents
Office Manager – Contract/Part-Time (6 months)
Company: Direct Agents
Location: NYC Office (On-site)
Schedule: 3 to 4 days per week, 9:00 AM – 6:00 PM
Duration: 6-month contract position
Compensation : $28-35/hr depending on experience
About the Role Direct Agents is seeking a dynamic Office Manager to join our People and Culture team for a 6-month contract position. As the backbone of our NYC office operations, you’ll play a crucial role in creating an exceptional workplace experience for all employees while managing the day-to-day administrative and operational needs of our office.
This is an excellent opportunity for an experienced office management professional to make an immediate impact in a fast-paced, high-growth environment.
Key Responsibilities Facilities & Office Operations
Oversee daily office setup and maintenance across all spaces including common areas, private offices, conference rooms, and kitchen facilities
Monitor and maintain office inventory, ordering equipment and supplies within established budgets and procedures
Coordinate communications regarding construction projects and facility maintenance activities
Supervise janitorial operations and manage two part-time housekeeping staff members
Technology & Administrative Support
Provide first-level IT support and troubleshooting while collaborating with our third-party IT vendor
Manage equipment requests and maintain internal tech systems, including conference room technology
Process employee travel requests and coordinate bookings
Prepare and submit timely budget and expense reports to the Finance team
Support administrative requests from the CEO as needed
Handle various administrative and organizational tasks as business needs arise
Employee Experience
Create and coordinate welcome packages for new hires, ensuring an outstanding first-day experience
Support setup and live streaming for company meetings and events
Serve as a friendly point of contact for package deliveries and office visitors
What You Bring Required Experience & Skills
2 years of office management, hospitality, or on-site operations experience
Strong technical aptitude with office IT systems and ability to troubleshoot basic issues
Experience collaborating with third-party vendors and service providers
Exceptional organizational and prioritization skills with keen attention to detail
Outstanding written and verbal communication abilities across multiple platforms (phone, email, Slack)
Personal Qualities
Energetic team player who collaborates effectively across all departments
Commitment to treating colleagues and external contacts with respect and kindness
Thrives in high-growth, fast-changing environments
Passionate about creating a positive, vibrant workplace culture
Self-motivated with strong problem-solving abilities
Important Details
Start Time Requirement: Must be available to begin work at 9:00 AM to prepare the office for 9:30 AM operations
Physical Requirements: Ability to handle office equipment, receive packages, and manage deliveries
Location Requirement: Must reside within commuting distance of our NYC office for reliable daily attendance
Reports to: People and Culture Team
Why Join Direct Agents? Join a growing company where your contributions directly impact employee satisfaction and operational excellence. This role offers the opportunity to wear multiple hats, develop diverse skills, and play an integral part in maintaining our positive company culture.
Direct Agents is an equal opportunity employer committed to diversity and inclusion.
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Compensation : $28-35/hr depending on experience
About the Role Direct Agents is seeking a dynamic Office Manager to join our People and Culture team for a 6-month contract position. As the backbone of our NYC office operations, you’ll play a crucial role in creating an exceptional workplace experience for all employees while managing the day-to-day administrative and operational needs of our office.
This is an excellent opportunity for an experienced office management professional to make an immediate impact in a fast-paced, high-growth environment.
Key Responsibilities Facilities & Office Operations
Oversee daily office setup and maintenance across all spaces including common areas, private offices, conference rooms, and kitchen facilities
Monitor and maintain office inventory, ordering equipment and supplies within established budgets and procedures
Coordinate communications regarding construction projects and facility maintenance activities
Supervise janitorial operations and manage two part-time housekeeping staff members
Technology & Administrative Support
Provide first-level IT support and troubleshooting while collaborating with our third-party IT vendor
Manage equipment requests and maintain internal tech systems, including conference room technology
Process employee travel requests and coordinate bookings
Prepare and submit timely budget and expense reports to the Finance team
Support administrative requests from the CEO as needed
Handle various administrative and organizational tasks as business needs arise
Employee Experience
Create and coordinate welcome packages for new hires, ensuring an outstanding first-day experience
Support setup and live streaming for company meetings and events
Serve as a friendly point of contact for package deliveries and office visitors
What You Bring Required Experience & Skills
2 years of office management, hospitality, or on-site operations experience
Strong technical aptitude with office IT systems and ability to troubleshoot basic issues
Experience collaborating with third-party vendors and service providers
Exceptional organizational and prioritization skills with keen attention to detail
Outstanding written and verbal communication abilities across multiple platforms (phone, email, Slack)
Personal Qualities
Energetic team player who collaborates effectively across all departments
Commitment to treating colleagues and external contacts with respect and kindness
Thrives in high-growth, fast-changing environments
Passionate about creating a positive, vibrant workplace culture
Self-motivated with strong problem-solving abilities
Important Details
Start Time Requirement: Must be available to begin work at 9:00 AM to prepare the office for 9:30 AM operations
Physical Requirements: Ability to handle office equipment, receive packages, and manage deliveries
Location Requirement: Must reside within commuting distance of our NYC office for reliable daily attendance
Reports to: People and Culture Team
Why Join Direct Agents? Join a growing company where your contributions directly impact employee satisfaction and operational excellence. This role offers the opportunity to wear multiple hats, develop diverse skills, and play an integral part in maintaining our positive company culture.
Direct Agents is an equal opportunity employer committed to diversity and inclusion.
#J-18808-Ljbffr