MacKay Sposito
Overview
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Project Coordinator
role at
MacKay Sposito . We’re seeking a proactive and highly organized Project Coordinator to join our Environmental Science and Permitting, Landscape Architectural, and Land Surveying teams in Vancouver, WA. In this role, you’ll primarily support these teams, with additional support duties across other areas by coordinating activities, managing documentation, and facilitating efficient communication among team members. Key Responsibilities
Project Delivery: Learn MacKay Sposito's project management systems and standards. Partner with project managers to ensure that all projects meet internal performance requirements in areas of documentation, communication, and quality control. Project Setup and Closeout: Assist project managers create draft contact lists, coordinate internal quality reviews and approvals of Project Management Plans. General Project Support: Assist project analysts and project managers with daily project needs as assigned, including the tracking of project progress, preparation of status reports and project write-ups, and assisting project managers with communicating updates to stakeholders. ERP System Data Entry and Support: Utilize Vantagepoint database to enter data, develop reports, support team invoicing and the revenue forecasting process, and provide best practices for cross-functional teams. Continuous improvement: Proactively identify opportunities to increase project management support and improve team operating procedures to increase efficiency and effective communication. Communications: Assist in managing necessary communications to clients, staff, and subconsultants with necessary project information. Proposals and Documentation: Assist in the preparation and tracking of project proposals, scopes, schedules, and budgets; maintain and update project documentation, including contracts, permits, submittals, RFIs, and change orders. Meetings and Administration: Organize and participate in project meetings, team events, prepare agendas, and take meeting minutes; provide additional administrative support to Project Managers and project teams (calendar management, project reporting, email, travel, conference registrations, and other duties). Qualifications
A bachelor’s degree in business administration or equivalent experience is preferred but not required. Minimum of four years of experience in project coordination or a similar role, preferably within the Architecture, Engineering, and Construction (AEC) industry. Strong organizational and time-management skills with the ability to prioritize tasks. Excellent verbal and written communication skills. Proficiency in Google Office Suite (Docs, Sheets, Slides). Must be proactive, self-motivated, able to multitask, prioritize, work both independently and in a team environment, and work under deadline pressures. The ability to interface effectively and professionally with clients, consultants, and the community at large. Why join MacKay Sposito
A people-first culture - We are dedicated to our employees and their families. We want to do what’s best for them, and their well-being helps drive our business decisions. Additional information
Seniority level: Mid-Senior level Employment type: Contract Job function: Other Industries: Civil Engineering
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Join to apply for the
Project Coordinator
role at
MacKay Sposito . We’re seeking a proactive and highly organized Project Coordinator to join our Environmental Science and Permitting, Landscape Architectural, and Land Surveying teams in Vancouver, WA. In this role, you’ll primarily support these teams, with additional support duties across other areas by coordinating activities, managing documentation, and facilitating efficient communication among team members. Key Responsibilities
Project Delivery: Learn MacKay Sposito's project management systems and standards. Partner with project managers to ensure that all projects meet internal performance requirements in areas of documentation, communication, and quality control. Project Setup and Closeout: Assist project managers create draft contact lists, coordinate internal quality reviews and approvals of Project Management Plans. General Project Support: Assist project analysts and project managers with daily project needs as assigned, including the tracking of project progress, preparation of status reports and project write-ups, and assisting project managers with communicating updates to stakeholders. ERP System Data Entry and Support: Utilize Vantagepoint database to enter data, develop reports, support team invoicing and the revenue forecasting process, and provide best practices for cross-functional teams. Continuous improvement: Proactively identify opportunities to increase project management support and improve team operating procedures to increase efficiency and effective communication. Communications: Assist in managing necessary communications to clients, staff, and subconsultants with necessary project information. Proposals and Documentation: Assist in the preparation and tracking of project proposals, scopes, schedules, and budgets; maintain and update project documentation, including contracts, permits, submittals, RFIs, and change orders. Meetings and Administration: Organize and participate in project meetings, team events, prepare agendas, and take meeting minutes; provide additional administrative support to Project Managers and project teams (calendar management, project reporting, email, travel, conference registrations, and other duties). Qualifications
A bachelor’s degree in business administration or equivalent experience is preferred but not required. Minimum of four years of experience in project coordination or a similar role, preferably within the Architecture, Engineering, and Construction (AEC) industry. Strong organizational and time-management skills with the ability to prioritize tasks. Excellent verbal and written communication skills. Proficiency in Google Office Suite (Docs, Sheets, Slides). Must be proactive, self-motivated, able to multitask, prioritize, work both independently and in a team environment, and work under deadline pressures. The ability to interface effectively and professionally with clients, consultants, and the community at large. Why join MacKay Sposito
A people-first culture - We are dedicated to our employees and their families. We want to do what’s best for them, and their well-being helps drive our business decisions. Additional information
Seniority level: Mid-Senior level Employment type: Contract Job function: Other Industries: Civil Engineering
#J-18808-Ljbffr